Essentials Of English Grammar A Quick Guide To Good English 276bu

Essentials of English Grammar THIRD EDITION

The QUICK GUIDE to GOOD ENGLISH

L. Sue Baugh

Copyright © 2005 by McGraw-Hill Education. All rights reserved. Except as permitted under the United States Copyright Act of 1976, no part of this publication may be reproduced or distributed in any form or by any means, or stored in a database or retrieval system, without the prior written permission of the publisher. ISBN: 978-0-07-150605-2 MHID: 0-07-150605-5 The material in this eBook also appears in the print version of this title: ISBN: 978-0-07-145708-8, MHID: 0-07-145708-9. eBook conversion by codeMantra Version 1.0 All trademarks are trademarks of their respective owners. Rather than put a trademark symbol after every occurrence of a trademarked name, we use names in an editorial fashion only, and to the benefit of the trademark owner, with no intention of infringement of the trademark. Where such designations appear in this book, they have been printed with initial caps. McGraw-Hill Education eBooks are available at special quantity discounts to use as s and sales promotions or for use in corporate training programs. To a representative, please visit the Us page at www.mhprofessional.com. OF USE This is a copyrighted work and McGraw-Hill Education and its licensors reserve all rights in and to the work. Use of this work is subject to these . Except as permitted under the Copyright Act of 1976 and the right to store and retrieve one copy of the work, you may not decompile, disassemble, reverse engineer, reproduce, modify, create derivative works based upon, transmit, distribute, disseminate, sell, publish or sublicense the work or any part of it without McGraw-Hill Education’s prior consent. You may use the work for your own noncommercial and personal use; any other use of the work is strictly prohibited. Your right to use the work may be terminated if you fail to comply with these . THE WORK IS PROVIDED “AS IS.” McGRAW-HILL EDUCATION AND ITS LICENSORS MAKE NO GUARANTEES OR WARRANTIES AS TO THE ACCURACY, ADEQUACY OR COMPLETENESS OF OR RESULTS TO BE OBTAINED FROM USING THE WORK, INCLUDING ANY INFORMATION THAT CAN BE ACCESSED THROUGH THE WORK VIA HYPERLINK OR OTHERWISE, AND EXPRESSLY DISCLAIM ANY WARRANTY, EXPRESS OR IMPLIED, INCLUDING BUT NOT IMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. McGraw-Hill Education and its licensors do not warrant or guarantee that the functions contained in the work will meet your requirements or that its operation will be uninterrupted or error free. Neither McGraw-Hill Education nor its licensors shall be liable to you or anyone else for any inaccuracy, error or omission, regardless of cause, in the work or for any damages resulting therefrom. McGraw-Hill Education has no responsibility for the content of any information accessed through the work. Under no circumstances shall McGraw-Hill Education and/or its licensors be liable for any indirect, incidental, special, punitive, consequential or similar damages that result from the use of or inability to use the work, even if any of them has been advised of the possibility of such damages. This limitation of liability shall apply to any claim or cause whatsoever whether such claim or cause arises in contract, tort or otherwise.

Contents Preface

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Acknowledgments

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part I Essentials of Grammar 1 1 Parts of Speech Nouns 4

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Proper, Common, and Collective Nouns Functions of Nouns 4 Plural Nouns 5 Possessive Nouns 5 Pronouns 7 Personal Pronouns 7 Case of Personal Pronouns 8 Indefinite Pronouns 8 Possessive Pronouns 9 Relative Pronouns 10 Interrogative Pronouns 11 Demonstrative Pronouns 11 Pronoun-Antecedent Agreement 11 Who or Whom? 13 Verbs 14 Basic Verb Forms 15 Auxiliary Verbs 15 Verb Tenses 16 Regular Verbs 16

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Contents

Functions of the Six Tenses 18 Irregular Verbs 21 Common Errors in Using Verb Tenses 21 Mood 24 Active and ive Voices 25 Subject-Verb Agreement 26 Special Subject-Verb Agreement Cases 27 Adjectives 29 Demonstrative Adjectives 30 Limiting Adjectives 30 Comparisons 31 Compound Adjectives 32 Predicate Adjectives 32 Adverbs 32 Forming Adverbs 32 Types of Adverbs 33 Comparisons 34 Adverb Position and Meaning 34 Adjective or Adverb? 35 Prepositions 36 Phrasal Prepositions 37 Common Errors to Avoid 37 Prepositions Used with Verbs 38 Conjunctions 39 Coordinating Conjunctions 39 Correlative Conjunctions 39 Subordinating Conjunctions 40 Linking Adverbs 41 Interjections 42 Common Interjections 42 Punctuation 43

2 Punctuation and Punctuation Style

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End Marks: Period, Question Mark, Exclamation Point Period 45 Question Mark 46 Exclamation Point 47

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Contents

Comma 47 Series Comma 48 Independent Clauses 48 Introductory Clauses, Phrases, Expressions 49 Nonrestrictive Clauses and Nonessential Material 49 Direct Address 49 Commas and Clarity 50 Traditional Comma Uses 50 Comma Faults 51 Semicolon 51 Independent Clauses 52 Series 53 Colon 53 Before a Series or List 53 Between Independent Clauses 54 Time 54 Formal and Business Communications 54 Quotation Marks 54 Punctuation with Quotation Marks 55 Brief and Long Quotations 56 Single Quotation Marks 56 Titles 56 and Expressions 57 Apostrophe 57 Possessive of Singular Nouns 57 Possessive of Plural Nouns 58 Possessive of Indefinite and Personal Pronouns 58 Individual and t Possession 58 Units of Measure as Possessive Adjectives 59 Plural Forms of Symbols 59 Contractions 59 Hyphen 60 Compound Numbers and Fractions 60 Continuous Numbers 60 Prefixes and Suffixes 61 Compound Adjectives 61

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Word Division 61 Hyphenated Names 62 To Avoid Confusion 62 Dash 62 Parentheses 63 Brackets 63 Ellipses 63 Italics 64 Emphasis 64 Foreign Words and Phrases Titles 65 Vehicles 65

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3 Sentences and Sentence Patterns

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Sentences, Fragments, and Run-Ons 67 Phrases and Clauses 68 Phrases 69 Clauses 69 Subject and Predicate 70 Forms of the Subject 70 Forms of the Predicate 72 Sentence Constructions 74 Simple Sentence 74 Compound Sentence 74 Complex Sentence 75 Compound-Complex Sentence 75 Modifiers in Sentences 75

4 Capitalization, Abbreviations, and Numbers 77 Capitalization 77 Proper Nouns and Adjectives 77 Hyphenated Names and Prefixes 78 Family Relationships 78 Nationalities and Races 79 Languages and School Subjects 79 Religious Names and 79 Academic Degrees and Personal Titles 81 Historic Events, Special Events, and Holidays 81

Contents

Historical Monuments, Places, and Buildings 82 Calendar Days, Months, and Seasons 82 Documents 82 Titles of Publications 82 Com Points 83 Geographic Names and Regions 83 Scientific 84 Capitals with Numbers 86 Abbreviations 86 General Guidelines 86 Personal Names and Titles 87 Company Names 90 Agencies and Organizations 90 Geographic 91 Time 94 Scholarly Abbreviations 96 Measures 97 Science and Technology 98 Commercial Abbreviations 99 Numbers 100 Arabic Numbers and Roman Numerals 100 Figures or Words 101 Ages 103 Names 104 Governmental Designations 104 Organizations 105 Addresses and Thoroughfares 106 Time of Day 106 Dates 107 Money 109 Percentages 110 Fractions and Decimals 110 Measures 111 Temperature 112 Parts of a Book 112 Inclusive Numbers 113

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5 Spelling and Word Division Spelling Guidelines 115 Prefixes 115 Suffixes 118 Plurals 126 The i and e Rules 131 Word Division 132 General Rules 132

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Syllables and Word Division 132 Single-Letter Syllables 133 Final and Double Consonants 134 Hyphenated Words 134 Proper Names 135 Figures and Abbreviations 135

part II Style Considerations 137 6 Sentences

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Use Clarity and Meaning as the Criteria for Good Sentences Include Only One to Two Ideas in Each Sentence 140 Vary Sentence Patterns to Avoid Monotonous Use of Any Particular Construction 141

7 Brevity

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Avoid the Phrases There Is and There Are 145 Condense Clauses Beginning with Which, That, or Who into Fewer Words 145 Strike Out the Article the Wherever Possible 146 Eliminate Wordy and Redundant Phrases and Expressions 146

8 Clarity

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Keep Words Fresh 149 Jargon 149 Buzzwords 150 Clichés 151 Keep Words Specific and Concrete 151 Keep References Clear 152 Keep Modifiers Close to Words They Modify 153 Place Adverbs Close to Words They Modify 153

Contents

Keep Subject and Verb Together 153 Make Sure That Antecedents Are Clear Keep Structures Parallel 155

9 Accuracy

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Double-Check Figures, Dates, Specifications, and Other Details Be Sure That All Names, Titles, and Abbreviations Are Spelled Properly 157 the Accuracy of Direct Quotations 157 Make Sure That Ideas Are Presented Clearly 158 Make Sure Your Work Is Neat and Legible 158

10 Gender-Inclusive Language 159 Nouns and Pronouns 159 Alternative Noun Forms 161 Suffixes ess, ette, ix, and ienne/ine 162 Social Titles 164 Salutations 164 Occupational Titles 165 Appendix A: Principal Parts of Irregular Verbs Appendix B: Verb-Preposition Combinations Appendix C: Frequently Confused Words Appendix D: Frequently Misspelled Words Glossary Index

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Preface Essentials of English Grammar is a concise guide to the basic rules of English grammar, usage, and style. It is designed to serve as a handy reference both to people who have only an occasional language question and to people who are developing the use of English as another language. It offers quick and convenient guidance to the fundamentals of the English language. Essentials of English Grammar is arranged into two main parts. Part I, “Essentials of Grammar,” covers the fundamental rules and exceptions for parts of speech, punctuation, sentence construction and patterns, capitalization, abbreviations, numbers, spelling, and word division. Part II, “Style Considerations,” includes guidance on writing and combining sentences, brevity, clarity, accuracy, and gender-inclusive language. The appendixes offer additional resource materials.

Part I: Essentials of Grammar Chapter 1, “Parts of Speech,” emphasizes the building blocks of language and their grammatical functions. Examples show proper usage of each part of speech as well as common grammatical errors to avoid. This chapter gives special attention to verb forms and tenses, a subject that is often confusing. The six basic tenses used in English are discussed, accompanied by a complete conjugation of a regular verb. Chapter 2, “Punctuation and Punctuation Style,” discusses how to punctuate sentences for clarity and meaning. Specific guidelines show the proper usage of each punctuation mark in a variety of situations. Chapter 3, “Sentences and Sentence Patterns,” describes the components that make up the English sentence and the four sentence patterns that can

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be used to add variety and liveliness to writing. This chapter should be particularly helpful to those who wish to develop a more expressive style. Chapter 4, “Capitalization, Abbreviations, and Numbers,” is a thorough coverage of these three subjects, including attention to scientific and scholarly not ordinarily included in a brief reference text. Chapter 5, “Spelling and Word Division,” addresses another topic that baffles many writers—how to spell and divide words correctly when English seems a maze of exceptions to the rules. Spelling and word division guidelines are arranged into clear, simple rules and are accompanied by examples. A special feature of this chapter is an abundant listing of common prefixes and suffixes used in English, including their origins, meanings, and proper spellings when ed to root words.

Part II: Style Considerations Chapter 6, “Sentences,” contains guidelines on how to compose and combine clear, interesting, and varied sentences. Chapter 7, “Brevity,” includes rules for the elimination of wordy and redundant language. Chapter 8, “Clarity,” presents guidelines to the choice of the best words to convey meaning. It focuses on the use of specific language, parallel structures, and correct references and on eliminating or reducing jargon. Chapter 9, “Accuracy,” offers suggestions to help writers check facts and other details in their writing to ensure accurate communication. Chapter 10, “Gender-Inclusive Language,” offers guidelines for use of nonsexist , social titles, salutations, and occupational titles.

End Matter Four appendixes are included for the writer’s convenience: • Appendix A presents a list of the principal parts of the most commonly used irregular verbs. • Appendix B clarifies many verb-preposition combinations.

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• Appendix C provides a list of commonly confused words that sound similar but have different meanings. • Appendix D is a list of commonly misspelled words, presented in the correct form. For ease of reference, Essentials of English Grammar includes a detailed table of contents, a glossary, and a carefully constructed index.


Acknowledgments I would like to thank the following people for their valuable assistance in the development of this book. Barrett Anders, Woodlands Academy of the Sacred Heart, and Dr. Robert Hausman, University of Montana, reviewed the manuscript and made many suggestions that improved the text. A special thanks to the editors at McGraw-Hill Trade for their help in developing the outline and content of the book and for shepherding the project through production. I would also like to thank Vilma Peña and Nicole Chaparro for their assistance in the preparation of this third edition.

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Essentials of Grammar hether you’re a native speaker of English or learning English as another language, grammar can be a confusing subject. The rules and guidelines in Part I will quickly and easily help you find what you need to know. In particular, the sections on verbs will help you learn how to use the often bewildering number of verb tenses in English.

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1 Parts of Speech Parts of speech are the basic building blocks of language. They include nouns, pronouns, verbs, adjectives, adverbs, prepositions, conjunctions, and interjections. In this chapter, each part of speech is defined, and its function in a sentence is discussed. A good dictionary is an invaluable aid in understanding the pronunciation, grammatical function, spelling, and various meanings of different parts of speech. Figure 1.1 highlights the information that a dictionary offers. An up-to-date dictionary should be part of any reference library. Consult it often for answers to questions about spelling, grammar, or usage.

main entry showing word division

pronunciation

part of speech (adjective) word origin

ab•nor•mal \(’)ab-”no•r-m@l, @b-\ adj [alter. of F anormal, fr. ML anormalis, fr. L a- + LL normalis normal] (ca. 1836) : deviating from the normal or average : UNUSUAL, EXCEPTIONAL <~ behavior> — ab • nor • mal • ly \-m@-l e ¯\ adv 1

definitions with examples

other parts of speech formed from the word (adverb)

FIGURE 1.1 Sample Dictionary Entry Used by permission. From Merriam-Webster’s Collegiate® Dictionary, Eleventh Edition © 2004 by Merriam-Webster, Incorporated (www.Merriam-Webster.com).

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Essentials of Grammar

Nouns A noun refers to a person, place, or thing (objects, concepts, ideas, or events). Person

Place

Thing

ballplayer

stadium

glove

child

school

education

conductor

theater

performance

manager

company

excellence

Proper, Common, and Collective Nouns Proper nouns are capitalized and name specific persons, places, or things. Common nouns identify general categories and are not capitalized, even when used with proper nouns (IBM machines, Minolta cameras). Collective nouns refer to a group of people, animals, objects, or other units. Proper

Common

Collective

Texas A&M

university

trustees

Google

company

management

Julia Roberts

woman

movie cast

Nemo

fish

school

U.S.S. Enterprise

ship

fleet

Functions of Nouns Nouns can be used as the subject, direct object, and indirect object of a verb; as the object of a preposition; and as an adverb or adjective. Nouns can also show possession. Subject:

Direct object: Indirect object:

The mail carrier always rings twice. Violets are spring flowers. (tells who or what does or is something) I finally sold my car. (tells what is sold) Harold fed the cat another olive. (tells to whom he fed the olive)

Parts of Speech

Object of preposition: Adverb: Adjective: Possession:

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She gave directions over the phone. (tells what is the object of the preposition over) The train leaves today. (tells when) The office building faces the mall. (tells what kind, which one) The parrot’s cage needs cleaning. My father’s brother is my uncle. (shows ownership or relationship)

Plural Nouns Most nouns can be made plural by adding s to the singular form. For other plural forms such as es and ies, see the section on Plurals on page 126. Singular

Plural

highway

highways

bagel

bagels

base

bases

Collective Nouns. Collective nouns can be singular or plural depending on how they are used. When the group acts as a unit, the noun is considered singular. When the group acts as individual , the noun is plural. Singular: Plural: Singular: Plural:

The management agrees with the new president. The management have expressed different views. The family is celebrating three birthdays this month. The family are taking separate vacations.

For a more complete treatment of plural nouns, including compound and hyphenated nouns, see the section on Plurals on page 126.

Possessive Nouns Possessive nouns are used to indicate ownership or relationship.

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Singular Possessive. To form the possessive of singular nouns, add ’s to all nouns. (For a complete discussion of the apostrophe used to indicate possession, see page 57.) Singular

Singular Possessive

boy

the boy’s iPod

hurricane

the hurricane’s path

Plural Possessive. To form the possessive of a plural noun that ends in s or es, add an apostrophe to the end of the word. Plural

Plural Possessive

sons

my sons’ children

ships

the ships’ escorts

For nouns that form the plural any other way, add ’s to the end of the word. Plural

Plural Possessive

children

children’s toys

women

women’s shoes

men

men’s suits

Singular or Plural? To decide whether to place the apostrophe before or after the s, follow this simple rule: rephrase the sentence substituting an of phrase for the possessive noun to determine if the noun is singular or plural. The (team’s, teams’) colors were on display. Of Phrase

Possessive Form

colors of the team (singular)

team’s colors

colors of the teams (plural)

teams’ colors

Individual and t Ownership. To show individual ownership, make both nouns in the sentence possessive. To show t ownership, make only the final noun possessive.

Parts of Speech

Individual ownership:

t ownership:

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Mark’s and Arlene’s cell phones were stolen. (Each person had a cell phone that was stolen.) Mark and Arlene’s cell phone was stolen. (The cell phone belonged to both Mark and Arlene.)

In individual ownership, the noun following the possessive is generally plural (cell phones). In t ownership, the noun is usually singular (cell phone). Look for this clue when deciding whether to use t or individual possessive forms.

Pronouns Pronouns take the place of one or more nouns or a group of words in a sentence. Like nouns, they can be used to refer to a person, place, or thing. The coach described several key plays. He wanted the team to memorize them. (He replaces coach; them replaces several key plays.) My car, which is in the garage, is getting too old for these winters. I should sell it. (It replaces my car, which is in the garage.) The word or phrase that the pronoun replaces is called the antecedent of the pronoun. In the previous sentences, coach is the antecedent of he, while my car, which is in the garage, is the antecedent of it. (See more about antecedents on page 11.) Pronouns are classified as personal, intensive/reflexive, indefinite, possessive, relative, interrogative, and demonstrative.

Personal Pronouns Personal pronouns can be used in a variety of ways. They serve as the subject of a sentence, as the object of a verb or preposition, to show possession, to provide emphasis (called intensive pronouns), or to refer action back to the subject (called reflexive pronouns).

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Subject: Object: Possessive: Intensive: Reflexive:

She is simply too good to be true. Tell him the parakeet died. (object of verb) Break the news to him gently. (object of a preposition) Your hands are warm. Where did my glasses go? The quarterback himself changed the call. (The pronoun himself emphasizes the subject quarterback.) Jane taught herself to use the scanner. We made the reservations ourselves. (The pronouns herself and ourselves refer the action back to the subjects.)

Case of Personal Pronouns Personal pronouns have three cases: nominative (subject), possessive, and objective (object of verb or preposition). The following table shows the personal pronouns in all their case forms—including the intensive/reflexive forms—for the first person (I, we), second person (you), and third person (he, she, it, they). Person

Case

Singular

Plural

First

nominative

I

we

possessive

my/mine

our/ours

Second

Third

objective

me

us

intensive/reflexive

myself

ourselves

nominative

you

you

possessive

your/yours

your/yours

objective

you

you


yourself

yourselves

nominative

he/she/it

they

possessive

his/her, hers/its

their/theirs

objective

him/her/it

them


himself/herself/itself

themselves

Indefinite Pronouns Indefinite pronouns refer to unspecified people or things. Many indefinite pronouns express some idea of quantity: all, several, few, none. Following is a list of the most commonly used indefinite pronouns.

Parts of Speech

all another any anybody anyone both

each either everybody everyone few many

most neither nobody none no one one

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other several some somebody someone such

The board of directors needed a new president for the company. They appointed someone from outside the firm. (Someone replaces new president.) Do you have any fantasy novels in your library? Yes, we have a few. (Few replaces fantasy novels.)

Possessive Pronouns Possessive pronouns, unlike possessive nouns, never take an apostrophe. As shown in the table on page 8, the possessive forms are my/mine, our/ours, your/yours, his/her, hers/its, their/theirs. The pronoun who also has a possessive form, whose. Whose gym shoes are on the floor? I thought my wallet was lost, but the one Jameel found was mine. Our vacation starts next week. Those four suitcases are ours. How can we get your dog to obey? Is this yours? Jerry Seinfeld never seems to lose his timing. You have to take either her car or theirs. Hers is better. The lawyers knew their client was probably guilty.

Possessive Pronouns vs. Contractions. People often confuse possessive pronouns with pronoun-verb forms that sound exactly like them (its/it’s, whose/who’s, your/you’re, their/they’re). To keep the possessive forms straight, this easy rule: possessive pronouns never take an apostrophe.

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Pronouns that do take an apostrophe are contractions formed by the pronoun and a verb (it’s ⫽ it is; they’re ⫽ they are). its it’s whose who’s your you’re their they’re

The shuttle fired its engines. (possessive) It’s (it is) an awesome sight. (contraction) Whose video game is this? (possessive) We need to know who’s (who is) coming. (contraction) Who’s (who has) been eating my fudge? (contraction) Can I use your fax machine? (possessive) You’re (you are) welcome to try it. (contraction) The Jaguar is their best car. (possessive) They’re (they are) the top racing team. (contraction)

Possessive Pronouns and Gerunds. Gerunds are verb forms ending in ing that are used as nouns. In the sentence Skiing is a wonderful sport, skiing is a gerund used as the subject. If a pronoun precedes the gerund, the pronoun is generally in the possessive form. Bill told me about his snowboarding down a mountainside. She liked my calling her before I came over. Her winning the lottery stunned us all. The exception to this rule occurs when the pronoun follows verbs such as see, hear, and watch. In that case, use the objective form of the pronoun. We didn’t see him leaving the house. The whole neighborhood heard us playing Nirvana.

Relative Pronouns Relative pronouns can be used to avoid repeating the noun within a sentence. They are particularly helpful when one clause is embedded in another, because they keep both clauses grammatical. The relative pronouns who, whom, and whose refer to people and animals, while which and of which refer to things. That can refer to people or things.

Parts of Speech

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This violin, which he learned to play as a child, is a valuable instrument. (Using which avoids repeating the noun—This violin, the violin he learned to play.) The woman who bought the suit returned it the next day. (The woman she would be ungrammatical.)

Interrogative Pronouns The interrogative pronouns who, whom, whose, what, and which introduce questions. Who, whom, and whose indicate that the question refers to a person or animal; what refers to an object, idea, or event; and which can indicate either a person or thing. Who called last night? What is your earliest memory? You can have a latte or a café mocha. Which do you want?

Demonstrative Pronouns Demonstrative pronouns generally indicate nearness to or distance from the speaker, either literally or symbolically. This, these, that, and those usually refer to a specific noun, pronoun, or clause. However, sometimes the reference is to a general class of people or objects rather than to a specific antecedent. This is my driver’s license, and that is my credit card. (The driver’s license is closer at hand.) I don’t envy those stuck at the airport tonight. (Those has no specific antecedent but refers to a general class of people: anyone stuck at the airport.)

Pronoun-Antecedent Agreement The antecedent, as mentioned previously, is the word or phrase to which a pronoun refers. Pronouns must agree with their antecedents in person, case, and number.

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Agreement in Person Incorrect: The designer should know Quark thoroughly. Otherwise, you will have trouble creating book pages. (The pronoun you is in the second person, while its antecedent designer is in the third person. Therefore the correct pronoun is the third person he or she.) Correct: The designer should know Quark thoroughly. Otherwise, he or she will have trouble creating book pages. Agreement in Case Incorrect: Is that Shaneel and Donna over there? Yes, it’s them. (The objective case them is incorrect. The nominative case they is the correct form, even though it may sound strange to your ears.) Correct: Is that Shaneel and Donna over there? Yes, it’s they. Agreement in Number Incorrect: The data are obsolete and should be replaced. We can’t use it any longer. (The plural noun data is the antecedent and requires the plural pronoun them.) Correct: The data are obsolete and should be replaced. We can’t use them any longer.

Imprecise Use of Pronouns. Pronouns should refer to a specific antecedent. Many writers misuse the pronouns this, that, which, it, and they by making them refer to entire sentences or ideas. Such errors can confuse the reader and must be avoided. Vague:

Precise:

He wanted to raise the walls, put on the roof, and hang the doors all in one day. This was unrealistic. (The pronoun this refers to the sentence and not to any specific antecedent.) His schedule was to raise the walls, put on the roof, and hang the doors all in one day. This was unrealistic. (The pronoun now refers to the antecedent schedule.)

Parts of Speech

Vague:

Precise:

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The engineer asked for a meeting to discuss the new contract. I told her we couldn’t do that. (The antecedent for the pronoun that is unclear. Is it the meeting or the discussion that the speaker is declining?) The engineer asked if we could meet at her office. I told her we couldn’t do that. (In this sentence that refers to the clause meet at her office.)

Double Antecedents. When and s two antecedents, use a plural pronoun. If the antecedents are ed by nor or or, or when they form a unit (ham and eggs), use a singular pronoun. An elm and a maple tree cast their shadows across the lawn. Neither Harriet nor Claire has her keycard today. Research and Development had its budget slashed this year.

Who or Whom? The confusion over when to use who or whom has bothered writers for many years. In modern usage, the trend has been to drop the more formalsounding whom and to use who in all cases. Following are the rules for using these two pronouns. 1. Who is used as the subject of a sentence or a clause (group of words containing a subject and verb) and never as an object. Who said we wouldn’t make a profit? (Who is the subject of the sentence.) Can you tell who is talking right now? (Who is the subject of the clause.) The job goes to whoever answers the ad first. (Whoever is the subject of the clause.) 2. Whom is always used in the objective case as the object of a verb or preposition. It is never used as the subject.

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Address the letter “To Whom It May Concern.” (Whom is the object of the preposition to.) Whom did you see at the opera? (Whom is the object of the verb see.) Are there any singers whom you would recommend? (You is the subject of the verb recommend; whom is the object of that verb.) The job goes to whomever you call first. (Whomever is the object of the verb call. You is the subject. Compare this sentence with the one using whoever.)

Verbs Verbs are words or groups of words that express action or a state of being or condition. They provide the power or drive for sentences. They smashed through the door. (action) The ambassador filed a formal protest. (action) Shawn seems unhappy today. (state of being) The truck looks almost new. (condition) Verbs that express a state of being or condition are called linking verbs. These verbs link the subject with a noun, pronoun, or adjective that describes or identifies it. The word or words linked to the subject are referred to as a subject complement. In general, a verb is a linking verb if it can be substituted for some form of the verb seem. You look (seem) calm enough—are you? She felt (seemed) ill at ease in the doctor’s office. The most common linking verb is be and its forms am, is, are, was, were, being, and been. Other common linking verbs include the following.

Common Linking Verbs appear become feel

grow hear look

remain seem smell

sound stay taste

Parts of Speech

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Basic Verb Forms A few verb forms are the basis for all verb tenses and phrases. These forms are as follows: Base form: Infinitive: Past tense: Past participle: Present participle: Gerund (noun form):

Children play in the park. Tell them to play here. They played all day yesterday. He has played too long. I am playing with her today. Playing is children’s “work.”

Auxiliary Verbs The past and present participles of the verb are also part of a word group that comprises a complete verb form: has played, am playing. The verbs used with these participles are called auxiliary verbs (also known as helping verbs). They signal a change in tense (he walked, he has walked) or a change in voice (we told, we were told). Following is a list of the most commonly used auxiliary verbs. Auxiliary has/have is/are can/could should/would do/did will/shall must/ought

Auxiliary ⫹ Main Verb The jury has rendered a verdict. The defendants have heard the sentence. The satellite is boosting the signal. They are receiving it in Hawaii. He can operate in the morning. The patient could come home in a week. The flight should land in New Jersey. We would like to arrive in New York. I do you. We did meet last week. I will tell them to take the furniture away. Shall we buy the stuffed moose? They must report any suspicious activity. She ought to call the security guard.

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Verb Tenses Verb tenses allow us to talk about time, to place an action or state of being in the past, present, or future (I called, I call/I am calling, I will call). They also allow us to talk about intention, what would, could, or should be done (I would have called, I can call, I will have called). Learning to use the right verb tense is important to convey intentions and the time of an action or state of being accurately and clearly. The various tenses in English are formed using the basic elements of the verb. Base form: Past tense: Present participle: Past participle: Auxiliary verbs:

march marched marching marched am (was) marching, have (had) marched, will march

English has regular and irregular verbs. Learn the basic verb forms of these words to create the proper tenses and to avoid mixing tenses in writing.

Regular Verbs Regular verbs follow the same pattern when moving from one tense to another. English has six basic tenses: present, past, future, present perfect, past perfect, and future perfect. In addition, the progressive and conditional forms are used for special functions. The progressive form (I am singing, I was singing, I will be singing) is used to indicate continuity of action rather than its completion. For example, compare I wrote a letter with I was writing a letter. The first sentence simply states that an action was completed in the past, while the second sentence implies that the action is connected to another event. Adverbs are often used with progressive forms to stress the continuous nature of the action or state of being (He is always singing in the shower). Progressive forms can be used with all six tenses. The conditional form (I can sing, I could sing, I could have sung) conveys intention to do or be something. Following is a complete conjugation of the verb to watch. The function of each tense is discussed following the conjugation.

Parts of Speech

17

Present Tense First person: Second person: Third person:

Singular I watch you watch he/she/it watches

Plural we watch you watch they watch

Present progressive form: I am (you are) watching, etc. Present conditional form: I can (I could) watch, etc. Past Tense (Base Form of the Verb ⫹ d or ed) First person: Second person: Third person:

Singular I watched you watched he/she/it watched

Past progressive form: Past conditional form:

Plural we watched you watched they watched

I was watching, etc. I could have watched, etc. I could have been watching, etc.

Future Tense (Will or Shall ⫹ the Base Form of the Verb) First person: Second person: Third person:

Singular I will (shall) watch you will watch he/she/it will watch

Future progressive form:

Plural we will (shall) watch you will watch they will watch

I will (shall) be watching, etc.

Present Perfect Tense (Have or Has ⫹ the Past Participle) First person: Second person: Third person: Progressive form:

Singular I have watched you have watched he/she/it has watched

Plural we have watched you have watched they have watched

I have been watching, etc.

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Past Perfect Tense (Had ⫹ the Past Participle) First person: Second person: Third person: Progressive form:

Singular I had watched you had watched he/she/it had watched

Plural we had watched you had watched they had watched

I had been watching, etc.

Future Perfect Tense (Will Have or Shall Have ⫹ the Past Participle) First person:

Singular I will (shall) have watched

Second person:

you will have watched

Third person:

he/she/it will have watched

Progressive form:

Plural we will (shall) have watched you will have watched they will have watched

I will have been watching, etc.

Functions of the Six Tenses The six tenses show differences in the time of an action or a state of being, and using different tenses changes the meaning of a sentence.

Present Tense. The present tense is used to express an action or to state a fact that is occurring at the present time. The present tense also can be formed using auxiliary verbs for emphasis or to express intention. I live here. I am living here. (progressive) I do live here. (emphatic) I can live here. (conditional) The present tense also is used to indicate habitual action or something that is true at all times.

Parts of Speech

19

She goes out every evening. My grandfather believed that silence is (instead of was) golden. Writers occasionally use the present tense when reviewing the contents of a book or describing past events to bring them vividly to life for the reader. This form of the present tense is known as the literary or historical present. In his book on Alexander the Great, the Greek historian Arrian dismisses romantic legend and concentrates on sifting truth from fiction.

Past Tense. The past tense is used to express action or to help make a statement about something that occurred in the past and has not continued into the present. I lived there. I was living there while I was in school. (progressive) I did live there. (emphatic)

Future Tense. The future tense is used to express an action or to help make a statement about something that will occur in the future. I will (shall) live there. I will be living there. (progressive) I am going to be living there. (progressive) I can be living there. (conditional) The distinction between will and shall is no longer observed by most people. The two verbs can be used interchangeably for the simple future tense in the first person. However, in some cases, such as when asking for permission or consent, shall is the only form used. Shall we go to the movie? Shall I put the box here?

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To use will in these sentences would change the meaning. However, except for such special uses, will and shall are equally correct. I shall call him. I will call him.

Perfect Tenses. Perfect tenses describe actions or states of being that happened at one time but are seen in relation to another time. For example, I gave a donation to the Girl Scouts is a simple statement about a past event and would be used to tell someone what happened in the past. I have given a donation to the Girl Scouts connects the past event to the present and can be used to imply a habitual or continuous action. Present Perfect Tense. The present perfect tense is used to express an action or to help make a statement about something occurring at an indefinite time in the past or something that has occurred in the past and continues into the present. I have lived here for a long time. I have lived here for three months. (The speaker is still living there.) I have been living here for three months. (progressive) I could have been living here instead of where I am now. (conditional) Past Perfect Tense. The past perfect tense is used to express an action or to help make a statement about something completed in the past before some other past action or event. After I had lived here for three months, they raised the rent. After I had been living here for three months, they raised the rent. (progressive) Future Perfect Tense. The future perfect tense is used to express an action or to help make a statement about something that will be completed in the future before some other future action or event.

Parts of Speech

21

By this October, I will have lived here for six months. By this October, I will have been living here for six months. (progressive)

Irregular Verbs Irregular verbs follow no fixed rules for forming the various past, present, and future tenses. You simply have to memorize them or consult your dictionary. Some of the most commonly used irregular verbs are listed in Appendix A. Here are a few examples of common irregular verbs that show the variety of their forms. Base Form

Past Tense

Past Participle

Present Participle

be

was

been

being

break

broke

broken

breaking

fly

flew

flown

flying

lie (as in recline)

lay

lain

lying

ring

rang

rung

ringing

Common Errors in Using Verb Tenses People often mix their tenses or use the wrong verb form when speaking. Although these errors may be overlooked in conversation, they are painfully evident in written communication. They often confuse the reader and affect the tone of the message. Study the following incorrect and correct sentences: 1. Use the correct verb form with each tense. Incorrect: He checked on the order and has went to pick it up. Correct: He checked on the order and has gone to pick it up. (Gone is the past participle of the verb to go and is the correct form to use with the auxiliary verb has. Went is the past tense form and is incorrect.)

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Incorrect: I done the work last night and handed it in this morning. Correct: I did the work last night and handed it in this morning. (Done, the past participle, is incorrect—the verb should be in the simple past tense did.) Incorrect: Barb and Louise have ordered the tickets, wrote their friends about the concert, and gave away pictures of the band. Correct: Barb and Louise have ordered the tickets, written their friends about the concert, and given away pictures of the band. (The auxiliary verb have requires the past participle for each verb in this sentence—have ordered, [have] written, [have] given. Wrote and gave are past tense forms of the verbs and are incorrect.) Incorrect: The book is fascinating reading. It provided a detailed study of how cultures were created. Correct: The book is fascinating reading. It provides a detailed study of how cultures are created. (The writer refers to the book in the present tense in the first sentence. All references that follow should also be in the literary or historical present tense.) 2. When describing two events in the past that did not occur at the same time, use the past perfect tense to refer to the event or action in the more distant past. Incorrect: I suddenly ed (past) that I left (more distant past) my purse at the office. Correct: I suddenly ed (past) that I had left (past perfect) my purse at the office. (Because leaving the purse at the office preceded ing the fact, the past perfect form of had left should be used.) Incorrect: Apartments now existed (past) where a city dump was (more distant past). (Using the past tense for both verbs suggests that the apartments and city dump are there together.)

Parts of Speech

Correct:

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Apartments now existed (past) where a city dump had been (past perfect). (The past perfect makes it clear that the city dump preceded the apartments.)

3. Do not use would have in “if clauses” that express the earlier of two past actions. Use the past perfect. Incorrect: If he would have thought of it, he would have asked you to ride with us. Correct: If he had thought of it, he would have asked you to ride with us. Incorrect: If I would have studied harder, I’d have ed the course. Correct: If I had studied harder, I’d have ed the course. 4. Use the present infinitive (to play, to see, etc.) to express action following another action. Incorrect: I was disappointed because I had hoped to have gone with you. (Did the speaker hope to have gone or to go?) Correct: I was disappointed because I had hoped to go with you. (The present infinitive to go is the correct form because the action it expresses follows the verb had hoped.) Incorrect: She intended to have visited all her relatives. (Did she intend to have visited or to visit?) Correct: She intended to visit all her relatives. 5. Use the perfect infinitive (to have written, to have seen, etc.) to express action before another action. Correct:

He was happy to have seen Ralph. (The speaker saw Ralph first; then he was happy about seeing him. Therefore the perfect infinitive to have seen is the proper form to use.)

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6. In participial phrases, use having with the past participle to express action before another action. Incorrect: Giving my bike to Angela, I couldn’t ride to the beach later that day. (The present participle giving is incorrectly used to express an action completed before the second action in the sentence.) Correct: Having given my bike to Angela, I couldn’t ride to the beach later that day. Incorrect: Painting the front porch, he slept the rest of the day. Correct: Having painted the front porch, he slept the rest of the day. (He had to paint the porch before he could go to sleep. This could also be expressed by saying After painting the front porch, he slept all day.)

Mood Verbs can be used to express differences in the intention or mood of the speaker or writer. There are three moods in English: indicative, imperative, and subjunctive. Each has a specific function. The indicative mood is used when the speaker or writer wishes to make a statement or ask a question. He is leaving tomorrow. Does this plane fly to London? The imperative mood is used for commands or requests. Call Fredericks and cancel that shipment. Please return the book to the library. Turn right at the corner, and then go left. The subjunctive mood uses a different form of the past and present to express matters of urgency, formality, possibility, or speculation.

Parts of Speech

Urgency:

Formality:

Possibility:

Speculation:

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I demanded that she see me immediately. (The indicative mood would use the form sees or can see— for example, I want to know if she can see me immediately.) He recommended that the zoning law be adopted. (The indicative mood would use is adopted—for example, the vote is 44 to 3; the law is adopted.) If I were to sign the contract, we could not sell our own CDs. (The phrase If I were to sign expresses a future possibility. It has no reference to the past, even though were is a past tense verb form. Compare this sentence to Because I signed the contract, we could not sell our own CDs. In this sentence, the indicative mood describes an action that took place in the past.) If he were king, he would make football the national pastime. (The subjunctive mood expresses something that is not true, a statement contrary to fact. The indicative mood, on the other hand, simply states a fact—for example, If he was the king, then his brother was a prince.)

Active and ive Voices If the subject of a sentence performs an action, the verb is in the active voice. If the subject receives the action, the verb is in the ive voice. Active voice: ive voice: Active voice: ive voice:

She sold a box of candy. (The subject she performs the action.) She was sold a box of candy. (The subject she receives the action.) We have delivered the mail. (The subject we performs the action.) The mail was delivered by us. (Mail is now the subject and receives the action.)

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The active voice adds interest and liveliness to a message. In general, use the active voice. Avoid weak and awkward ive verb constructions or long ages in which all the verbs are ive. The ive voice, however, does have its contribution to make. It can be used to express an action in which the actor is unknown, when a more objective or diplomatic tone is required, or when it is desirable not to disclose the actor. Active voice: ive voice: Active voice: ive voice: Active voice: ive voice:

Jim locked the front door before we left home. The front door had been locked before we left home. Our sales manager made a mistake in completing your order. A mistake was made in completing your order. We have examined your application and must decline your request for credit. Your application has been reviewed and at this time your request for credit must be declined.

In the final example, the ive voice emphasizes the recipient of the action and minimizes the writer’s role. Using the ive voice can make the decision seem less personally directed toward the reader. The speaker can then discuss the reasons for declining the application.

Subject-Verb Agreement Just as pronouns must agree with their antecedents in person, case, and number, verbs also must agree with their subjects in person and in number. The first person subject is the person or persons speaking in a sentence (I, we). The second person subject is the person or persons addressed (you, you). The third person subject refers to the person or thing spoken about and may be any noun or third-person pronoun (he, she, it, they). Agreement in Person First: I am hot. We are cold. Second: You look fantastic. Third: The car rusts. She drives fast. They laugh a lot.

Parts of Speech

27

Verbs must agree with their subjects in number. Therefore, a singular subject takes a singular verb; a plural subject takes a plural verb. Agreement in Number Singular The window is open. She walks quickly. I am going home. You can come along.

Plural The windows are open. They walk quickly. We are going home. All of you can come along.

Special Subject-Verb Agreement Cases Compound subjects, collective nouns, and plural nouns used as titles of courses or subject areas can create confusion regarding subject-verb agreement. Following are guidelines for using a singular or plural verb in such cases.

Compound Subjects ed by and—Singular Verb. Use the singular verb for compound subjects ed by and (1) when the subject is considered a unit (research and development) and (2) when both parts of the subject are modified by each or every. The secretary and treasurer has filed the minutes. (The secretary and treasurer is one person.) Each player and every team receives a prize for competing in the games.

Compound Subjects ed by and—Plural Verb. Except for the cases already noted, compound subjects ed by and take a plural verb. Rain and snow were falling at the same time. Tom and Samira have resigned as coleaders. There are one book and two paintings on the floor. Are the computer and the printer compatible?

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Compound Subjects ed by or or nor—Singular Verb. Use the singular verb (1) if the subject next to the verb is considered singular or (2) if both parts of the subject are singular. The drawers or the closet is the place to look. Is the cat or the ferret in the garage? Neither Alan nor Julie re seeing my PalmPilot.

Compound Subjects ed by or or nor—Plural Verb. The plural verb is used if the subject nearest the verb is plural or if both parts of the subject are plural. The closet or the drawers are the place to look. The directors or the producers receive all the credit. Neither the girls nor their teachers were aware of the approaching high tide.

Plural Nouns—Singular Verbs. Plural nouns used as the titles of courses or subject areas or as measurements or units of quantity (dollars, pounds, inches) take a singular verb. Humanities has a long reading list. I weighed myself, and twelve pounds has to go! Five hundred miles seems a long way to drive in one day. Is $2,500 too much for this rug?

Collective Nouns—Singular or Plural Verbs. To emphasize the collective noun as a unit, use the singular verb. To refer to individuals within the group, use the plural verb. The fleet sails tomorrow at 4:30. The Seventh Fleet have three days to repair their vessels. Everyone knows how hard the council works. The council are divided about the tax-reform issue. When is the team going to play its next home game? The team need to recuperate from their injuries.

Parts of Speech

29

Prepositional Phrases and Other Matters Set Off from the Subject. Prepositional phrases following the subject or material set off from the subject by commas generally does not influence subject-verb agreement. To decide whether to use a singular or plural verb form, simply block out the prepositional phrase or additional material and look only at the subject and verb. None of the facts has been proved true. (None of the facts has.) Any of these students writes well. (Any [one] of these students writes.) Many flowers, such as the tulip, grow in northern climates. (Many flowers, such as the tulip, grow.) My house, unlike those houses, looks brand new. (My house, unlike those houses, looks.) The exception to this rule occurs when the word all is followed by a singular or plural noun or pronoun. In this case, the prepositional phrase or material following all will determine whether to use a singular or plural verb. All of my apple pie was eaten. (Singular pie takes the singular verb was eaten.) All of my apple pies were eaten. (Plural pies take the plural verb were eaten.)

Adjectives Adjectives modify nouns, pronouns, and other adjectives. They provide pertinent information about the words they modify by answering the questions What kind? How many? Which one? How much? Adjectives can add precision, color, and a dash of originality to writing. The zoo has a two-year-old male leopard. (What kind?) There may be ten planets in our solar system. (How many?) He gave her that hat over there. (Which one?) I have a bigger TV than he does. (How much?)

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Demonstrative Adjectives The demonstrative adjectives which, what, this, these, that, and those are used to emphasize which items are being singled out and their distance from the speaker. Unlike the pronoun forms of these words, demonstrative adjectives are never used alone. I feel sorry for those people caught in the flood. (Pronoun form: I feel sorry for those caught in the flood.) Take this car here and that car over by the driveway and park them both in the lot. I don’t understand which person you’re talking about. He doesn’t know what schedule the driver is using this week.

Limiting Adjectives Many adjectives are used to identify or number the nouns they modify. In nearly all cases, the limiting adjective comes before the noun. Following is a list of some of the more common of these adjectives. Limiting Adjective

Noun

a/an

a mango, an orange

the

the hammer, the screwdrivers

few

few ideas

many

many calls

every

every week

each

each person

both

both lights

several

several cards

some

some cake

any

any window

most

most people

one

one country

Limiting adjectives a, an, and the are also known as articles. A and an are indefinite articles and refer to an unspecified item in a class (a box, an apple). The is a definite article and refers to one or more specific items in a class (the box, the apples).

Parts of Speech

31

Comparisons Adjectives also are used to show comparisons between or among persons, places, or things. The positive, comparative, and superlative forms represent different degrees of a quality or characteristic. The positive form is the base word (low, cautious). The comparative is formed by adding the suffix er or the word more (lower, more cautious). The superlative requires the suffix est or the word most (lowest, most cautious). Positive

Comparative

Superlative

careful

more careful

most careful

incredible

more incredible

most incredible

proud

prouder

proudest

fast

faster

fastest

few

fewer

fewest

There are several irregular comparative forms as well. bad far good less

worse farther better lesser

worst farthest best least

When comparing two items, use the positive and comparative forms. For more than two items, use the superlative. The black puppy is smaller than its brother. (comparative) The brown puppy is the smallest of the eight. (superlative) Jan has a good grade point average, Brian has a better one, while Joan has the best average of all. (positive, comparative, superlative) That movie was more boring than a test pattern. (comparative) He has the most expensive satellite dish on the block. (superlative)

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Compound Adjectives Compound adjectives generally are hyphenated when they precede the noun they modify. When they follow the noun, they are not hyphenated. She wanted a blue-gray living room. She even dyed the curtains blue gray. That is a past-due bill. The bill is past due.

Predicate Adjectives When an adjective follows a linking verb such as feel, become, seem, get, is, look, and smell, the word complements the verb and is known as a predicate adjective. The adjective does not modify the verb but refers to the condition of the subject. She looks beautiful. He seems unhappy. Is he all right? The water is getting hot.

Adverbs Adverbs modify verbs, adjectives, and other adverbs. They answer the questions When? Where? How? or How much? Adverbs describe an action or state of being in greater detail and can provide a more vivid picture of what is happening. She always signs her name with “Ms.” (When?) They carried the chair downstairs. (Where?) Read it again slowly. (How?) He objected strongly to the judge’s ruling. (How much?)

Forming Adverbs Most adverbs end in ly and can be formed from the adjective. In some cases, however, the adjective and adverb both end in ly.

Parts of Speech

Noun

Adjective

Adverb

care

careful

carefully

collect

collective

collectively

coward

cowardly

cowardly

hour

hourly

hourly

thought

thoughtful

thoughtfully

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Types of Adverbs Adverbs indicating time, direction, place, or degree may look the same as nouns, prepositions, or adjectives. Following are examples of these types of adverbs, including some that end in ly.

Adverbs of Time/Frequency (When?) always before eventually forever

frequently never now Monday

occasionally often once seldom

Adverbs of Place/Direction (Where?) across around backward here

in out over sideways

there through under upstairs

Adverbs of Degree (How Much?) completely entirely excessively however

less mildly most much

nearly somewhat thoroughly

Adverbs of Manner (How?) beautifully carefully coldly earnestly

equally handily hotly nicely

thankfully quickly resentfully tirelessly

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Comparisons Adverbs—like adjectives—are used in comparisons. The positive is the base word (fast, softly). The comparative is formed by adding er or the word more (faster, more softly), and the superlative by adding est or the word most (fastest, most softly). A few adverbs have irregular forms (well, better, best). He drives himself hard. (positive) He drives himself harder than I think he should. (comparative) He drives himself the hardest of anyone I know. (superlative) I work well when I’m alone. (positive) I work better when I’m with others. (comparative) I work best late at night. (superlative) The tiger moves quietly through the jungle. (positive) The tiger moves more quietly than the deer. (comparative) The tiger moves the most quietly of the three big cats. (superlative)

Adverb Position and Meaning The position of the adverb can affect the meaning of the sentence. The most common error involves misplacing the adverb only. Make sure that the adverb position conveys what you intend to say. Unclear:

Clear: Unclear:

Clear:

We only walked to the store and not the bank. (Did the speakers only walk and not run? Or did they walk only to the store and not elsewhere? The meaning is unclear.) We walked only to the store and not to the bank. She frequently calls the magazine editor. (Does she call the magazine editor more frequently than she calls anyone else? Or does she simply call the editor many times [frequently]?) She calls the magazine editor frequently.

In general, avoid splitting the verb phrase when using an adverb. While this rule is not carved in stone, it is a good one to keep in mind.

Parts of Speech

Avoid: Better: Avoid: Better:

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I have also given the matter my attention. I also have given the matter my attention. He had accurately filled out the form. He had filled out the form accurately.

Adjective or Adverb? Some words function as either adverbs or adjectives, and many writers may confuse them. Among the most troublesome words are good, well, badly, and bad. Good is an adjective and is always used as an adjective. Never use good to modify a verb. You’ve done a good job. (modifies job) I feel good. (predicate adjective referring to the condition of the subject) Well is both an adjective, meaning in good health, and an adverb of manner, answering the question how something is done. I feel well. (predicate adjective referring to the condition of the subject) The reporter handled that story well. (modifies the verb handled) She writes well. (modifies the verb writes) (“She writes good” is incorrect.) The adverb badly is often mistaken for the adjective bad. Badly, an adverb of manner, indicates that something is done ineptly or poorly. It often follows an action verb. He plays the piano badly. (modifies the verb plays and answers the question: How does he play the piano? Badly.) They painted the room badly. (modifies the verb painted and answers the question: How did they paint the room? Badly.)

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The adjective bad means “in poor spirits” or is used to describe the degree of something. When it follows a linking verb, it is a predicate adjective describing the condition of the subject. She feels bad. (predicate adjective referring to the condition of the subject she) That was a bad mistake. (adjective modifying mistake) Never write I feel badly or You look badly when referring to the condition of the subject. These statements say that you feel (touch someone or something) poorly or that someone looks (sees things) poorly.

Prepositions Prepositions are connecting words that show the relationship among words in a sentence. Nouns, pronouns, gerund phrases, or noun clauses can be the objects of prepositions. Together with the preposition they form a prepositional phrase. These phrases serve as adjectives modifying nouns and pronouns or as adverbs modifying verbs, adjectives, or other adverbs. Put it in the box. (The noun box is the object of in; the prepositional phrase serves as an adverb and modifies the verb put.) Give this to the usher on the right. (The noun right is the object of on; the phrase is used as an adjective, modifying the noun usher.) After telling them a story, he put the children to bed. (The gerund phrase telling them a story is the object of the preposition after.) Because of what they told us, we cut our trip short. (The noun clause what they told us is the object of the preposition because of.) Following is a list of some of the most commonly used prepositions. about above across after against

between beyond by down during

off on over since through

Parts of Speech

along among around at before behind below beneath beside

except for from in inside into like near of

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to toward under until up upon with within without

Phrasal Prepositions Although most prepositions are one word, some consist of phrases and are called phrasal prepositions. They are used frequently in spoken and written communication. because of by way of in care of

in case of on behalf of in spite of

instead of on of on the side of

In care of (c/o) is a common symbol used in correspondence. (In care of is a phrasal preposition that serves as the subject of the verb is.) They traveled by way of Vermont. (The phrasal preposition by way of modifies the verb traveled. The noun Vermont is the object of the phrase.)

Common Errors to Avoid Prepositions are among the most overworked words in the English language. Use the following guidelines to avoid committing two of the more common errors. 1. Avoid putting unnecessary prepositions at the end of sentences. Incorrect: Where are my keys at? Correct: Where are my keys?

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Incorrect: Correct: Incorrect: Correct:

Can I go with? Can I go? Can I go with you? Where did that remote get to? Where is that remote?

2. In formal writing and business communications, avoid putting the preposition at the end of a sentence. Rewrite the sentence so that it has a correct prepositional phrase. Avoid: Better:

Avoid: Better:

They were not sure which college they should apply to. They were not sure to which college they should apply. (The preposition is now part of the phrase to which college.) Ask not whom the bell tolls for. Ask not for whom the bell tolls.

Prepositions Used with Verbs These guidelines are not rigid. Winston Churchill once remarked, “This is the sort of English up with which I will not put.” Obviously, there will be exceptions to the rule, particularly when prepositions are used with verbs. In the quote by Churchill, the verb-preposition form is to put up with. In writing, however, it is best to recast the sentence to read “I will not put up with this sort of English.” Prepositions are used with verbs to change the meaning slightly or to distinguish between people and objects. accompany by (a person) accompany with (an object) The president was accompanied by his wife. The form was accompanied with a self-addressed, stamped envelope. Knowing when to use the right preposition with a verb can be a challenge. Some of the most commonly confused verb-preposition combinations are listed in Appendix B at the end of this book.

Parts of Speech

39

Conjunctions Conjunctions link words or groups of words to other parts of the sentence and show the relationship between them. The four basic conjunctions are coordinating conjunctions, correlative conjunctions, subordinating conjunctions, and linking adverbs.

Coordinating Conjunctions Coordinating conjunctions and, but, or, and nor two or more elements of equal rank. The conjunctions but and nor often are used with the adverbs never or not. The elements ed by coordinating conjunctions can be single words—nouns, verbs, adjectives, adverbs, pronouns—or phrases or clauses. (Clauses are groups of words with a subject-verb combination such as when she came to work or because they are sailing tomorrow.) The telescope and its lens were repaired. (nouns) We called and called, but no one answered. (verbs) He is a sore but victorious player tonight. (adjectives) You can have it done quickly or thoroughly. (adverbs) She and I seldom agree on anything. (pronouns) We can go over the river or through the woods. (prepositional phrases) Did you know that he’s never eaten a hot dog, had a real root beer, nor played miniature golf? (verb phrases) She went home last night and found the jury summons waiting for her. (clauses)

Correlative Conjunctions Correlative conjunctions are coordinating conjunctions used in pairs, and they emphasize the elements being ed. Some of the most frequently used correlative conjunctions are as follows: both . . . and either . . . or

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neither . . . nor not only . . . but also Correlative conjunctions also elements of equal rank. Make sure that the elements following each part of the construction are truly equal. E-mail either Judith or Andy about the party. (nouns) It is both raining and snowing outside. (verb forms) The trade talks were neither hostile nor overly friendly. (adjectives) He not only installed a new DSL line but also added the latest CD burner. (verb phrases)

Subordinating Conjunctions Unlike the conjunctions described in the preceding section, subordinating conjunctions elements of unequal rank in a sentence. These elements are usually a subordinate clause (a group of words with a subject-verb combination that cannot stand alone) and an independent clause. Following is a list of commonly used subordinating conjunctions. after although as as much as because before

how if in order that inasmuch as provided since

than that though unless until what

when where which while who/whom whoever/whomever

Subordinating conjunctions can be used to introduce a sentence as well as to elements within it. When a subordinate clause comes at the beginning of a sentence, it is followed by a comma. No comma is used when the subordinate clause comes at the end of the sentence. Before we left the theater, I had to dry my eyes. I had to dry my eyes before we left the theater. Provided the books arrive, we can start class Tuesday. We can start class Tuesday provided the books arrive.

Parts of Speech

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Restrictive and Nonrestrictive Clauses. Some clauses provide additional information about a person, place, or object within a sentence. When the clause is essential to the meaning of that sentence, it is known as a restrictive clause. When it is descriptive but not essential, it is called a nonrestrictive clause. Restrictive:

The city that was built along the river escaped the fire. (The clause that was built along the river distinguishes this city from all others in the area. The information is essential to the sentence.) Nonrestrictive: The city, which was built along the river, escaped the fire. (In this sentence, the clause which was built along the river is simply descriptive information.) Notice that the subordinating conjunction changes from that in a restrictive clause to which in a nonrestrictive clause. In general, that is used to indicate information essential to the meaning of the sentence. Which indicates information that is not essential. To decide whether a clause is restrictive or nonrestrictive, eliminate the clause from the sentence and determine if doing so changes the meaning. The ant who works for John has been missing for three days. The ant, who works for John, has been missing for three days. In the first sentence, who works for John identifies which ant among several is missing. The second sentence implies that the ant, as opposed to the receptionist or some other individual, has been missing. The information who works for John can be eliminated without changing the meaning of the sentence.

Linking Adverbs Linking adverbs are used to two independent clauses, that is, clauses with a subject-verb combination that can stand alone. Linking adverbs

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indicate the relationship between two ideas expressed in independent clauses. In general, linking adverbs reflect results, contrast, or continuation. Results

Contrast

Continuation

accordingly

nevertheless

furthermore

as a result

however

further

therefore

nonetheless

in addition

thus

conversely

also

Linking adverbs can come at the beginning of the second clause they are ing. In such cases, they are usually preceded by a semicolon and followed by a comma. They also can stand within the second clause or sentence and often are set off by commas. We arrived late at night; however, no one complained. I fail to see your point; furthermore, your entire argument is off the subject. The strike delayed shipment; therefore, your order will not be sent on the date we promised. The train slipped off the track at Innsbruck; the engers, accordingly, had to continue by taxis. The storm ruined two speakers; the band, however, had spare ones in the van.

Interjections Interjections are words used to express emotion or to catch the reader’s attention. Interjections are rarely used in formal or business writing but do appear in advertising and promotional material, fiction, informal writing, and personal letters.

Common Interjections These are some of the most commonly used interjections:

Parts of Speech

ah alas congratulations good grief great help

hey hooray hurry my goodness never no

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no way oh ouch outstanding ugh wow

Punctuation Strong interjections are punctuated with an exclamation point (wow! ouch! hooray!). The first word following the exclamation point is capitalized because it is the first word in a new sentence. Milder interjections are set off by commas and often introduce a sentence (indeed, yes, well). The word following the comma is not capitalized because it is a continuation of the same sentence. Strong interjections: Excellent! That was a perfect dive. You may be saying, “Hey! Why is the coffee cold?” Mild interjections: No, we can’t visit you this summer. Well, I just thought I’d ask.


2 Punctuation and Punctuation Style Punctuation serves two important purposes in written communication. First, it helps present ideas clearly and accurately. It indicates where one thought ends and another begins, shows relationships among ideas, and separates items in a series. Second, punctuation is used in abbreviations and in figures expressing time, quantities, and measures. This chapter covers proper usage of end marks, commas, semicolons, colons, quotation marks, apostrophes, hyphens, dashes, parentheses, brackets, and ellipses.

End Marks: Period, Question Mark, Exclamation Point End marks usually come at the end of a sentence. However, they also can be used after single words or within a sentence.

Period The period is used at the end of a complete sentence, which can be a statement, command, or request. It is a visual marker to the reader that one complete thought has ended and that another may follow. In informal writing, periods can be used with single words.

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Statement: Request: Command: Single words:

You shouldn’t drive and talk on the cell phone. Please hang up and drive. Get off the cell phone and drive. Thanks. I feel much safer.

Periods are also used in many abbreviations. For a more complete discussion of abbreviations, see pages 86-100. Saint St. Avenue Ave. American Bar Association A.B.A.

Question Mark A question mark is used at the end of a sentence that asks a direct question. It is not used at the end of a statement that contains an indirect question. In informal writing, question marks also can be used with single words. Direct question: Indirect question: Single words:

Are you going to the preview tonight? I asked them if they were going to the preview tonight. What? I couldn’t hear you over the TV. So? It’s no trouble to feed one more person.

Polite Requests. Many business letters contain requests for information, compliance, reply, or permission. These requests can be punctuated using either a period or a question mark. Period: Question mark:

Would you please send me your company’s website address. Would you please send me your company’s website address?

Series of Questions. Question marks are used after each question in a sentence containing a series of questions.

Punctuation and Punctuation Style

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How much are you willing to gamble on your future? your family’s health? your career?

Quotation Marks. Question marks are placed inside quotation marks when the quoted material is a question. Otherwise, they are placed outside quotation marks. “Are the sets ready?” the director asked. I just finished the short story “Where Is Paradise?” Have you read “The Scarlet Ibis”? (The quoted material is not a question. The entire sentence is the question.) Did he say “no vacation” or “no early vacation”?

Exclamation Point Exclamation points add emphasis to sentences, phrases, or single words. They are like a red flag waved at the reader and as such should be used sparingly. Exclamation points are a familiar sight in advertising and promotional material. Wait! Don’t touch that wire! I can’t believe she said that! Don’t delay! Order your DVDs now!

Comma The comma is the most commonly used and abused punctuation mark. People often insert commas between subject and verb or when they reach the end of a thought, without regard for the rules of comma usage. Commas are used to separate words or groups of words in a list or parallel construction; to set off introductory elements, interruptions, and words moved from their usual position; and to coordinate such grammatical structures as compound predicates, coordinate adjectives, and descriptive appositives and modifiers. On the other hand, some comma uses have little to do with the meaning of a sentence and are inserted to prevent mis-

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reading or to create emphasis. In a few cases, they simply represent traditional ways of punctuating various grammatical elements. This section discusses some of the more common uses and abuses of this often troublesome punctuation mark.

Series Comma Commas separate items in a series. The items can be single words, phrases, or clauses. Although current practice allows the final comma to be dropped before the final conjunction (or, but, nor, and and), including the comma can avoid possible confusion for the reader. We brought sandwiches, wine, cold soup, and chocolate cake on the picnic. The conductor set up his stand, took out the score, and lifted his baton. (verb phrases) She is vice president of operations, sales and resources and personnel. (Are the final categories sales and resources, and personnel or are they sales, and resources and personnel? A final comma would make the categories clear.)

Independent Clauses When two independent clauses are ed by and, but, or, nor, or for, use a comma before the conjunction. However, no comma is needed if the clauses are very short. Her gymnastics routine was brilliant, and the judges gave her a 99.46. Yolanda knew we’d be late, but she left anyway. He can play the guitar, or he can do his magic show. Stir the batter and add the eggs slowly. They came early and they stayed late. A comma is not used when and, but, for, or, or nor s two verbs that share the same subject.


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Kerry Wood pitches with the best of them and bats better than most outfielders. Shelly has never cooked a meal nor washed her own clothes.

Introductory Clauses, Phrases, Expressions Use a comma after introductory phrases or clauses unless they are very short. When expressions such as no, yes, in addition, well, and thus begin a sentence, they are followed by a comma. When Ansel Adams took a photograph, he knew exactly what would appear in the picture. Speaking of food, isn’t anybody hungry? In summer we always try to get outside more. (Short phrase in summer does not require a comma.) Well, losing one game doesn’t ruin an entire season. Thus, I feel your qualifications make you perfectly suited for this job.

Nonrestrictive Clauses and Nonessential Material Commas set off nonrestrictive clauses and expressions that interrupt the sentence or that add incidental information or description. The rodeo, always held in August, draws tourists from all over. (Always held in August is a nonrestrictive clause.) We wanted to finish, of course, but didn’t know how. The new officer, I’m sure you him, locked himself out of his car.

Direct Address Words used in direct address are set off by commas regardless of their position in the sentence.

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Greg, can you fix my e-mail? They heard about the trouble, Jean, and wanted to help. Please sign this receipt, Ms. Liang.

Commas and Clarity At times commas are used to avoid confusing the reader when a sentence can be read in more than one way. In autumn nights grow steadily longer. (On first reading, autumn and nights appear to go together. It’s evident from the rest of the sentence, however, that they are separate. A comma after autumn would make the meaning clear immediately.) In autumn, nights grow steadily longer.

Traditional Comma Uses Commas are used in certain conventional situations including dates, addresses, the salutations and closings of informal letters, and certain forms of proper names or names followed by a title. We were married June 22, 1941, in Los Angeles. (When only the day and month are used, no commas are necessary. We were married on June 22 in Los Angeles.) Send your rebate coupon to Harvard House, Suite 2920, 467 West Rhine Street, Portland, Oregon. Dear Harriet, Sincerely yours, Truly yours, Samuel Stanislaw, Jr. (but Samuel Stanislaw III) Judith Gallagher, PhD Linda Marks, director


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Comma Faults Many people use commas incorrectly. The following guidelines point out common errors in style. 1. Never use commas to separate subject and verb. Incorrect: Finding a lead singer for the band, has been an ordeal. (The noun phrase Finding a lead singer for the band is the subject and should not be separated from the verb has been.) Correct: Finding a lead singer for the band has been an ordeal. 2. Never use commas to separate two phrases or subordinate clauses ed by a conjunction. Incorrect: The waiter suggested that we order a white wine, and that we try the Cajun appetizers. Correct: The waiter suggested that we order a white wine and that we try the Cajun appetizers. Incorrect: Ming-Jie painted her room, but not the hallway. Correct: Ming-Jie painted her room but not the hallway. Incorrect: After the treaty was signed, both sides pulled back their troops, and reduced their armored divisions. Correct: After the treaty was signed, both sides pulled back their troops and reduced their armored divisions. 3. In a series, never use a comma to separate a modifier from the word it modifies. Incorrect: Correct: Incorrect: Correct:

They drove through a damp, cold, eerie, fog. They drove through a damp, cold, eerie fog. That is a ridiculous, immature, wicked, suggestion. That is a ridiculous, immature, wicked suggestion.

Semicolon A semicolon represents a stronger break than a comma but not as complete a stop as a period or colon. Semicolons are used to separate independent

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clauses in a variety of special circumstances. They also serve to group items in a series when the items contain internal punctuation.

Independent Clauses Use a semicolon to two independent clauses that are similar in thought but are not ed by the coordinating conjunctions and, but, or, nor, for, or yet. The house stood empty for years; no one would buy it. The river raged through the gorge; her small tent was swept away in its path.

ed by a Linking Adverb. When two independent clauses are ed by a linking adverb such as accordingly, however, therefore, or thus, use a semicolon at the end of the first clause. The linking adverb is usually followed by a comma or set off by commas if it falls within the second clause. The turtle survived its two-story fall; however, it was never quite the same again. The conference ended last Thursday; therefore, we can get back to business on Monday. Margaret told me not to stay in a motel; she suggested, instead, that I stay at her house.

Clauses with Internal Punctuation. A semicolon may be used to separate two independent clauses if one or both of the clauses contain internal punctuation. The clauses may or may not be ed by conjunctions or linking adverbs. She owns two dogs, a goat, and a llama; they stay outside all year. Walter, the one with the allergies, read his story in class; and everyone thought it was excellent. The dark, dusty street looked deserted; but I kept hearing footsteps behind me.


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Series Use semicolons to separate items in a series if the items contain internal punctuation. The speakers included Jeff Hines, vice president; Alberta Corazon, director of finances; Edward Singh, human resources; and Nancy Meripol, assistant to the president. We ordered five cartons of color-printer paper; six lined, mediumsized stationery pads; and nine boxes of assorted pens, pencils, and markers.

Colon Colons represent a more complete break than semicolons but not as complete a stop as a period.

Before a Series or List Colons are used to introduce a series or list only after a complete sentence. When the series immediately follows a verb or preposition, do not use a colon. Incorrect: Correct: Incorrect: Correct:

Our five travel choices are: the Bahamas, Hawaii, Mexico City, Acapulco, and Peoria. We have five travel choices: the Bahamas, Hawaii, Mexico City, Acapulco, and Peoria. They were interested in: one brass bed, two lace pillows, one afghan comforter, and a chamber pot. They were interested in the following items: one brass bed, two lace pillows, one afghan comforter, and a chamber pot.

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Between Independent Clauses Use a colon to introduce a question or related statement following an independent clause. The second independent clause may or may not begin with a capital letter. Whichever way you choose, be consistent in your writing. She had only one thought: What was she going to do now? I know the answer: reverse the two equations.

Time Colons are used to express time in figures. Do not use the words o’clock after the figures. However, expressions such as noon, in the afternoon, AM, PM, and midnight can be used. 10:30 AM 12:00 midnight

4:35 PM 8:30 in the morning

Formal and Business Communications Colons follow the salutation in a formal or business letter, report, memo, or other type of business communication. Dear Mr. Winfield: Dear Buyer: Dear President West:

To the Research Staff: To All Managers: Attention Union :

Quotation Marks Quotation marks enclose a direct quotation, that is, the repetition of someone’s exact words. “Keep your head down and charge!” the coach said. Her exact words were, “Bake the bread at 350 degrees.”


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Indirect quotations do not take quotation marks. The coach said to keep your head down and charge. She told us to bake the bread at 350 degrees.

Punctuation with Quotation Marks Commas and periods are always placed inside the quotation marks even if the quoted material is contained within the sentence. She thinks we’re “off the wall,” but I think our idea will work. We’ve heard him say a thousand times, “Waste not, want not.” “Tell me something I’ll forever,” she said. You’ve read the poem “Ash Wednesday,” haven’t you? Semicolons and colons are always placed outside the quotation marks. Look up the title under “Animated Cartoons”; copy the cartoon features listed there. The following animals are considered “marsupials”: kangaroo, wombat, koala. Question marks and exclamation points are placed inside the quotation marks if they are part of the quoted material. Otherwise they are placed outside the quotation marks. Only one end mark is used at the end of a sentence containing quoted material. Have you read the report “The Over-Scheduled Child”? (The entire sentence is the question; the end mark comes after the final quotation mark.) He sent Irene the article “Why Can’t Ivan Compute?” (The title is a question; the end mark comes before the final quotation mark.) “Dinner is ready!” he called. I can’t believe they want us to increase sales “by 20 percent”!

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Brief and Long Quotations Quoted material that is only two or three lines long is enclosed in quotation marks and included as part of the regular text. The movie critic was blunt about her reactions to the film. She stated that it “has the intelligence of a jellyfish and as much reality as a Survivor series.” Longer quotations have no quotation marks and are set off from the rest of the text. The movie critic was blunt about her reactions to the film. This movie should suffer an early and merciful death. It has the intelligence of a jellyfish and as much reality as a Survivor series. I don’t know what the director intended for this film; but unless it was to bore us to death, he has certainly failed.

Single Quotation Marks Single quotation marks are used to set off a quote within a quote. Carla said, “Every time I hear the song ‘Into the West’ I want to cry.” “When I asked him what he needed, he replied, ‘A port.’”

Titles Quotation marks are used to enclose the titles of articles, chapters of books, poems, reports, many governmental publications, short stories, individual songs, workshop or conference titles, and titles of proceedings. “Ballad of the Sad Cafe” is required reading in most college literature programs. The song “Somewhere over the Rainbow” was almost left out of the classic movie The Wizard of Oz. Read the chapter “How Diet Affects Immune Functions” before you change your eating habits too much.


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The report “Equality in the Workplace: A Ten-Year Study” shows how much work still needs to be done. Billy Collins’ poem “Study in Orange and White” appears in one of his recent collections. The IEEE international conference focused on the theme “Nanotechnology: Practical Applications.” Throughout the weekend, we will offer two workshops titled “Living with Stress” and “Getting Control of Your Finances.”

and Expressions Use quotation marks to enclose and expressions that are considered odd or unusual (slang in a formal report) or that are likely to be unknown to the reader (jargon, technical ). The President told reporters he regarded his opponent as a “flipflopper.” Not many people know the functions of “T cells” or “B cells” in the immune system. Scott said he was as full as a “bug-eyed tick.” The term “blog” should be defined in your book.

Apostrophe The apostrophe is used to show possession and to form the plural of many nouns and symbols, as well as to indicate the omission of letters in contractions. (Possessive nouns and pronouns are also covered in Chapter 1 under Nouns and under Pronouns.)

Possessive of Singular Nouns The possessive of a singular noun is formed by adding ’s. Names that end in a z sound often take only the apostrophe to avoid the awkwardness of too many s sounds.

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the mechanic’s wrench the tree’s leaves Moses’ tablets Mrs. Gonzales’s maid

Gloria’s backpack Mr. Jones’ iPod Carlos’s notebook Ned Stanis’s boots

Possessive of Plural Nouns The possessive of plural nouns ending in s is formed by adding only the apostrophe. All other plural nouns take ’s. the Harlands’ trip children’s shoes the teams’ scores

the trees’ leaves men’s sports wear women’s networks

Possessive of Indefinite and Personal Pronouns Indefinite pronouns (everyone, no one, anybody, everybody, someone, somebody, one) require an apostrophe to form the possessive. However, personal possessive pronouns (his, hers, theirs, your/yours, my/mine, our/ours) do not use an apostrophe. Is this someone’s book? I’ll take anyone’s ideas.

Yes, the book is hers. Your ideas are great.

Individual and t Possession To show t possession by two or more organizations, companies, or individuals, only the last word takes ’s or an apostrophe. In cases of individual possession, both nouns and pronouns take ’s or the apostrophe only. t possession:

Lin and Chan’s bicycle (The bicycle is owned by both Lin and Chan.) the vice presidents’ office (The office is used by more than one vice president.) IBM and Xerox’s new venture (The two companies are working together on one venture.)


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Individual possession: Lin’s and Chan’s bicycles (Notice the plural noun after the names—a clue that each person owns a bicycle.) her father-in-law’s and brother’s golf scores Texaco’s and BP’s annual reports

Units of Measure as Possessive Adjectives Units of measure such as day, week, yard, cent, and hour take ’s or an apostrophe when used as possessive adjectives. a moment’s peace a month’s pay a dollar’s worth

ten minutes’ work three weeks’ pay two cents’ worth

Plural Forms of Symbols The apostrophe or ’s is used to form the plural of letters, numbers, signs, symbols, and words referred to as words. All the R’s in this article were printed backward. Mark these items with X’s and those with O’s. Your 3’s look like 8’s. How many and’s can you put in one sentence? The printer smudged all the g’s in my report. We can use +’s and *’s in the chart.

Contractions The apostrophe is also used to indicate letters that have been omitted to form contractions of verbs. Contractions are used in informal writing and conversation, but are generally avoided in formal writing. She will come tomorrow. She’ll come tomorrow. (wi in will omitted)

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I have not heard from him. I’ve not heard from him. (ha in have omitted) Formal writing: Informal writing:

Do not send the second shipment by UPS. Don’t send the second shipment by UPS. (o in not omitted)

Hyphen Hyphens are used to two or more words that are used as a single unit, to continuous numbers, to connect some prefixes and suffixes with their nouns, to divide words at the end of a line, to link two last names, and to avoid confusing or awkward word constructions.

Compound Numbers and Fractions Hyphens are used with compound numbers from twenty-one to ninetynine and with fractions used as adjectives. However, when fractions serve as nouns, no hyphen is used. twenty-one gun salute sixty-five and over

a two-thirds majority a glass three-fifths full (But do not hyphenate three fifths when used as a noun, such as three fifths of the voters.)

Continuous Numbers Hyphens are used to link dates of birth and death, pages of material, scores of games, and other instances in which the relationship between the numbers needs to be shown. Christoper Reeve, “Superman” (1952-2004) Read pages 15-32 in your statistics book. The Bears beat the Rams 21-0. All the children ages 8-12 are eligible for camp.


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Prefixes and Suffixes Prefixes ex, self, and all and the suffix elect always take a hyphen whether they are used as modifiers or as nouns. Hyphens also are used with all prefixes before proper nouns and adjectives. self-esteem ex-director

secretary-elect all-encoming

all-Canadian team pro-French

Compound Adjectives When compound adjectives are used before the noun, they are hyphenated. When they follow the noun, no hyphen is used. If one of the modifiers is an adverb ending in ly, do not use a hyphen in the compound adjective. a decision-making process a well-run program a city-owned business organically grown fruit publicly owned parks

a process for decision making a program that is well run a business that is city owned fruit that is organically grown parks that are publicly owned

Word Division Hyphens are used to divide words at the end of a line as a reminder that the rest of the word is to follow. Words cannot be divided arbitrarily but only between syllables. See the section on Word Division in Chapter 5 for rules on dividing words at the end of a line. We were almost in Niles Township when our car broke down. Sam didn’t really want to continue the trip, but I did.

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Hyphenated Names Hyphens are used to two last names. Karen Norridge-Adams the Henderson-Smythes

Mr. Michael Harrington-Kelly Mr. and Mrs. Burns-Schroeder

To Avoid Confusion Use hyphens to prevent confusion or awkwardness in sentences. re-creation (prevents confusion with recreation) anti-intellectual (avoids awkwardness of antiintellectual) sub-subentry (avoids confusion of subsubentry)

Dash A dash indicates a break in thought or the addition of information within a sentence or at its end. A dash is typed using two hyphens (although most word-processing programs can be set up to automatically insert a dash when you type two hyphens). There is no space before or after the punctuation mark. The woman came running around the corner—I couldn’t see her face—and disappeared down the alley. This building—and every building on the street—will be torn down. Marsha Nagib—you know her, I think—told me we might close early today. A dash can be used to mean namely, that is, or in other words to introduce additional information or an explanation. I thought about taking another route—the one through West Virginia. There’s only one way to win—don’t play the game.


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Parentheses Parentheses enclose material that is an interruption of the text but adds information. The park (in Washington) is always crowded in summer. I know the answer (I think) to the final question. If the material enclosed falls at the end of a sentence, the end mark is placed outside the closing parenthesis. If the material is a complete sentence within itself, the end mark is placed inside the closing parenthesis. We provide a complete list of stores (see our website). We provide a complete list of stores. (See our website.)

Brackets Use brackets to enclose additions to quoted material. These additions, made by editors or writers, usually clarify or comment on the material. “Mark Twain said it [the river] taught him all he ever knew about life.” “Virginia Woolf lived with him [Lytton Strachey] while recovering from her illness.” “There were few Esquimouxs [sic] living in the region we explored.” Brackets are also used to enclose material that falls within material already enclosed by parentheses. The fall sales records are encouraging (see page 33, Monthly Sales [Table 2.1] for a detailed breakdown by product line).

Ellipses Ellipses indicate that material has been omitted from a quotation or quoted material.

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Original:

Condensed:

This book describes the author’s visit to Nepal and renders scenes of the rugged, mountainous countryside that will remain in the reader’s mind forever. This book . . . renders scenes . . . that will remain in the reader’s mind forever.

When words are omitted at the end of a sentence, use an end mark plus the ellipses. Condensed:

This book . . . renders scenes of the rugged, mountainous countryside. . . .

Italics Italics are used to indicate emphasis, to mark foreign and expressions not commonly used, and to highlight titles of publications and names of certain vehicles such as ships, spacecraft, and the like.

Emphasis Occasionally, italics are used to stress certain words or phrases. This usage is more common in dialogue than in formal writing and should be kept to a minimum. “I didn’t want blue paint; I wanted lavender paint!” “Mr. Lloyd, you told the prosecutor that you didn’t meet Mrs. Young until last month. Is that right?” On the basis of the field inspector’s report, I recommend that we shut down offshore drilling platform #45.

Foreign Words and Phrases Foreign words and phrases that are not part of common usage are italicized.


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The motto of the Marine Corps is Semper Fidelis—always faithful. As they say, ende gut, alles gut: all’s well that ends well. However, many foreign words have been in common use long enough that they are no longer italicized. Check the dictionary for the latest usage. Her paintings were very avant-garde. At one time the motto caveat emptor—let the buyer beware—was the rule in business. Her clothes are chic, her decor é. The military junta declared a 7:00 pm curfew.

Titles The titles of plays, books, magazines, newspapers, movies, and other types of periodicals and publications are italicized when they appear in print. If the first word of a title is a, an, or the, it is italicized only if it is part of the actual name. The Wall Street Journal (newspaper) the Los Angeles Times (newspaper) Angels in America (play) The Insider (corporate publication) Editorial Eye (newsletter)

Esquire (magazine) Spider-Man (movie) Redbook (magazine) The Da Vinci Code (book)

Vehicles Use italics for the names of ships, spacecraft, airplanes, and other wellknown vehicles. the battleship Excalibur the spaceship Enterprise the shuttle Columbia the Titanic the President’s jet Air Force One


3 Sentences and Sentence Patterns The English language provides considerable flexibility in sentence construction. Using various sentence patterns produces speech and writing that are lively and interesting. Also, variety in sentence construction contributes to well-organized messages. (See Chapter 6 for more on sentence patterns.) This chapter explains the building blocks of sentences—phrases and clauses, subjects and predicates—and the various ways sentences are constructed.

Sentences, Fragments, and Run-Ons A sentence is a group of words that expresses a complete thought. It begins with a capital letter and closes with an end mark, either a period, a question mark, or an exclamation point. Sentences are classified as declarative (a statement), interrogative (a question), imperative (command or request), or exclamatory (for emphasis). Declarative: Interrogative: Imperative: Exclamatory:

We reached the final level of Doom. How did you get past the Valley of Fire? Click on the dragon. Watch out for the Black Guard. I’m in the Secret Chamber!

Not every group of words is a sentence. A fragment is a phrase or clause that looks like a sentence but does not express a complete thought. Fragment: down by the river where the fish bite if he would just think 67

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By themselves, fragments make little sense and leave important questions unanswered. Who or what is down by the river where the fish bite? What would happen if he would just think? Fragments must be ed with other sentence parts to form a complete thought. Sentence:

We were down by the river where the fish bite. He could save himself so much trouble if he would just think.

Unlike fragments, which haven’t enough parts to make a complete sentence, run-ons have too many parts. They are two or more complete thoughts—at times only vaguely related—strung together without punctuation. Run-On:

We have only three days until the trip starts I don’t have my jacket repaired yet and that will take at least a day or so to do don’t you think?

Run-on sentences can be corrected in a number of ways: by inserting the proper punctuation, by breaking the sentence into two or more smaller sentences, or by rewriting the sentence to eliminate the run-on. Revised:

We have only three days until the trip starts, and I forgot to have my jacket repaired. Do you think the repairs will take more than a day or so? We have only three days to get ready for the trip. I forgot to have my jacket repaired. Do you think the repairs will take more than a day or so?

Phrases and Clauses The various parts of speech are grouped into phrases and clauses, which make up the basic sentence.

Sentences and Sentence Patterns

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Phrases Phrases are groups of related words that do not contain a subject-verb combination or express a complete thought. There are noun, prepositional, participial, verb, and infinitive phrases. Noun: Prepositional: Participial: Verb: Infinitive:

my widescreen TV over the wall playing the fool will be given to think

the tired old man around the block running the program is coming to draw

Clauses Clauses are groups of related words that contain a subject-verb combination. Independent clauses express a complete thought and can stand by themselves as sentences. Subordinate clauses serve as part of a sentence but do not express a complete thought and cannot stand by themselves. They are subordinate to independent clauses. Independent clauses:

Subordinate clauses:

Complete sentences:

the floodplain was completely underwater John got us jobs as stagehands they took the off-road trail by the time June arrived because he works at the theater when they came to the turn By the time June arrived, the floodplain was completely underwater. John got us jobs as stagehands, because he works at the theater. When they came to the turn, they took the off-road trail.

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Subject and Predicate The subject is the person, place, or thing that is the topic of the sentence. The predicate is what is said about the subject. Subject

Predicate

The balloon

floated up through the trees.

New York City

is a major cultural center.

The zoo worker

was attacked by a tiger.

In most cases, as in the preceding examples, the subject of a sentence comes first, followed by the predicate. However, there are instances when the subject is placed after the predicate, omitted from the sentence, or placed inside the verb. Into the valley of death rode the six hundred. (subject follows the predicate) Wash the car by tonight. (subject you is understood) Are your parents coming tomorrow? (subject is placed inside the verb) There are three ships coming into the bay. (There occupies the place of the subject, but three ships is still the subject of the sentence.)

Forms of the Subject The most common forms of the subject are nouns, pronouns, and proper nouns. The stock market is strong right now. Why don’t you pick up some lettuce for tonight? Carol almost flunked algebra this semester. At times, noun phrases and clauses, gerunds and gerund phrases, and infinitive phrases can also function as the subject. Noun phrase: Noun clause:

The girl on the swing is my niece. What they said isn’t true.


Gerund: Gerund phrase: Infinitive phrase:

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Swimming is a major Olympic sport. Playing chess kept him occupied for hours. To see clearly is an artist’s greatest task.

Complete Subject. The noun or pronoun and all its modifiers are known as the complete subject. The ship in the harbor seemed small and frail. What he said in the car surprised us all. The trees, which had been damaged in the storm, were cut down the next day.

Simple and Compound Subjects. The noun or pronoun is known as the simple subject. It is important to identify the subject because it controls the form of the verb used in the sentence. The ship in the harbor seemed small and frail. Daffodils open in early spring. The trees, which had been damaged in the storm, were cut down the next day. The compound subject is composed of two or more nouns, pronouns, or phrases or clauses to express the topic of a sentence. Nouns: Pronouns: Noun clauses: Gerund phrases:

The Democrats and Republicans fought a bitter campaign. She and I used to be best friends. What he wanted and what he got were two different things. Working at home and commuting electronically are more popular now.

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Forms of the Predicate The predicate always contains a verb. An action verb generally will have an object as well as various verb modifiers. A linking verb will have a complement along with its verb modifiers. Thus, the predicate usually is composed of a verb, object or complement, and verb modifiers.

Predicate with Action Verbs. The most common form of predicate is one in which the verb describes some sort of action. The verb is followed by a direct object (DO) and, in some cases, by an indirect object (IO). IO

DO

Indiana Jones sent his partner the secret code. DO

DO

I brought four sandwiches and one pizza. DO

Michael Phelps won six gold medals in the 2004 summer Olympics. IO

DO

She gave him a rose. Note: the object of a preposition is never an indirect object. DO

O OF PREP

She gave a rose to him. Some action verbs can drop their objects and still make sense. The predicate then consists of the verb only. They have been practicing. We were reading. The reporter disappeared. The weather changed.


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Action verbs can also take complements. Nouns, pronouns, prepositional phrases, adjectives, and verb phrases can serve as complements in the predicate. He taught the dog to roll over. (The infinitive phrase to roll over is the complement.) I called him a prince. (The noun prince is the complement.) They made camp on the hill. (The prepositional phrase on the hill is the complement.) She acted her part beautifully. (The adverb beautifully is the complement.) We saw the tornado heading this way. (The participial phrase heading this way is the complement.) She lay down in the tall grass. (The adverb down and the prepositional phrase in the tall grass are the complement and indicate direction and location.)

Predicate with Linking Verbs. Linking verbs that express being, seeming, or becoming need a predicate adjective or verb complement to complete them. The more common of these verbs include seem, become, grow, taste, smell, appear, look, feel, and sound. He seems nervous. (He seems is incomplete. The adjective nervous acts as the predicate adjective.) I feel that you should apologize for your outburst. (The noun clause that you should apologize for your outburst is the verb complement.)

Compound Predicate. At times a sentence will contain more than one verb, object, or complement. These structures are known as compound verbs, compound objects, and compound complements. The rookie hits and fields like Ichiro Suzuki. (Two verbs function as the compound verb.) I gave away my coat and boots. (The two nouns coat and boots serve as the compound direct object of the verb gave.) Mark’s first week abroad was long and lonely. (The two adjectives long and lonely are the compound complement.)

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Sentence Constructions English has four basic sentence constructions: simple, compound, complex, and compound-complex. Each construction uses the same basic elements of sentence structure—parts of speech, phrases, and clauses.

Simple Sentence The simple sentence is an independent clause with no subordinate clauses. It begins with a capital letter and closes with an end mark. Simple sentences can vary considerably in length. I bought four apples at the farmers’ market. I bought four apples, a basket of tomatoes, a bag of green beans, and three squashes at the farmers’ market. The farmers’ market is a classic example of producers selling directly to consumers and avoiding the attempts of agents to control the supply or to manipulate the price.

Compound Sentence The compound sentence contains two or more independent clauses but no subordinate clauses. The two independent clauses usually are ed by a comma followed by a conjunction (and, but, nor, yet). They may also be ed by a semicolon, a semicolon followed by a linking adverb (therefore, however, because, since), or a colon. Conjunction: Semicolon: Linking adverb:

Colon:

I don’t know where he went, and no one has seen him since this afternoon. Harold the First fought in northern Ireland; his campaigns generally were successful. Vivian wanted to stay another week in Ashville; however, her parents refused to send her more money. You must have heard the news: we’re all getting bonuses this year!


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Complex Sentence The complex sentence is made up of an independent clause and one or more subordinate clauses. When a subordinate clause introduces the sentence, it is usually followed by a comma unless it is very short. In the following examples, the subordinate clauses are printed in bold type. The library closes early in summer when the students are out of school. After the clear days of Indian summer, the autumn skies grow heavy and dark. Linda told us on the phone that they had had a flat tire last night and that the car wouldn’t start this morning. When you come in the front door, make sure you push it shut, because the lock doesn’t always catch.

Compound-Complex Sentence The compound-complex sentence is composed of two or more independent clauses and one or more subordinate clauses. In the examples, the subordinate clauses are printed in bold type. John Lennon wrote many ballads, and he recorded them while he was in England. The letter carrier, who is always punctual, didn’t come today; I wonder if she is ill. He should call you as soon as he arrives; but if you don’t hear from him, let me know.

Modifiers in Sentences A modifier is any word or group of words that limits or qualifies the meaning of other parts of the sentence. Be sure that your modifiers are clearly ed to the word or words they qualify. Descriptive phrases or clauses ed to the wrong words are known as dangling modifiers.

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You can correct dangling modifiers by making the doer of the action the subject of the sentence, by adding omitted words, or by changing the phrase to a subordinate clause. Incorrect: Correct: Incorrect: Correct: Incorrect: Correct: Incorrect:

Correct:

Coming over the hill, the blueberries were seen in the valley below. As we came over the hill, we saw the blueberries in the valley below. Referring to your request of April 12, the matter is being reviewed by our board. Our board is reviewing your request of April 12. When she was four years old, her mother died. (Was her mother four years old?) She was four years old when her mother died. Exhausted and bleary-eyed, the report was finished by the team in the morning. (Was the report exhausted and bleary-eyed?) The team, exhausted and bleary-eyed, finished the report in the morning.

4 Capitalization, Abbreviations, and Numbers Rules for capitalization, abbreviations, and numbers can be confusing. Not all grammar books agree on the same style. The guidelines in this book are based on the latest accepted usage for business and personal writing.

Capitalization Capitalize the first word in any sentence, the personal pronoun I, and the first word of a direct quotation if it is a complete statement. Night falls quickly in the mountains. The door was open when I arrived home. He looked at the cake and said, “Diets, like pie crust, are made to be broken.”

Proper Nouns and Adjectives Capitalize all proper nouns and adjectives such as the names of persons, business firms, business products, institutions, government bodies and agencies, and public and private organizations. Personal names: Business firm: Business products:

Lance Armstrong, Barbara Walters Wal-Mart, Mrs. Field’s Cookies Honda Civic, Downy, Dr Pepper

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Institutions: Government bodies and agencies: Public organizations: Private organizations: Proper adjectives:

Adler Planetarium, Stanford University Internal Revenue Service, Civil Rights Commission, Office of Homeland Security Junior Chamber of Commerce, Girl Scouts of America Midwest Authors Guild, JoAnn Kilmer Foundation Canadian beer, American flag, Australian kangaroo

Hyphenated Names and Prefixes Capitalize all hyphenated names and hyphenated proper nouns. Also capitalize all proper nouns and adjectives used with a prefix, but do not capitalize the prefix. Send the bill to Mrs. Simon-Allen. The Minneapolis-St. Paul project has been approved. I am neither anti-British nor pro-French; I happen to enjoy both countries equally well. He will always be a pro-Chicago politician.

Family Relationships Capitalize words describing family relationships only when they substitute for a proper noun or are used with the person’s name. Do not capitalize the words if they are used with a possessive pronoun. I told Aunt Julia that my sister would be late. She described her father to me perfectly. Granny Winters and Grampa McDonough live in the same neighborhood. We got a letter from Aunt Helen and Uncle Bill. Do you know her cousin Lucia?

Capitalization, Abbreviations, and Numbers

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Nationalities and Races Capitalize the names of nationalities. Racial groups may be lowercased or capitalized. The only firm rule is be consistent. If you capitalize one racial group, capitalize the others as well.

Nationalities Australian Chinese Indian Thai

Racial Groups Black or black White or white

Languages and School Subjects Capitalize languages and those school subjects followed by a number. Do not capitalize general school subjects unless the subject is a language.

Languages Arabic English Korean Polish

School Subjects Biology 403 French history literature Social Science 202 conversational Spanish statistics

Religious Names and The names of all religions, denominations, and local groups are capitalized.

Religions Buddhism Christianity Hinduism

Islam Judaism

Shintoism Taoism

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Denominations and Movements Jehovah’s Witnesses Methodism

Mormonism Sufism

Theosophy Zen Buddhism

Local Groups Church of the Redeemer Midwest Baptist Conference

Saint Leonard’s House Temple Shalom

Capitalize the names of deities and revered persons. the Almighty Allah Lamb of God Pan Kali

Child of God Jehovah Holy Ghost Shiva Egun-gun

the Word Logos Mother of God Kwan Yin Astarte

Capitalize the names of sacred works or highly revered works and their individual parts. the Bible the Talmud Genesis Apostles’ Creed the Decalogue

the Koran the Vedas the Beatitudes Epistles Book of Job

the Book of David the Tripitaka the Diamond Sutra Sermon on the Mount Acts of the Apostles

Capitalize religious holidays and relating to the Eucharistic sacrament. Ascension of the Virgin Christmas Easter

High Mass Holy Communion Lent

over Ramadan Yom Kippur

Names of other rites and services are not capitalized in a text. baptism bar (bas) mitzvah confession

confirmation evening prayer matins

seder vesper service worship service


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Academic Degrees and Personal Titles Capitalize academic degrees and personal titles used as part of people’s names or as a substitute for their names. Titles used after a person’s name or by themselves generally are not capitalized. The exception to the rule occurs when the title refers to the highest national, state, or church offices, such as the President of the United States. In such cases, the title may be capitalized. Professor Louise Sasaki Dr. Bernard Stone President Don Roth Director Ellen Tate Vice President Johnson Cardinal Cody Pope Benedict XVI Reverend Alice Milano General George Custer iral Patricia Tracey Queen Elizabeth Count von Moltke

Louise Sasaki, PhD Bernard Stone, MD Don Roth, president Ellen Tate, director the Vice President (of the United States) the Cardinal the Pope the reverend the general the iral the Queen the count

Historic Events, Special Events, and Holidays Capitalize the names of historic events and periods, special events, holidays, and other publicly recognized special days. Battle of Midway Black History Month Columbus Day Elizabethan Age Han Dynasty Hundred Years’ War Labor Day Live AID Africa

Miami Book Fair Mother’s Day National Pickle Week New Year’s Day Nicene Council Presidents’ Day Thanksgiving World War II

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Historical Monuments, Places, and Buildings Capitalize the names of all historical monuments, places, and buildings. Arlington National Cemetery the Chicago Loop the Latin Quarter

the Prudential Building Times Square Washington Monument

Calendar Days, Months, and Seasons Capitalize the names of all days of the week and months of the year. Seasons of the year are lowercase unless they are personified. Tuesday November fall

Wednesday June winter

Friday April summer

But: Have we not seen, Summer, your jeweled nights, your days young and fair?

Documents Capitalize the first word and all other words except articles (a, an, the) and prepositions under five letters (in, to, out) in charters, treaties, declarations, laws, and other official documents. However, when the words charter, act, treaty, and law are used alone, they generally are not capitalized. Articles of Incorporation Declaration of Independence Magna Carta

Treaty of Orleans Uniform Commercial Code Wanger Act

Titles of Publications Capitalize the first word and all other words except articles and prepositions under five letters in the titles of books, chapters, magazines, articles, newspapers, musical compositions, and other publications.


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The Handmaid’s Tale (opera) Harry Potter and the Chamber of Secrets (book) “The Midwest’s Blue-Collar Blues” (article) “Do Your Own Tune-Ups” (chapter) Kansas City Star (newspaper)

Com Points Points of the com are not capitalized when they refer simply to direction or are used as adjectives. They are capitalized when they refer to regions of the country. east north southwest west south northwest the South the East the Southwest the North Central states

eastern western the Northeast

Geographic Names and Regions Capitalize all geographic names and regions of a country, continent, or hemisphere.

Cities, Townships, Countries, States, Continents California India

New York Niles Township

South America Western Hemisphere

Islands, Peninsulas, Straits, Beaches Baja Peninsula Canary Islands

Strait of Magellan Strait of Malacca

Myrtle Beach Padre Island

Nile River Tinker Creek

Victoria Falls Walden Pond

Bodies of Water Aegean Sea Lake Tahoe

Mountains and Mountain Chains the Andes Cascade Mountains

Kilimanjaro Mount Everest

Mount Fuji Pikes Peak

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Parks, Forests, Canyons, Dams Aswan Dam Bright Angel Canyon Three Gorges Dam

Humboldt Redwoods Forest Serengeti National Preserve Yosemite National Park

Scientific The rules for capitalizing scientific , particularly the division of plants and animals, can be complex and bewildering. This section presents some general rules for capitalizing the more common that are likely to be used.

Common Names of Plants and Animals. Usually, lowercase the name of plants and animals, capitalizing only proper nouns and adjectives used with the names. Check a dictionary to be sure of accuracy. black-eyed Susan Cooper’s hawk border collie golden retriever jack-in-the-pulpit mustang Persian cat

rhesus monkey Rhode Island red Rocky Mountain sheep rose of Sharon Thomson’s gazelle thoroughbred white leghorn fowl

Geological . Capitalize the names of eras, periods, epochs, and episodes but not the words era, period, and so on used with the term. Ice Age (reference to Pleistocene glacial epoch) Lower Jurassic period Pliocene epoch Paleozoic era Cambrian period

Astronomical . Capitalize all proper names of asteroids, planets and their satellites, constellations, and other astronomical phenomena. In many cases, earth, sun, and moon are lowercased unless used with other planets in a sentence.


Alpha Centauri Andromeda Galaxy Arcturus Big Dipper Cassiopeia

the Crab Nebula Demos Halley’s Comet the Leonids Mercury

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Milky Way North Star Orion Pleiades Saturn

Descriptive that apply to astronomical or meteorological phenomena are not capitalized. aurora borealis blizzard hurricane the rings of Jupiter

meteor shower sun dogs tornado the moons of Uranus

Medical . Lowercase the names of diseases, syndromes, symptoms, tests, drugs, and the like. Capitalize only proper nouns and adjectives or trade names used with these . aspirin finger-nose test Guillain-Barré syndrome infectious granuloma acetaminophen

Parkinson’s disease poliomyelitis Salk vaccine tetracycline Tylenol

Physical and Chemical . Lowercase laws, theorems, principles, and the like, capitalizing only proper nouns and adjectives used with these . Chemical symbols are also capitalized and set without periods. Boyle’s law C14 or C-14 carbon 14 general theory of relativity H2SO4 Lorenz transformations

Maxwell’s equations Newton’s second law Planck’s constant sulfuric acid U238 or U-238 uranium 238

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Capitals with Numbers Capitalize a noun or abbreviation before a number when it designates a formal part of a written work. Act V, Scene 3 Book IV Chapter 14 or Chap. 14

Paragraph 3 or Para. 3 Section 44 or Sec. 44 Unit 3

Abbreviations The style for abbreviations has gone through a series of changes in the past few decades. The trend today is to drop the periods from most abbreviations used in writing. Within a document, however, periods may be used or omitted if the writer is consistent. For example, if AM appears without periods in one sentence, do not use A.M. in another.

General Guidelines Here are some general guidelines for using abbreviations. 1. For formal and business writing, internal periods are omitted for most abbreviations related to time, academic degrees, metric measures, organizations, institutions, and government agencies. 2. Except for personal names and titles, abbreviations with internal periods (e.g., N.W.) should not have a space after the first period. 3. For abbreviations of personal names and titles, insert a space after the first period. (H. G. Wells, Lt. Col. Brice) 4. When in doubt about how to style abbreviations of personal or company names, always check with the individual or firm to see how they prefer the abbreviation to be written.


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Personal Names and Titles This section presents some general rules for the abbreviation of personal names and titles.

Personal Names. Avoid using abbreviations for given names except when transcribing a signature. Dorothy Brandt not Dor. Brandt Charles Villiard not Chas. Villiard If the signature is written with abbreviations, follow the style of the author. Yours truly, Geo. C. Kelly Sincerely yours, L. K. Geng Some publications and business writers omit the periods following initials. However, for convenience and clarity it is usually good practice to use periods with all initials given with names. Caroline S. Wilson T. J. Warshell

Robert J. Edwards A. Teresa Valdez

If the person is referred to by initials only, no periods are used. FDR (Franklin Delano Roosevelt) LBJ (Lyndon Baines Johnson) HD (Hilda Doolittle)

Titles Before Names. Social titles are always abbreviated whether used with the surname only or the full name. Notice which titles are used with or without periods. If you are in doubt about when to use periods with a social title, consult an up-to-date dictionary.

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Mrs. Gloria Greenberg Ms. Barbara Walnum Mme Cecilia Payne Messrs. Paul Mori and Norman Zuefle

Mr. Valentine Cancilleri M. Tricia (Thomas) Benton Mlle Jane Tild Dr. Evelyn Veach

When a civil or military title is used with the surname alone, it is spelled out. When the full name is used, the title is abbreviated. Senator Obama Alderperson Abuelos Representative Rush

Sen. Barack Obama Ald. Yvonne Abuelos Rep. Carlton J. Rush

The military now uses all capitals and no periods to abbreviate titles. However, the conventional spelling of military titles is still used in most forms of civilian writing. Notice that there is a space after the first period in an abbreviated title. Lieutenant Colonel Claire Staff Sergeant Oltman

LT COL Ruth Claire or Lt. Col. Ruth Claire SSG Frank Oltman or S. Sgt. Frank Oltman

The titles Reverend and Honorable are spelled out if they are preceded by the. They may also be used with social titles. Reverend is never used with the surname alone, but the title may be abbreviated when used with the person’s full name. the Reverend Betty J. Dell the Right Reverend Monsignor Carl L. Bernard the Honorable Wilson O. Justman

Rev. Betty J. Dell Rt. Rev. Msr. Carl L. Bernard Hon. Wilson O. Justman

Titles After Names. Titles, degrees, affiliations, or the designation Jr. (junior), Sr. (senior), or II, III (or 2d, 3d) following a person’s name are considered part of that name. While the abbreviations Jr. and Sr. are set


89

off from the name by commas, the designations II, III, 2d, or 3d are not set off by commas. These abbreviations are used only with the full name, never just the surname (Mr. Gregory Young, Jr., not Mr. Young, Jr.). Njoki Salumbe, PhD Daniel Cronon III, MA

Richard Butzen, LLD Whitney Rune, Sr.

The abbreviation Esq. (esquire) refers to someone who is a lawyer and is never used when another title is given, whether before or after the name. Sue Allen, Esq. Carl Hanson, Esq.

not not

Ms. Sue Allen, Esq. Carl Hanson, Esq, PhD

Social titles are also dropped if another title is used following the name. Harriet Long, MFA

not

Miss Harriet Long, MFA

Names with Saint. When Saint precedes the person’s name, it is often abbreviated St., although many prefer to spell the word out. St. Catherine de Sienna or Saint Catherine de Sienna Saint is generally omitted before the names of apostles, evangelists, and church founders. Matthew Paul

John John the Baptist

Luke Augustine

Mark Jerome

When Saint is used as part of a personal name, follow the style preferred by the individual. Ruth St. Denis Adele St. Claire Hutchins Alfred George Saint-Augustine

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Company Names The following abbreviations are commonly used as part of firm names. & (and) Assoc. (association, associates, associated) Bro., Bros. (brothers) Co. (company) Corp. (corporation)

Inc. (incorporated) Ltd. (limited) Mfg. (manufacturing) RR, Ry (railroad)

Abbreviations of company names may or may not use periods. Make sure you determine how the company itself prefers to spell its name. Some of the more common abbreviations include the following: IBM Ford Motor Co. Warner Bros. MCI

Gor-Tex, Inc. ATT AOL Canada NewsWire Ltd.

Agencies and Organizations The names of government agencies, network broadcasting companies, associations, fraternal and service organizations, unions, and other groups are usually abbreviated without periods. However, some publications such as The New York Times still print them with periods. Whichever style you use, be sure you are consistent.

Unions AFL-CIO (American Federation of Labor—Congress of Industrial Organizations) UMW (United Mine Workers) UAW (United Auto Workers)

Government Agencies HHS (Department of Health and Human Services) DOT (Department of Transportation) CIA (Central Intelligence Agency)


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Social Organizations BSA (Boy Scouts of America) YWCA (Young Women’s Christian Association) DAR (Daughters of the American Revolution) VFW (Veterans of Foreign Wars)

Professional Organizations PEN (Poets, Editors, and Novelists) AMA (American Medical Association)

Geographic In some cases geographic may be abbreviated in more than one way. As always, the key is to be consistent.

Address and State Abbreviations. Address abbreviations may be used with or without periods and may be set in all capitals or in initial capitals only. The U.S. Postal Service recommends using all capitals without periods for address abbreviations. Following is a list of the most common abbreviations used in addresses. Avenue

AVE, Ave.

Point

PT, Pt.

Expressway

EXPY, Expy.

Ridge

RDG, Rdg.

Hospital

HOSP, Hosp.

River

RV, Rv.

Heights

HTS, Hts.

Road

RD, Rd.

Institute

INST, Inst.

Rural

R, R.

Junction

JCT, Jct.

Shore

SH, Sh.

Lake

LK, Lk.

Square

SQ, Sq.

Lakes

LKS, Lks.

Station

STA, Sta.

Lane

LN, Ln.

Terrace

TER, Ter.

Meadows

MDWS, Mdws.

Turnpike

TPKE, Tpke.

Mountains

MT, Mt.

Union

UN, Un.

Palms

PLMS, Plms.

View

VW, Vw.

Park

PK, Pk.

Village

VLG, Vlg.

Parkway

PKY, Pky.

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Points of the com following a street name are used without periods. If they precede the name, periods are used. 147 Eastwood NW 6 N. Michigan

1737 Fifth Street SE 2320 E. Grand

Use the postal zip code abbreviations for states, territories, and the Canadian provinces. The abbreviations are capitalized and contain no punctuation. STATE ABBREVIATIONS Alabama

AL

Nebraska

NE

Alaska

AK

Nevada

NV

Arizona

AZ

New Hampshire

NH

Arkansas

AR

New Jersey

NJ

California

CA

New Mexico

NM

Colorado

CO

New York

NY

Connecticut

CT

North Carolina

NC

Delaware

DE

North Dakota

ND

Florida

FL

Ohio

OH

Georgia

GA

Oklahoma

OK

Hawaii

HI

Oregon

OR

Idaho

ID

Pennsylvania

PA

Illinois

IL

Rhode Island

RI

Indiana

IN

South Carolina

SC

Iowa

IA

South Dakota

SD

Kansas

KS

Tennessee

TN

Kentucky

KY

Texas

TX

Louisiana

LA

Utah

UT

Maine

ME

Vermont

VT

Maryland

MD

Virginia

VA

Massachusetts

MA

Washington

WA

Michigan

MI

West Virginia

WV

Minnesota

MN

Wisconsin

WI

Mississippi

MS

Wyoming

WY

Missouri

MO

District of Columbia

DC

Montana

MT


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FOREIGN ABBREVIATIONS Puerto Rico

PR

Guam

GU

Alberta

AB

Virgin Islands

VI

Manitoba

MB

British Columbia

BC

Newfoundland

NF

New Brunswick

NB

Nova Scotia

NS

Northwest Territories

NT

Prince Edward Island

PE

Ontario

ON

Saskatchewan

SK

Quebec

PQ

Labrador

LB

Yukon Territory

YT

Names of Countries. The names of countries should be spelled out whenever possible. When abbreviated, however, periods should be used after each part of the name. There is generally no space after the first period. England

Engl.

Fr.

Ger.

Italy

It.

Russia

Rus.

Spain

Sp.

Sweden

Swe.

United Kingdom

U.K. or G.B. (Great Britain)

United States

U.S.

For the correct abbreviations for other countries, consult a good dictionary or world atlas.

Place Names. Prefixes such as Fort, Mount, Point, and the like used with geographic names should not be abbreviated unless space must be saved in the text. Fort Wayne

Ft. Wayne

Mount Everest

Mt. Everest

Point Townsend

Pt. Townsend

South Orange

S. Orange

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Many grammarians make an exception for names beginning with Saint and abbreviate the prefix in all cases. However, the prefixes San and Santa are not abbreviated. San Cristobal Santa Barbara

St. Lawrence Seaway St. Louis

Points of the Com. The following symbols are used to abbreviate points of the com. N, S, E, W NE, SE, NW, SW S by SE N by NW Latitude and longitude are never abbreviated when used alone or in nontechnical text. In technical notation, the are abbreviated without periods and the com symbols inserted following the degrees of latitude and longitude. the equatorial latitudes longitude 22° west lat 42°57⬘3⬙ N long 90°27⬘5⬙ W

Time Time designations may be abbreviated in more than one way. to be consistent.

Time of Day. Abbreviations that indicate time of day or night may be set in all capitals or lowercase (or as small capitals). AM, am, AM M, M PM, pm, PM

(ante meridiem) (meridian) (post meridiem)

before noon noon after noon


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Days of the Week, Months of the Year. The names of the days of the week can be abbreviated in the following ways: Monday

Mon. or M

Tuesday

Tues. or Tu

Wednesday

Wed. or W

Thursday

Thurs. or Th

Friday

Fri. or F

Saturday

Sat. or Sa

Sunday

Sun. or Su

Months of the year are abbreviated as follows: January

Jan. or Jan or Ja

February

Feb. or Feb or F

March

Mar. or Mar or Mr

April

Apr. or Apr or Ap

May

May or My

June

June or Jun or Je

July

July or Jul or Jl

August

Aug. or Aug or Ag

September

Sept. or Sept or S

October

Oct. or Oct or O

November

Nov. or Nov or N

December

Dec. or Dec or D

Years. Accepted abbreviations mark the years before and after the birth of Christ. The abbreviation AD (anno Domini—means in the year of the Lord) precedes the year. William the Conqueror landed on British shores in AD 1066. BC (before Christ) follows the year. Alexander the Great died in the summer of 323 BC.

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Scholarly Abbreviations The rules for use of abbreviations in scholarship are widely agreed upon and include the following: 1. Abbreviations should be kept out of the body of the text as much as possible, except in technical matters. 2. Abbreviations such as e.g., i.e., and etc. should be used primarily in parenthetical material. 3. Scholarly abbreviations such as ibid., cf., s.v., and op. cit. should be used only in footnotes, bibliographical material, and general notes to the text. Following is a partial list of some of the more familiar scholarly abbreviations. For a complete list, consult a dictionary, scholarly handbook, or more detailed grammar text. anon.

anonymous

biog.

biography

cf.

confer, compare

cont.

continued

def.

definition, definite

div.

division

e.g.

exempli gratia, for example

esp.

especially

hdqrs.

headquarters

i.e.

id est, that is

lit.

literally

mgr.

manager

ms.

manuscript

n.a.

not applicable, not available

pp.

pages

rev.

review, revised, revision

subj.

subject

trans.

translation, translated

vol.

volume

yr.

your, year


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Measures Abbreviations for units of measure are the same whether the unit is singular or plural.

English Measure. The abbreviations for length, area, and volume are followed by periods in nonscientific writing. The abbreviations are as follows: Length

Area

in.

sq. in.

inch

Volume square inch

cu. in.

cubic inch cubic foot

ft.

foot, feet

sq. ft.

square foot

cu. ft.

yd.

yard

sq. yd.

square yard

cu. yd. cubic yard

rd.

rod

sq. rd.

square rod

mi.

mile

sq. mi.

square mile

a.

acre

Abbreviations for weight and capacity reflect the complicated English system of measures. There are three systems in use: avoirdupois, the common system; troy, used by jewelers; and apothecaries’ measure. Although the metric system is being adopted in the United States, these other systems are still in use. The abbreviations are as follows: Weight

Dry Measure

Liquid Measure

gr.

pt.

pint

min.

grain

minim

s.

scruple

qt.

quart

fl. dr.

fluid dram

dr.

dram

pk.

peck

fl. oz.

fluid ounce

dwt.

pennyweight

bu.

bushel

gi.

gill

oz.

ounce

c.

cup

pt.

pint

lb.

pound

tsp.

teaspoon

qt.

quart

cwt.

hundredweight

tbl.

tablespoon

gal.

gallon

tn.

ton

bbl.

barrel

English abbreviations for the standard units of time are as follows: sec.

second

h., hr.

hour

min.

minute

d.

day

mo.

month

yr.

year

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Metric System. The metric system, long used in scientific publications, is gradually becoming the national system of weights and measures. The basic units of measure are the liter, gram, and meter. The following abbreviations are used with metric measurements: Length

Area

mm

sq. mm

millimeter

Volume square

mm3

millimeter cm

centimeter

sq. cm

square

dm

decimeter

sq. dm

square

cc

centimeter

meter

sq. m

square

cubic centimeter

dm3

decimeter m

cubic millimeter

cubic decimeter

m3

cubic meter

meter dam

dekameter

sq. dam

square

ca

centare

sq. ca

square

ha

hectare

sq. ha

square

km

kilometer

sq. km

square

dekameter centare hectare kilometer

Capacity

Weight

ml

milliliter

mg

milligram

cl

centiliter

cg

centigram

dl

deciliter

dg

decagram

l

liter

g

gram

dal

dekaliter

dag

dekagram

hl

hectoliter

hg

hectogram

kl

kiloliter

kg

kilogram

Science and Technology The International System of Units (SI) is generally used by scientists around the world to label measurements. SI is roughly equivalent to the


99

metric system. In some cases, however, the method of forming abbreviations differs among the various disciplines of science. For a full listing of scientific abbreviations, consult a technical handbook or scientific style book. Following are the seven fundamental SI units, termed base units, that serve as the foundation in science. Term

Unit

Abbreviation

length

meter

m

mass

kilogram

kg

time

second

s

electric current

ampere

A

thermodynamic temperature

kelvin

K

amount of substance

mole

mol

luminous intensity

candela

cd

The abbreviations used by various branches of science may or may not be related to the International System. Following is a partial list of the more commonly used abbreviations. Notice that they are set without periods. AC

alternating current

AM

amplitude modulation

AU

astronomic unit

BP

boiling point

cal

calorie

candle power

S

cycles per second

DC

direct current

FM

frequency modulation

HP

horsepower

kw

kilowatt

MPG

miles per gallon

pH

acidity of alkalinity

RPM

revolutions per minute

std

standard

temp

temperature

UT, UTC

universal time

Commercial Abbreviations Abbreviations used in business and commerce follow a varied style. The most commonly used abbreviations and their accepted styles are given here.

100


acct.

agt.

agent

a/v

ad valorem

bal.

balance

bbl.

barrel

bdl.

bundle

bu.

bushel

c.l.

carload

COD

cash on delivery

cr.

credit, creditor

cwt.

hundredweight

doz.

dozen

dr.

debit, debitor

ea.

each

f.o.b., FOB

free on board

gro.

gross

Numbers As in the case with capitalization and abbreviations, the rules for handling numbers in text are complex and varied. In this book, we provide guidelines that are generally agreed upon by many experts.

Arabic Numbers and Roman Numerals Most of the figures used today are expressed in Arabic numbers. However, Roman numerals are still used in names, documents, books, dates, and so on. Following is a list of Arabic numbers and their equivalents in Roman numerals. Arabic

Roman

Arabic

Roman

Arabic

Roman

1

I

16

XVI

90

XC

2

II

17

XVII

100

C

3

III

18

XVIII

200

CC

4

IV

19

XIX

300

CCC

5

V

20

XX

400

CD

6

VI

21

XXI

500

D

7

VII

22

XXII

600

DC

8

VIII

23

XXIII

700

DCC

9

IX

24

XXIV

800

DCCC

10

X

25

XXV

900

CM

11

XI

26

XXVI

1,000

M

12

XII

27

XXVII

2,000

MM

13

XIII

28

XXVIII

3,000

14

XIV

29

XXIX

4,000

15

XV

30

XXX

5,000

MMM – MV – V


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Figures or Words Whether numbers should be spelled out or written in figures depends on several factors. Among them are the size of the number, what it stands for, and what kind of text it appears in—business, personal, scientific, or scholarly. In general, use the “rule of ten” in determining whether to spell out a number or express it in figures. Under the rule of ten, spell out numbers ten and under (two, five, seven) and any number that is divisible by ten (twenty, sixty, eighty). All other numbers over ten are written in figures. Governors from six states urged age of the water-rights bill. I ordered three dozen boxes of mint candies. Did you know this book has 1,345 pages? She turned 39 last year but doesn’t look over 25. Our flight will arrive in Hong Kong in 12 hours. We now have a thirty-year mortgage to pay off.

Round Numbers. Numbers used as approximations in place of specific figures are often spelled out, even when expressed as hundreds of thousands. The march drew an estimated thirty-one thousand people. About three to four hundred thousand people were left homeless by the floods. Some form of sun worship has existed in human culture for nearly twelve thousand years. Very large numbers are usually expressed in figures followed by million, billion, trillion, and so on. It would cost $3.5 billion to send a piloted probe to Jupiter. The gross national product is nearly $257 trillion. The greater metropolitan Chicago area contains more than 7.2 million people.

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Ordinal Numbers. The same rule of ten holds for ordinal numbers (first, second, third) as well. Luciano ranked fifth in a class of 356 students. My two horses came in first and ninth in the afternoon race. The 25th article in the bylaws hasn’t been revised. Bjorn was given the 232d and 233d numbers out of 655. Notice that the form for second and third is d and not nd or rd.

Consistency. The exception to the rule of ten occurs when numbers under and over ten are used in a series or to refer to the same item in a sentence or paragraph. For the sake of consistency, numbers under ten are frequently expressed in figures. Joan’s family has 5 children, 11 cats, 3 turtles, 15 gerbils, and 2 canaries. In ten years, the population has grown from about 8,000 to 154,567. (Ten is spelled out because it is not related to the population figures but stands by itself. Compare that sentence to In the past 10 to 15 years, the population has grown from about 8,000 to 154,567. In this case, the figure 10 is used because it is related to the same category—years—as the number 15.) We climbed the 102-story building all the way to the top, but four of us had trouble making the last 2 or 3 stories. (The figures 2 and 3 refer to the same item—the number of stories. Four, however, refers to a separate category, the number of people, and is therefore spelled out.)

Numbers Together. In some instances, numbers are used next to each other for more than one item in a sentence. Generally, to avoid confusion, the smaller of the two figures will be expressed in words. We developed twenty-five 35 mm slides yesterday. The stock cars will go 14 two-mile laps.


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I’d like 250 thirty-seven-cent stamps. He bought twelve 65-cent labels. First Word in Sentence. Spell out numbers that begin a sentence, regardless of any inconsistency this may create in the rest of the sentence or paragraph. As a general rule, if the sentence contains more than one figure, or if the figure is large, try to rephrase the sentence so that the number does not come first. Twenty-seven people attended the banquet. Fifteen cars piled up on the freeway, and 37 cars blocked the exit ramp. Avoid: Better:

Avoid: Better:

Twenty out of every 100 people interviewed preferred daytime baseball games. Daytime baseball games were preferred by 20 out of every 100 people interviewed. or We found that 20 out of every 100 people interviewed preferred daytime baseball games. Nineteen twenty-seven marked the first solo transatlantic flight in aviation history. The year 1927 marked the first solo transatlantic flight in aviation history.

Ages Express exact ages in figures. Approximate ages can be expressed in words or figures, but be sure to use the same style throughout. Theodore Roosevelt was elected Vice President when he was only 42. Andrea is 7 and Van is 14. The baby is 2 years and 6 months old. She was about sixty when she first traveled to Africa. My father is nearly ninety.

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Names Roman numerals are used to distinguish among of the same family who have identical names. No comma is used between the name and Roman numerals. John Ellis III

Bror von Blixen IV

Roman numerals are also used to differentiate sovereigns, emperors, and popes with the same name. Modern usage, however, permits Arabic numerals in some cases. John XXIII or John 23d Elizabeth II Richard III Vehicles such as ships, spacecraft, cars, and airplanes may also be given Roman numerals to distinguish them from previous models with the same name. Although earlier spacecraft in the NASA program carried Roman numerals, current practice is to use Arabic numbers. America IV Mercury II Bell X-15

Bluebird III Apollo 12 Saturn 2

Governmental Designations Unlike with the “rule of ten,” whether numbers are spelled out in governmental designations often depends on whether they are less than one hundred.

Governments. Ordinal numbers are used to designate particular dynasties, governments, and governing bodies in a succession. The numbers are spelled out if they are less than one hundred and precede the noun. In most cases, they are capitalized.


The 102d Congress First Continental Congress Eighty-sixth Congress

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Third Reich Twelfth Dynasty Fourth Republic

Political Divisions. Numbers one hundred or less indicating political divisions should be spelled out in ordinal form and capitalized. Forty-second Ward 123d Congressional District

Thirty-fifth Precinct Circuit Court of Appeals for the Sixth Court

Military Units. Spell out in ordinal form numbers one hundred or less that indicate military subdivision. The 101st Airborne 156th Fighter Wing Second Battalion

Eighty-sixth Regiment Seventh Fleet 110th Artillery

Organizations Here are guidelines for using numbers in the names of organizations.

Unions and Lodges. Use Arabic numbers to express figures designating local branches of labor unions and of fraternal lodges. Masonic Lodge No. 335 Flight Attendants Union Local No. 127 American Legion Post No. 34

Churches. Spell out ordinal numbers used with religious organizations or houses of worship. First United Methodist Church Seventh-day Adventists Twenty-second Church of Christ, Scientist Second Baptist Church

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Corporations and Civic Events. Numbers used in the names of companies or civic events may be spelled out or expressed in Arabic or Roman numerals. You will need to follow the particular organization’s style. Fifth Third Bank 3rd Annual Sport Jamboree

1st Federal Savings & Loan XXIV Olympics

Addresses and Thoroughfares House numbers should be expressed in figures, except for the number one. Numbered streets one through ten are spelled out. One East Superior 1274 23d Street

354 Crain Street 32 Second Avenue

When the address is part of a building’s name, the number is usually spelled out. One Magnificent Mile Thirty-three Prudential Plaza Use figures for all state and federal highways. U.S. Route 66 (U.S. 66) Interstate 294 (I-294) Arizona 103 County Line 24

Time of Day When time is expressed in even, half, or quarter hours, the numbers are generally spelled out. The movie starts at a quarter past four. I didn’t get home until twelve o’clock last night. The meeting is set for two o’clock this Thursday.


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Figures are used when the exact time is given or in designations of time with AM or PM. Never use o’clock in either of these cases. The train pulled into Lisbon at 12:33 in the morning. The full report should be on the 6:30 news. Precisely at 5:00, I saw him leave his apartment. We’ll meet here again at 5:15 PM tomorrow. He called at 12:20 AM to say he had locked himself out of his house. In the 24-hour time system, figures are always used. There is no punctuation between the hour and minutes. Our ship docks at 0615 on Wednesday. Registration hours are from 0900 to 1130 and 1300 to 1530 every day except Sunday.

Dates This section presents guidelines for the use of numbers in dates.

Day and Month. When writing dates, you can use either day/month/year or month/day/year. On 7 August 1975, we left for Egypt. I sent the letter on April 14, 1983, but I never received a reply. Notice that when the month/day/year form is used, the year is set off by commas before and after it. When the day and month are used alone, references to another date in the same month are spelled out. The order was dated 6 July. We sent your package out on the seventh. You may use either words or figures for the day when it occurs alone or when the month is part of a prepositional phrase in a sentence; just be consistent.

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Paychecks are issued on the 5th of each month. Paychecks are issued on the fifth of each month. On the 12th of April, I signed the contract. On the twelfth of April, I signed the contract.

Month and Year. When dates are identified only by month and year, no internal punctuation is necessary. She entered school in September 1979 when she turned 21.

The Year Alone or Abbreviated. Unless they begin a sentence, years are expressed in numbers no matter how large or small they may be. No commas are used in the figures. The Egyptian Nile Valley was heavily populated by 3500 BC. Early records indicate the settlement was occupied from 34 BC to AD 67. Abbreviations of years drop the first two figures and substitute an apostrophe. the class of ’69 the spirit of ’76 They were married in ’41.

Centuries and Decades. References to particular centuries and decades are spelled out in lowercase letters (as long as there is no confusion about what century is being referenced). We are at the beginning of the twenty-first century. Social upheaval during the sixties gave way to political conservatism in the eighties. If decades are identified by century, be sure to use the same style throughout.


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Incorrect: The 1880s and ’90s were a time of colonial expansion. Correct: The 1880s and 1890s were a time of colonial expansion. Notice that there is no apostrophe before the final s after the year.

Eras. Use figures to express dates and words to express centuries whether the era designation comes before or after the date involved. The most frequently used era designations are as follows (notice no periods are used): BC

before Christ (twelfth century BC)

AD

(anno Domini) in the year of the Lord (AD 1940)

AH

(anno Hegirae) in the year of (Muhammad’s) Hegira (AH 736)

AH

(anno Hebraico) in the Hebrew year (AH 1426)

BCE before the common era (2713 BCE) BP

before the present (5892 BP)

The designations AD and AH precede the figures, while the other designations follow them. However, both AD and AH follow centuries expressed in words. 378 BC 13400 BP fourth century BC

AD 1945 AH 677 fifteenth century AD

Money Use figures to express sums of money whether foreign or U.S. currency. However, spell out small sums of money when the figure stands alone or serves as an adjective. The car cost $2,560. I changed $4 for £6. I when movies cost twenty-five cents. They charge a ten-dollar fee.

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If an abbreviation rather than a symbol is used for foreign currency, leave a space between the abbreviation and the figure. When two currencies share the same symbol (for example, the $ symbol in Canadian and U.S. money), use a prefix or suffix to distinguish between the two. His hotel bill totaled $127.50 Canadian ($87.50 U.S.) for a three-day stay.

Fractional and Large Amounts. Fractional amounts over one dollar are expressed in figures. Very large amounts may be expressed in figures and units of million, billion, or trillion. I bought this book for $12.00 and then saw the same item on sale for $3.50. The clerk added up the charges of $66.21, $43.90, and $23.10. A painting valued at $3.2 million was stolen from the gallery. Notice that when whole numbers and fractional amounts are used together, ciphers are used after the whole number ($12.00, $3.50).

Percentages In general, percentages are expressed in figures followed by the word percent. In scientific and statistical material, the symbol % is used. Glenn’s NOW earns 7 percent interest. There is a 50 percent chance of snow tomorrow. Only 25% of the blood samples tested yielded positive results. Power outages rose by 15% during the summer months.

Fractions and Decimals Mixed fractions and decimals are expressed in figures. For clarity, decimal fractions of less than 1.00 may be preceded by a zero.


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241⁄2 feet by 341⁄4 feet up to 2.25 centimeters a ration of 0.56 (or .56) the I rose 1.5 percent If several decimal fractions are used in a sentence or paragraph, make sure they have the same number of places to the right of the decimal point. Incorrect: Correct:

The variable rates for January were .75 percent, .4 percent, and .96 percent. The variable rates for January were .75 percent, .40 percent, and .96 percent.

Simple fractions are expressed in words. If the fraction is used as an adjective, it is hyphenated. If it serves as a noun, it is two words. one-fifth share of the market two-thirds majority one tenth of their income one quarter of the workers

Measures In scientific and many business texts, physical quantities such as distances, lengths, areas, volumes, pressures, weights, and the like are expressed in figures whether they are whole numbers or fractions. 125 miles 450 volts .32 centimeter 98.6° Fahrenheit

87 meters 4 pounds 10 ounces 10° of arc 60 acres

In ordinary text matter, fractions may be written out. However, where fractions and whole numbers appear together, use figures to express both numbers.

112


The stadium is about three quarters of a mile from the highway. Give me a sheet of paper 81⁄2 by 11 inches. She ordered another box of 31⁄2-by-51⁄2-inch cards. If abbreviations or symbols are used for the unit of measure, the quantity should be expressed in figures. 33⁄4 mi. 25 MPH 5⬙ by 7⬙

6V 32 g 10%-15%

35 mm film 30 cc 36°30⬘ N

Temperature Temperature is expressed in figures with the degree sign plus the scale being used. 15° F (Fahrenheit) ⫺20° C (Celsius or centigrade) 12° K (Kelvin)

Parts of a Book Generally, major book divisions are expressed in Roman numerals and minor divisions in Arabic figures. However, follow the style used in each book. The material in Part I, Chapters 6 through 8 covers how to refinance your house. Plates, figures, tables, pages, and so on are also set in Arabic figures. The only general exception to this rule occurs in the preliminary or introductory pages of a book, which are usually set in Roman numerals. Be sure to read pages i-ix before starting Chapter 1. Plate 7 in Chapter 23 provides an excellent illustration of a genetic sequence.


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I don’t think figure 3.1 is accurate. He has the final numbers for tables 2-4.

Inclusive Numbers Use the following guidelines for inclusive numbers. (The examples are page numbers, which do not require commas.) 1. For numbers less than 100, use all digits. 4-23

86-92

2. For 100 or multiples of 100, use all digits. 500-563 3. For 101 through 109 (and multiples of 100), use only the changed digits. 101-4

503-6

1006-9

4. For 110 through 199 (and multiples of 100), use two digits or more as needed. 112-24

467-68

1389-91

14285-389

Continued numbers other than pages are written in the following style: the winter of 1980-81, but the winter of 2000-2001 (when the century changes, use all four digits) the years 1234-1345 fiscal year 1984-85 AD 712-14 243-221 BC (All digits are used with BC years.) When an inclusive date is used in a title, all digits are usually repeated. Brian Gregory’s Journals: 1745-1789 World War II: 1939-1945


5 Spelling and Word Division To many writers, the English language seems riddled with exceptions to spelling rules. Yet most words conform to specific guidelines, and even the exceptions can be categorized for easy reference. The guidelines in this section explain how to spell most regular and many troublesome words. Appendix D provides a list of frequently misspelled words. that the best guide to correct spelling is an up-to-date dictionary.

Spelling Guidelines This section presents information specifically about dealing with prefixes, suffixes, and plurals. It also covers the rules for use of i and e combinations.

Prefixes A prefix added at the beginning of a word changes its meaning. However, the prefix does not change the spelling of that word. Most prefixes are added without using a hyphen. mis ⫹ step ⫽ misstep im ⫹ memorial ⫽ immemorial un ⫹ burden ⫽ unburden over ⫹ enthusiastic ⫽ overenthusiastic pre ⫹ formed ⫽ preformed in ⫹ tolerable ⫽ intolerable non ⫹ food ⫽ nonfood re ⫹ draw ⫽ redraw

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116


Exceptions: the prefixes ex, self, and all are always used with a hyphen when they are ed to nouns. ex ⫹ prizefighter ⫽ ex-prizefighter self ⫹ awareness ⫽ self-awareness all ⫹ inclusive ⫽ all-inclusive A hyphen is used when the prefix is ed to a proper noun or adjective. non ⫹ English ⫽ non-English pro ⫹ American ⫽ pro-American A hyphen is used when the resulting word might be confused with a similar word of different meaning or when the word might be confusing to the eye. re ⫹ creation ⫽ re-creation (not recreation) re ⫹ emphasize ⫽ re-emphasize sub ⫹ subheading ⫽ sub-subheading Prefixes let us see how many words and English has borrowed from Greek, Latin, and French. Following is a list of the common prefixes used in English along with their meanings. Old English Prefix

Meaning

Example

a

in, on, of, up, to

arise, awake

be

around, about, away

behead, bedevil

for, fore

away, off, from

forsake, forewarn

mis

badly, poorly, not

misspell, mistake

over

above, excessively

overextend, oversee

un

not, reverse of

untidy, unnatural

Spelling and Word Division

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Latin/ Latin-French Prefix

Meaning

Example

ab, a, abs

from, off, away

absent, abscond

ante

before

antechamber, anteroom

bi

two

biweekly, bisect

circum

around

circumspect

col, com, con,

with, together

collide, companion,

co, cor

congregate, coexist, correlate

contra, contro de

against

contradict, controversial

away, from,

decline, depart

off, down dif, dis

away, off, opposing

disagree, differ

e, ef, ex

away, from, out

efface, exit

im, in

in, into, within

immerse, include

il, im, in, ir

not

illegal, immoral,

inter

among, between

intercept, interstate

intro, intra

inward, within

introduce, intrastate

non

not

nonclinical, nonessential

inescapable, irreverent

post

after, following

postscript, postoperative

pre

before

preceding, prevent

pro

forward, in place of,

proceed, pronoun,

favoring

pro-Canadian

back, backward,

recede, recur, reduce

re

again retro

back, backward

retroactive, retrojets

semi

half

semicircle, semimonthly

sub, suf, sum,

under, beneath

suburb, suffuse,

sup, sus

summon, , suspicion

super

over, above, extra

supervise, superfluous

trans

across, beyond

transport, transnational

ultra

beyond, excessively

ultraviolet, ultramodern

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Greek Prefix

Meaning

Example

a

lacking, without

amoral, atheist

anti

against, opposing

antismoking, antithesis

apo

from, away

apology

cata

down, away, thoroughly

cataclysm, catacomb

dia

through, across, apart

diameter, dialogue

epi

at, on, over, among,

epidemic, epigraph

beside eu

good, pleasant

euphoria, eulogy

hemi

half

hemisphere

hyper

excessive, over

hyperactive, hypertension

hypo

under, beneath

hypodermic, hypotension

para

beside, beyond

parallel, paradox

peri

around

perimeter, peripheral

pro

before

prognosis, progress

syl, sym,

together, with

syllable, sympathy,

syn, sys

synthesis, systematic

Suffixes A suffix is added to the end of the word. In many cases, the spelling of the word does not change. sly ⫹ ly ⫽ slyly awkward ⫹ ness ⫽ awkwardness work ⫹ able ⫽ workable The suffix elect, however, is always used with a hyphen. secretary ⫹ elect ⫽ secretary-elect president ⫹ elect ⫽ president-elect There are several instances in which the spelling of the root word does change when a suffix is added. The following guidelines categorize these changes.


119

Final y as a Long e Sound. If the final y of a word represents a long e sound, then the final y changes to i before adding the suffix ness or ly. merry ⫹ ly ⫽ merrily dizzy ⫹ ness ⫽ dizziness

Final y Preceded by a Consonant. With words that end in y and are preceded by a consonant, change the y to i before any suffix not beginning with i. sunny ⫹ er ⫽ sunnier happy ⫹ ly ⫽ happily (but hurry ⫹ ing ⫽ hurrying)

Final e Before a Suffix Beginning with a Vowel. The final e is dropped before a suffix that begins with a vowel. dare ⫹ ing ⫽ daring sale ⫹ able ⫽ salable The only exception to this rule is when the final e must be retained to maintain a soft c or g sound in the word. notice ⫹ able ⫽ noticeable courage ⫹ ous ⫽ courageous

Final e Before a Suffix Beginning with a Consonant. Keep the final e when adding a suffix that begins with a consonant. use ⫹ ful ⫽ useful care ⫹ less ⫽ careless There are a few exceptions to this rule: true ⫹ ly ⫽ truly (but sincere ⫹ ly ⫽ sincerely) argue ⫹ ment ⫽ argument

Final e with the Suffix ment. When the final e in a word is preceded by two consonants, drop the final e and add the suffix.

120


acknowledge ⫹ ment ⫽ acknowledgment judge ⫹ ment ⫽ judgment When the final e in a word is preceded by a vowel and a consonant, keep the final e and add the suffix. manage ⫹ ment ⫽ management

Double Final Consonant Before a Suffix Beginning with a Vowel. The final consonant of a word is doubled when (1) the word has only one syllable, (2) the accent falls on the last syllable of the word (prefer), or (3) the word ends in a single consonant preceded by a single vowel. drag ⫹ ed ⫽ dragged sit ⫹ ing ⫽ sitting omit ⫹ ing ⫽ omitting ocCUR ⫹ ed ⫽ occurred preFER ⫹ ing ⫽ preferring (but PREferable) conTROL ⫹ able ⫽ controllable

Single Final Consonant Before a Suffix. The final consonant remains single if the word is accented on the first syllable; if the final consonant is already double it remains double. TARget ⫹ ed ⫽ targeted CANcel ⫹ ing ⫽ canceling tell ⫹ ing ⫽ telling pull ⫹ ed ⫽ pulled

Words Ending in a Hard c Sound. For words ending in a hard c sound, add k before suffixes in, ed, and y. panic ⫹ y ⫽ panicky picnic ⫹ ing ⫽ picnicking traffic ⫹ ed ⫽ trafficked mimic ⫹ ing ⫽ mimicking


121

Suffixes sede, ceed, and cede. Only one word in English ends in sede. super ⫹ sede ⫽ supersede Only three words in English end in ceed. exceed

proceed

succeed

All other words with similar sounds end in cede. precede

recede

secede

concede

accede

Suffixes able and ible. The suffixes able and ible sound alike and mean nearly the same things such as “capable of being” and “worthy of being.” They are added to verbs and nouns to form adjectives. irritate ⫹ able ⫽ irritable permission ⫹ ible ⫽ permissible There is a handy rule of thumb for knowing when to use able or ible that works for most words. When a related word can be formed ending in ation, then able is the correct suffix. When a related word can be formed ending in ion or ive, then ible is correct. duration ⫽ durable irritation ⫽ irritable repression ⫽ repressible permissive ⫽ permissible If a word is not in the dictionary, it is spelled with able. When the suffix able is added to a word ending in e, the final e is dropped unless preceded by a c or g. desire ⫹ able ⫽ desirable use ⫹ able ⫽ usable notice ⫹ able ⫽ noticeable knowledge ⫹ able ⫽ knowledgeable

122


Suffixes ant and ent, ance and ence. The four suffixes ant, ent, ance, and ence are added to change verbs to nouns and adjectives. attend ⫹ ant ⫽ attendant insist ⫹ ent ⫽ insistent attend ⫹ ance ⫽ attendance insist ⫹ ence ⫽ insistence Unfortunately, there is no rule for knowing when to use which suffix. Memorize the spellings of words with these endings. However, if the word you wish to spell is not in the dictionary, use ant or ance.

Suffixes er and or. The suffixes er and or sound alike and both mean one who. Some words are spelled with either ending. act ⫹ or ⫽ actor drive ⫹ er ⫽ driver visit ⫹ or ⫽ visitor

advise ⫹ or ⫽ advisor advise ⫹ er ⫽ adviser speak ⫹ er ⫽ speaker

The suffix er is more common and is added to all new words in English. The suffix or occurs mainly with Latin root words, particularly legal , and is no longer added to words in English. If a word cannot be found in the dictionary, use the er suffix.

Suffixes ize and ise. The suffixes ize and ise are added to adjectives and nouns to make verbs. The suffix ize is used in American English while the suffix ise is British. legal ⫹ ize ⫽ legalize custom ⫹ ize ⫽ customize critic ⫹ ize ⫽ criticize Some words use either suffix as an ending, while others are spelled only with ise.


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mesmer ⫹ ise ⫽ mesmerise mesmer ⫹ ize ⫽ mesmerize advise

exercise

enterprise

disguise

chastise

If a word is not in the dictionary, use the ize suffix as the correct ending. Suffixes, like prefixes, have been added to English from several sources. Following is a list of the most common suffixes for nouns, adjectives, and verbs from Old English, Greek, Latin, and French along with their meanings. Old English Noun Suffixes

Meaning

Example

dom

state, rank, condition

kingdom, wisdom, martyrdom

er

doer, maker

writer, teacher

hood

state, condition

statehood, brotherhood

ness

quality, state

hardness, likeness

Latin, French, Greek Noun Suffixes

Meaning

Example

age

process, state, rank

peerage, age

ance, ancy

act, condition, fact

vigilance, vacancy

ard, art

one that does (in excess)

coward, braggart

ate

office, rank

delegate, potentate

ation

action, state, result

occupation, starvation

cy

state, condition

delinquency, accuracy

ee

one receiving action

retiree, employee

eer

doer, worker at

engineer, mountaineer

ence

act, condition, fact

evidence, sentence

er

doer, native of

financier, baker

ery

skill, action,

surgery, cookery

collection ess

feminine

princess, lioness

et, ette

little, feminine

islet, majorette

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Latin, French, Greek Noun Suffixes

Meaning

Example

ion

action, result, state

union, conclusion

ism

act, manner, doctrine

baptism, barbarism,

ist

doer, believer

plagiarist, socialist

feminism ition

action, state, result

sedition, expedition

ity

state, quality,

civility, rarity

ment

means, result, action

embarrassment,

or

doer, office, action

actor, juror

ry

condition, practice,

archery, jewelry

condition fulfillment

collection tion

action, condition

delegation, destruction

tude

quality, state, result

multitude, fortitude

ty

quality, state

witty, beauty

ure

act, result, means

culture, ligature

y

result, action, quality

arty, jealousy, handy

Old English Adjective Suffixes

Meaning

Example

en

made of, like

silken, golden

ful

full of, marked by

thoughtful, careful

ish

suggesting, like

prudish, childish

less

lacking, without

thankless, hopeless

like

like, similar

catlike, dreamlike

ly

like, of the nature of

heavily, friendly

some

apt to, showing

worrisome, tiresome

ward

in the direction of

forward, downward

y

showing, suggesting

heavy, wavy, rocky


Foreign Adjective Suffixes

Meaning

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Example

able

able, likely

workable, likeable

ate

having, showing

animate, duplicate

escent

becoming, growing

obsolescent

esque

in the style of, like

statuesque,

fic

making, causing

terrific

picturesque ible

able, likely, fit

producible, edible

ose

marked by, given to

bellicose, comatose

ous

marked by, given to

wondrous, religious

Foreign Adjective/Noun Suffixes

Meaning

Example

al

doer, pertaining to

ritual, autumnal

an

one belonging to,

American, human

pertaining to ant

actor, agent, showing

servant

ary

belonging to, one

functionary, adversary

connected with ent

doing, showing, actor

agent, confident

ese

of a place or style

Japanese, journalese

ian

pertaining to, one

reptilian, Sicilian

belonging to ic

dealing with, caused

ile

marked by, one

scientific, epidemic

by, person or thing senile, juvenile

marked by ine ite ory

marked by, dealing

divine, feline,

with, one marked by

marine

formed, showing,

Muscovite, favorite,

one marked by

composite

doing, pertaining to,

accessory,

place or thing for

observatory

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Old English Verb Suffix

Meaning

Example

en

cause to be, become

enliven, awaken

Foreign Verb Suffixes

Meaning

Example

ate

become, form, treat

formulate, agitate

esce

become, grow, continue

convalesce, acquiesce

fy

make, cause, cause to harm

fortify, glorify

ish

do, make, perform

finish, distinguish

ize

make, cause to be

mobilize, sterilize

Plurals We have already briefly touched on plurals of words; here is more detailed information.

Regular Nouns. The plural of most nouns is formed by adding s. Singular

Plural

eagle

eagles

minister

ministers

record

records

Irregular Nouns. For most irregular nouns, the spelling changes to form the plural. Because the spelling changes do not follow any general rule, the forms must be memorized. Singular

Plural

child

children

goose

geese

man

men

mouse

mice

woman

women

Some irregular nouns keep the same form for both singular and plural.


Singular

Plural

deer

deer

sheep

sheep

species

species

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Nouns Ending in s, ss, z, sh, ch, and x. For nouns ending in s, ss, z, sh, ch, and x, add es to form the plural. Singular

Plural

address

addresses

box

boxes

buzz

buzzes

dish

dishes

fez

fezes

gas

gases

kiss

kisses

watch

watches

Nouns Ending in y. For nouns ending in y preceded by a consonant, change the y to i and add es. For nouns ending in y preceded by a vowel, simply add s. NOUNS ENDING IN Y PRECEDED BY A CONSONANT Singular

Plural

category

categories

currency

currencies

secretary

secretaries

territory

territories

NOUNS ENDING IN Y PRECEDED BY A VOWEL Singular

Plural

delay

delays

holiday

holidays

relay

relays

Wednesday

Wednesdays

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Nouns Ending in o. For nouns ending in o preceded by a consonant, add s or es. If the o is preceded by a vowel, add s. NOUNS ENDING IN O PRECEDED BY A CONSONANT Singular

Plural

hero

heroes

potato

potatoes

solo

solos

tomato

tomatoes

zero

zeroes

NOUNS ENDING IN O PRECEDED BY A VOWEL Singular

Plural

radio

radios

stereo

stereos

studio

studios

All musical and literary ending in o add s to form the plural. Singular

Plural

oratorio

oratorios

piano

pianos

rondo

rondos

soprano

sopranos

Nouns ending in f or fe. Many nouns ending in f or fe simply add s to form the plural. However, some nouns change the f to v and add es. ADD S Singular

Plural

chief

chiefs

dwarf

dwarfs


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CHANGE F OR FE TO V AND ADD ES Singular

Plural

half

halves

knife

knives

life

lives

self

selves

wife

wives

wolf

wolves

Compound Nouns as One Word. Compound nouns written as one word and ending in s, sh, ch, or x form the plural by adding es. In all other cases, the plural is formed by simply adding s. COMPOUND NOUNS ADDING ES Singular

Plural

lockbox

lockboxes

toothbrush

toothbrushes

COMPOUND NOUNS ADDING S Singular

Plural

firefighter

firefighters

mainframe

mainframes

Compound Nouns as Two Words. The plural of compound nouns written as two or more words is formed by making the main word plural. Singular

Plural

chairman of the board

chairmen of the board

editor in chief

editors in chief

notary public

notary publics or notaries public

vice president

vice presidents

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Hyphenated Compound Nouns. Hyphenated compound nouns are made plural either by adding s to the main word or, if there is no main word, adding s to the end of the compound. ADDING S TO THE MAIN WORD Singular

Plural

ex-governor

ex-governors

er-by

ers-by

president-elect

presidents-elect

son-in-law

sons-in-law

ADDING S TO THE END OF THE COMPOUND Singular

Plural

grown-up

grown-ups

start-up

start-ups

trade-in

trade-ins

write-in

write-ins

Foreign Words. Some foreign words form plurals as they would in the original language. Singular

Plural

alumna (female)

alumnae

alumnus (male)

alumni

basis

bases

crisis

crises

datum

data

tableau

tableaux

Other foreign words form the plural either as they do in the original language or by adding s or es as in English. When in doubt about the preferred form, consult a dictionary.


Singular

Foreign Plural

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English Plural

appendix

appendices

appendixes

formula

formulae

formulas

index

indices

indexes

Numbers, Letters, Words, Symbols. The plural of numbers, letters, words, and symbols is formed by adding ’s to the term. three 5’s use l’s and m’s

two &’s and three #’s yes’s and no’s

The i and e Rules Use i before e, except after c, for the long e sound in a word. believe grievance piece

relieve retrieve thief

The exceptions to this rule are the words either, neither, leisure, seized, and weird. Use e before i after c for the long e sound in a word. ceiling deceive

receipt receive

Use e before i when the sound in the word is not long e. eight freight height

neighbor weigh weight

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Word Division Like spelling rules, the rules for word division may seem arbitrary. Actually, they follow specific guidelines. The following rules explain the basics of properly dividing words. A good dictionary is the best guide for dividing words correctly.

General Rules Following are two general rules for word division. 1. Avoid dividing words at the end of more than three successive lines. Avoid:

Better:

We came into the conference hall late but managed to find our seating arrangements before the first speaker began. We came into the conference hall late but managed to find our seating arrangements before the first speaker began.

2. Avoid dividing a word at the end of a page or dividing the last word of a paragraph.

Syllables and Word Division Words are divided only between syllables. As a result, one-syllable words such as trough, while, and there are never divided. Each syllable in word division must contain a vowel; therefore, most contractions cannot be divided. con-trol (not con-tr-ol) hy-drau-lic (not hy-dr-au-lic)

couldn’t (not could-n’t) isn’t (not is-n’t)


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When a word is divided, there must be more than one letter on the first line and more than two letters on the second line. Incorrect: He apologized to everyone most sincerely. Correct: He apologized to everyone most sincerely. Incorrect: She told reporters that all her jewelry had been stolen. Correct: She told reporters that all her jewelry had been stolen. Incorrect: “Look at this letter; it’s full of erasures.” Correct: “Look at this letter; it’s full of erasures.” Incorrect: He’s not sick. He’s suffering from apathy. Correct: He’s not sick. He’s suffering from apathy.

Single-Letter Syllables A single-letter syllable will always be a vowel. Generally, a single-letter syllable within a word should be left with the first part of the word and not carried over to the second line. bus-i-ness ⫽ busi-ness (not bus-iness) ox-y-gen ⫽ oxy-gen (not ox-ygen) sep-a-rate ⫽ sepa-rate (not sep-arate) When two single-letter syllables occur together in a word, divide the word between the single-letter syllables. grad-u-a-tion ⫽ gradu-ation (not grad-uation) in-sin-u-a-tion ⫽ insinu-ation (not insin-uation)

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When the single-letter syllable a, i, or u is followed by the final syllable ble, bly, or cal, the two end syllables and carry them over to the next line. cler-i-cal ⫽ cler-ical (not cleri-cal) de-pend-a-ble ⫽ depend-able (not dependa-ble)

Final and Double Consonants If a final consonant preceded by a vowel is doubled before adding a suffix, divide the word between the two consonants. plan ⫹ ing ⫽ planning ⫽ plan-ning set ⫹ ing ⫽ setting ⫽ set-ting win ⫹ ing ⫽ winning ⫽ win-ning If the root word ends in a double consonant before the suffix is added, divide the word between the root word and the suffix. assess ⫹ ing ⫽ assessing ⫽ assess-ing tell ⫹ ing ⫽ telling ⫽ tell-ing A word should never be divided between two or three consonants pronounced as one. catch-ing (not cat-ching) cush-ion (not cus-hion) leath-ery (not leat-hery)

Hyphenated Words Divide hyphenated words and compound hyphenated words only at the hyphen that connects them.


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self-assessment ⫽ self-assessment (not self-assess-ment) ex-husband ⫽ ex-husband (not ex-hus-band) client-oriented approach ⫽ client-oriented approach (not client-or-iented approach)

Proper Names Avoid dividing a person’s name or any proper name. Separate titles, initials, or degrees from names only when it is unavoidable. Avoid: Better: Avoid: Better: Avoid: Better:

Mrs. Joan Cunningham Mrs. Joan Cunningham Ms. Angela Sortino Ms. Angela Sortino George Watson, PhD George Watson, PhD

Figures and Abbreviations In general, avoid dividing figures and abbreviations. However, if parts of an address or date must be separated, use the following guidelines. Dividing Addresses Avoid: 15 Water Street Better: 15 Water Street Avoid: 557 West Lockport Better: 557 West Lockport Avoid: 1903 71st Avenue

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Better: Avoid: Better:

1903 71st Avenue New York, New York New York, New York

Dividing Dates Avoid: August 20, 1976 Better: August 20, 1976 Avoid: September 15, 1955 Better: September 15, 1955

PA RT

II

Style Considerations lthough style in writing is a highly individual matter, some general rules and guidelines have been developed over the years to produce more precise, lively, and informative prose. This part discusses sentence structure and patterns; brevity, clarity, and accuracy; and gender-inclusive language.

A

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6 Sentences In composing sentences, many writers end up with one of two extremes: short, choppy sentences or long, complex ones. Thoughts may be expressed in brief, staccato statements that leave the reader short of breath. Or a sentence may start out with one idea and add a qualifier here, a modifier there, and an incidental fact or two. By the time the sentence is finished, it has become a verbal maze for the reader. Writing clear, informative sentences is as much art as it is the skilled use of grammatical rules. The guidelines presented in this section explain how to compose sentences that convey the intended meaning and capture the reader’s interest. The following guidelines show how to use various sentence patterns to express ideas.

Use Clarity and Meaning as the Criteria for Good Sentences Each sentence should say something about the central idea of its paragraph without saying too much or too little. Build the reader’s understanding key step by key step. In the following example, the writer has presented the facts in undersized bites, creating an awkward style. Choppy:

Hank sailed around the world. He did it alone in a thirtyfoot sailboat. His radio was his only link with the outside world. He caught fish for his meals and trapped rainwater to drink. His solitary journey took 168 days.

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140

Style Considerations

In the second example, the writer has committed the opposite fault of trying to say everything in one sentence. Run-On:

Hank sailed around the world in 168 days in a thirty-foot sailboat with only a radio to connect him to the outside world and only fresh fish and rainwater to keep his provisions stocked.

Both examples express complete thoughts, but the clarity and meaning of the information is muddled by the way it is presented. What facts in the story are more important than the others? Is there some way of ordering the material so the reader has a sense of key facts versus merely interesting ones? In the following revision, the writer has ordered the information and used clarity and meaning as the criteria for sentence construction. Revised:

Hank completed his record solo voyage around the world in a mere 168 days. He made the journey in a thirty-foot sailboat, whose shortwave radio served as his only link with the outside world. He kept his provisions stocked by catching fish and trapping rainwater to drink.

In the revised version, the reader is given not only the necessary information but also some idea of its importance and meaning.

Include Only One to Two Ideas in Each Sentence Many times writers will trap themselves into long, involved sentences because they are free-associating rather than carefully constructing their thoughts. A series of ideas in one sentence rushes the reader too quickly through the material. Before one idea has time to settle, another crowds it out of the way. Such sentences can be separated into shorter, simpler constructions.

Sentences

Original:

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Our study on the impact of the Environmental Pollution Act revealed that water quality has improved by an average of 35 percent in 14 states but toxic waste is still a major concern among most residents because this issue has not been addressed in any systematic way because of confusion within the Environmental Protection Agency about how to enforce the regulations.

Conjunctions such as and, but, and because often signal where a new sentence can begin. The preceding paragraph can be rewritten as follows: Revised:

Our study on the impact of the Environmental Pollution Act revealed that water quality has improved by an average of 35 percent in 14 states. Toxic waste, however, is still a major concern among most residents. This issue has not been addressed systematically because the Environmental Protection Agency has not set guidelines on enforcing toxic waste regulations.

In the revision, each sentence contains only one or two ideas. The reader has time to absorb the information in each sentence before going on to the next one.

Vary Sentence Patterns to Avoid Monotonous Use of Any Particular Construction A writer may unconsciously adopt one type of sentence pattern throughout a paragraph. A short, staccato pattern can mimic a cool, unemotional tone. On the other hand, if all the sentences begin with subordinate clauses, it may appear that the paragraph is taking a circular route to the main point. The English sentence can be composed in a variety of ways to add interest and liveliness. The four basic sentence constructions—simple, compound, complex, and compound-complex—can be combined in paragraphs to help the reader move from one idea to the next.

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Let’s review the four basic sentence patterns: Simple: Compound:

Complex:

Compound-complex:

I would like to go home. (an independent clause with no subordinate clause) I’m not feeling well, and I would like to go home. (two or more independent clauses but no subordinate clause) Because I’m not feeling well, I would like to go home. (an independent clause and one or more subordinate clauses) I’m not feeling well because I ate six taffy apples, and I would like to go home. (two or more independent clauses and one or more subordinate clauses—underscored)

The following example is written exclusively in short, simple sentences. The revision uses complex and compound sentences to vary the constructions. Read the two versions aloud. Notice how the change in rhythm affects the reader’s perception and feelings about the material. Monotonous:

Varied:

Bond entered Mecca through the south gate. The sun was high overhead. Its brutal heat struck him speechless. Pilgrims blocked the narrow streets and alleyways. His guide found him lodgings near the mosque. He would be ed soon by the Mecca agent. He had only two days left to complete his mission. Bond entered Mecca through the south gate. The sun was high overhead, and its brutal heat struck him speechless. In every section of the city, pilgrims blocked the narrow streets and alleyways. His guide found him lodgings near the mosque, and Bond settled in to wait for the Mecca agent. With only two days left to complete his mission, Bond hoped the man would arrive soon.

Sentences

143

In the next example, the writer uses introductory subordinate clauses for all sentences. Read aloud the two versions and notice how varying the sentence structure changes the rhythm and tone of the text. Monotonous:

Varied:

After waiting 24 hours, Bond knew that something was wrong. Because he had used only embassy couriers to carry his messages, he suspected a security leak among the embassy staff. Even if his suspicions were wrong, it was evident that somewhere along the line the message had been intercepted. Although his orders said to stay in Mecca, Bond left the city that night. After waiting 24 hours, Bond knew that something was wrong. He had used only embassy couriers to carry his messages to the Mecca . Was there a security leak among the embassy staff? His suspicions might be groundless, but somewhere along the line the message had been intercepted. Although his orders said to stay in Mecca, Bond left the city that night.

Experiment with various sentence patterns by recasting sentences in the four basic forms. Use the following examples as guides for rewriting sentences. Notice that by altering the patterns, different facts in the sentence can be stressed. Simple: Compound: Complex: Compound-complex:

He reached Akaba and learned the Mecca agent had disappeared. He reached Akaba, and headquarters told him the Mecca agent had disappeared. When he reached Akaba, headquarters told him the Mecca agent had disappeared. By the time Bond reached Akaba, the Mecca agent had disappeared, and all the agent’s s had been arrested.


7 Brevity Brevity means “brief ” or “concise.” It has been said that “brevity is the soul of wit.” Many sentences are inflated with wordy phrases or expressions that add nothing to the meaning or impact of what is being said. The following guidelines explain how to make written messages more concise.

Avoid the Phrases There Is and There Are Rewrite sentences using more active verbs. Avoid: There are three reasons for colonizing Mars. Better: I can tell you three reasons for colonizing Mars. Three reasons exist for colonizing Mars. Avoid: Whenever it rains, there is water in our backyard. Better: Whenever it rains, water collects in our backyard. Whenever it rains, our backyard floods.

Condense Clauses Beginning with Which, That, or Who into Fewer Words Rewriting clauses beginning with which, that, or who will often eliminate wordy phrases. Poor:

The visitor, who was from England, brought us a package that looked mysterious. Better: The English visitor brought us a mysterious package.

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146


Poor:

The building, which was 24 stories, collapsed during the earthquake that struck last night. Better: The 24-story building collapsed during last night’s earthquake.

Strike Out the Article the Wherever Possible Eliminating the will improve the flow and readability of sentences. The importance of the can be determined by crossing it out and reading the sentence for meaning. If the sentence is less clear, restore the article. The shore lights reflected in Santiago Bay made the hotels and the casinos appear to float above the water. The players compete in the spring for the starting positions that the management has posted.

Eliminate Wordy and Redundant Phrases and Expressions Redundant words and expressions repeat or rephrase what has been said in a sentence. They occur frequently in writing and should be deleted. Here are a few examples. Avoid: Better: Avoid: Better: Avoid: Better: Avoid:

The blouse is bright yellow in color. The blouse is bright yellow. Of course, we’re only thinking on a theoretical basis. Of course, we’re only thinking theoretically. In the vast majority of cases, chicken pox is not fatal. In most cases, chicken pox is not fatal. The reason I don’t want you to go is that the Amazon is no place for a summer vacation. Better: I don’t want you to go because the Amazon is no place for a summer vacation.

Brevity

147

Following is a list of wordy phrases commonly used by many writers. Compare them with their more concise alternatives. Change the wordy phrases wherever they appear. Wordy

Concise

at this point in time

at this time

consensus of opinion

consensus

meet together

meet

blend together

blend

during the course of

during

few in number

few

personal in manner

personal

on a weekly basis

weekly

refer back to

refer to

square in shape

square

until such time as

until

due to the fact that

because

very necessary

necessary

in spite of the fact that

although

engaged in a study of

studying

depreciate in value

depreciate

opening gambit

gambit (a gambit is an opening move in chess)

this is a subject that

this subject

the fact that she had come

her coming

in a hasty manner

hastily

Redundant expressions are easy to spot once you learn how and where to look for them. Avoid: To find his error, he had to retrace the steps he had taken before. (Retrace means to go back over the steps or path taken before. The clause in boldface is unnecessary.) Better: To find his error, he had to retrace his steps. Avoid: In the month of June, we traveled through the states of Georgia, North Carolina, and Virginia. Better: In June, we traveled through Georgia, North Carolina, and Virginia.


8 Clarity Clear writing involves getting the words just right. Choose the best words to express your ideas in the best manner possible. Do not assume that written material is clear to the reader. This section presents guidelines for clear writing.

Keep Words Fresh Writing should be free of jargon, buzzwords, and clichés. Such words and phrases come easily to mind yet convey little real information. Delete them and substitute more precise words.

Jargon Jargon refers to specialized of a profession that the general reader probably would not understand. Rewrite sentences to eliminate jargon or make sure that all are defined. Avoid: Better:

Doctors often order tests to check patients’ mineral spectrums and the RBC counts in their blood. Doctors often order tests to check patients’ trace minerals, such as iron, and the number of red blood cells in their blood.

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Buzzwords Buzzwords are that come into fashion for a time and find their way into everyone’s writing. They are often borrowed from various professions and adapted to general use. Eliminate buzzwords and choose better words. Some of today’s buzzwords include the following: amp it up input paradigm scenario viable Avoid: Better:

interactive bottom line interface street smarts taxwise (or anything wise)

head honcho parameter dicey at this point in time impact (as a verb)

I don’t know how well Greg is going to interface with Linda. They haven’t worked together before. I don’t know how well Greg is going to get along with Linda. They haven’t worked together before.

Some words and phrases from the legal field have been appropriated for general use—often inappropriately. Avoid using the following for everyday writing: aforementioned per, as per duly pursuant to herein therein hereto therewith herewith whereas notwithstanding the above Avoid:

Better:

Re your letter of the 25th, we are sending your five memo pads per your order and enclosing the invoice herein. (Not only do the “legal” add nothing to the sentence, but the writer misses a chance to communicate more precise details.) We received your order, dated October 25, for five memo pads. Enclosed please find the memo pads and an invoice itemizing price and shipping costs.

Clarity

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Clichés Clichés are trite, worn-out expressions. While they are acceptable in conversation, they should be avoided in writing. Following are some common clichés: stiff as a board oldies but goodies mind-blowing crying over spilt milk on the warpath up to your ears deader than a doornail neat as a pin pearls of wisdom Avoid:

Better:

slick as a whistle keep your shirt on too good to be true getting in touch with out of the frying pan on the tip of my tongue bigger than life needle in a haystack a stitch in time

The boss is on the warpath about the new product failure. I thought the sales projections were too good to be true. Now we’re up to our ears in returned goods. The boss is demanding to know why the new product failed. I thought the sales projections were too optimistic. Now we have more than 100,000 units of returned goods.

Keep Words Specific and Concrete The more abstract a word or phrase, the less people will understand exactly what is meant. Abstract are subject to considerable individual interpretation. For example, the national security, quality education, and consumer interests can mean widely different things to different people. Concrete words, on the other hand, refer to something specific, often something that can be seen, heard, touched, tasted, or smelled. Their meaning is also more precise and less open to personal interpretation. Use concrete words as much as possible in writing. Although abstract words can be used for summarizing ideas and creating a framework for discussion, ground the framework in tangible, concrete details.

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Abstract: Concrete: Abstract: Concrete: Abstract: Concrete:

I think this novel is overly dramatic. I think this novel relies too much on emotion, coincidence, and manipulation of characters. The company’s sales picture is gloomy this year. The 25 percent drop in sales means we will probably not meet our objectives this year. His tennis game is off. His backstroke is weak, and he can’t maintain his concentration.

Many people also try to make their writing sound more formal or official by using abstract words instead of concrete ones. Avoid:

Better:

Please refrain from discarding litter items on the company grounds or in the company buildings. Use the litter receptacles placed throughout the plant for such purposes. Your cooperation in this matter is appreciated. Please deposit all waste paper, aluminum cans, bottles, and other trash in the appropriate litter baskets. Help keep your grounds and building clean! We appreciate your cooperation.

Vague or abstract words leave unanswered such questions as What kind? How much? Which one? In what way? By using concrete words, readers’ questions are answered with specific information.

Keep References Clear When words are used to modify or refer to other words, make sure the reader can follow the intended train of thought. If references are used carelessly, some unintended humor may be provided. If you can’t hang the clothes yourself, ask for help in hanging them from your counselor. Our camp leader is a stocky, red-haired man with a beach ball named Tom Robbins.

Clarity

153

Such confusion can be avoided by following a few basic guidelines to keep references clear.

Keep Modifiers Close to Words They Modify Poor: Better:

The band played three songs during their tour written by a 12-year-old girl. During their tour, the band played three songs written by a 12-year-old girl.

Place Adverbs Close to Words They Modify Pay particular attention to placement of the adverb only. The reader should not have to guess at the sentence’s meaning. Incorrect: Correct: Poor: Better:

I only wanted three lattes, not five. I wanted only three lattes, not five. The letter we received recently managed to upset everyone. (Is it received recently or recently managed?) The letter we recently received managed to upset everyone.

Keep Subject and Verb Together This arrangement helps the reader follow the thought and understand the sentence more easily. Avoid:

Better:

The white-pebble beach, which in June 1944 had been the site of a bloody battle where the Allied forces landed and began their march to liberate Europe from German occupation, still bears the scars of a major military campaign. The white-pebble beach still bears the scars of a major military campaign. In June 1944 it was the site of a bloody battle where the Allied forces landed and began their march to liberate Europe from German occupation.

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Often the solution to the problem of subject-verb placement is to break the sentence into two or more shorter sentences.

Make Sure That Antecedents Are Clear Words such as this, that, who, what, which, and it refer to the preceding noun or pronoun in the sentence or previous sentence. If the antecedents are not clear, the sentences will confuse the reader and may provide some unexpected humor. We will paint any car, any make, for only $59.95. Our offer is good for this week only. Have your car painted before it expires! The antecedent for it is our offer, not your car. But the reader must look twice at the sentence to determine the writer’s true intention. Study the following examples. Poor: Better: Poor:

Better:

I served avocados for lunch, which no one felt like eating. (Did no one feel like eating the avocados or the lunch?) I served avocados for lunch, but no one felt like eating them. No one felt like eating the avocados I served for lunch. I dropped the jar and pickles rolled all over the floor, under the table, and out into the hallway. This was not going to please my mother! (To what does this refer? Avoid using words that refer to an entire sentence or idea.) I dropped the jar and pickles rolled all over the floor, under the table, and out into the hallway. This mess was not going to please my mother!

A variety of methods can be used to correct confusing references. These include breaking one sentence into two or more, rearranging word order, restating the sentence, or filling in the missing reference.

Clarity

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Keep Structures Parallel Phrases and clauses in a series or within a sentence should be parallel; that is, they should have the same structure. In the following example, the writer begins with infinitive phrases and then changes to another structure at the end. We learned how to change a tire, to shift 16 gears, and once stopped the truck from running off the road. Once a parallel structure has been started, the reader expects it to continue. If the structure changes in midstream, readers will be confused. The preceding example should read as follows: We learned how to change a tire, to shift 16 gears, and to stop the truck from running off the road. Look over the following examples. In some cases, the violation of parallel structure is not obvious. Incorrect: Correct:

We sold jeans to the Spanish, the French, Italians, and Germans. We sold jeans to the Spanish, the French, the Italians, and the Germans. We sold jeans to the Spanish, French, Italians, and Germans.

An article or preposition used in a series of must be used with all the or only before the first term. Correlative conjunctions—such as both, and; not, but; not only, but also; and either, or—should be followed by the same grammatical structure. This rule is also true for any series introduced by first, second, third, and so on. The sentence may need to be rearranged to correct the problem. Incorrect: Correct:

The lecture was both a tedious one and much too long. The lecture was both tedious and long.

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Incorrect: Correct: Incorrect: Correct:

It’s not a time for emotion but clear thinking. It’s not a time for emotion but for clear thinking. My reasons are first, the expedition is too dangerous and second, that it is unnecessary. My reasons are first, the expedition is too dangerous and second, it is unnecessary.

Writers also violate parallel structure when they mix verb forms within a sentence. I have mowed the lawn, washed the dog, rescued our hamster, and went to the store all in one day. The verb form went is incorrect with the auxiliary verb have. The sentence can be rewritten as follows: I have mowed the lawn, washed the dog, rescued our hamster, and gone to the store all in one day. I mowed the lawn, washed the dog, rescued our hamster, and went to the store all in one day.

9 Accuracy Accuracy is essential to good writing, whether the writing is an essay, a business report, a term paper, or a news article. The following guidelines help ensure that facts are correct.

Double-Check Figures, Dates, Specifications, and Other Details The motto is When in doubt, check it out. Make sure that any figures, dates, percentages, or other facts have been reported or copied accurately. Do not rely on memory.

Be Sure That All Names, Titles, and Abbreviations Are Spelled Properly It can be considerably embarrassing to misspell proper names and titles of books, articles, plays, and the like. Find out whether abbreviations are spelled with periods, in all capitals, or with symbols such as ampersands.

the Accuracy of Direct Quotations Try to what people said and report their words accurately. In one instance, a reporter asked a political candidate the following question: “Do you believe that we should do away with price s for farmers and import more foreign commodities?” The candidate replied, “Yes,” and the reporter wrote in an article:

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Candidate Brown said, “We should do away with price s for farmers and import more foreign commodities.” The candidate said nothing of the kind; he merely responded to a question. The reporter should have written the following: When asked if he favors eliminating price s and importing more foreign commodities, the candidate replied, “Yes.”

Make Sure That Ideas Are Presented Clearly Clarity is essential to accuracy. Learn to spot muddled statements, abstract , nonparallel constructions, ambiguous expressions, and poor development of ideas. Ask someone else to read what you have written. Chances are he or she will be able to point out weaknesses in your work that you cannot see.

Make Sure Your Work Is Neat and Legible Sloppy handwriting, messy copy, or spelling and grammatical errors can affect the accuracy of your work. Someone’s name may be misspelled because you could not read your own handwriting. A key figure may be blurred by a coffee stain, and you will have to search through your notes to find the correct number. Carelessness not only threatens accuracy but also can cost you considerable time and effort.

10 Gender-Inclusive Language Use of gender-biased language can create confusion. For example, the use of the word man sometimes refers only to men and other times refers to both men and women. The conversion from sexist to gender-inclusive language can be made naturally and gracefully. In the following sections, guidelines are provided for using gender-inclusive nouns, pronouns, titles, and expressions.

Nouns and Pronouns Here are guidelines for the use of gender-inclusive and the avoidance of gender-specific nouns and pronouns. 1. Try to use female and male pronouns only when referring to specific males and females. Avoid: A good dentist reassures his patients. Better: Dr. Jacobs always reassures his patients. Dr. Jacobs always reassures her patients. Avoid: An elementary teacher has her hands full teaching today’s children. Better: Ms. Hutton has her hands full teaching today’s children. Mr. Hutton has his hands full teaching today’s children. Note: on occasion, use male and female paired pronouns he or she, her or him, his or hers, etc., instead of a male or female pronoun exclusively. This construction is particularly appropriate as a gentle reminder that both men and women make up the population that is being discussed.

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Avoid: Better:

A good manager knows his staff. A good manager knows his or her staff.

2. Make the nouns and pronouns plural. Avoid: The prudent executive should know where his money goes. Better: Prudent executives should know where their money goes. Avoid: The course is designed to help your child reach her full potential. Better: The course is designed to help children reach their full potential. Note: in informal writing and speech it is permissible to use the plural pronouns they, them, their, and theirs with a singular noun or indefinite pronoun. However, you can usually recast the sentence to avoid this construction. Avoid: (Sometimes) Better:

Each manager knows his staff. Each manager knows their staff.

3. Use the first-person we, second-person you, or third-person one, each, those, and so on, where appropriate. Avoid: Man’s desire for excitement drives him to seek ever more daring challenges. Better: Our desire for excitement drives us to seek ever more daring challenges. Avoid: The player cannot throw the dice until he has drawn one card from the Community Chest pile. Better: You cannot throw the dice until you have drawn one card from the Community Chest pile. Avoid: For the student to grasp basic physics, he must understand the principles of energy, light, and matter. Better: To grasp basic physics, one must understand the principles of energy, light, and matter.

Gender-Inclusive Language

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4. Reword sentences to eliminate the pronouns or replace them with gender-free words such as a, an, and the. Avoid: Each evening, a night guard makes his rounds of the building. Better: Each evening, a night guard patrols the building. Avoid: The dietitian prepares her nutritional analysis once a day. Better: The dietitian prepares a nutritional analysis once a day. 5. Use the ive voice occasionally instead of the active voice. Active: ive:

Whenever an employee enters the building, he should wear his identification badge. The identification badge should be worn whenever an employee enters the building.

6. To avoid sexist references, repeat the noun if it is separated from the second reference by a number of words. Avoid:

Better:

The announcer on a classical music station must know how to pronounce a wide range of foreign names and titles. He also must be able to read advertising and news copy. The announcer on a classical music station must know how to pronounce a wide range of foreign names and titles. The announcer also must be able to read advertising and news copy.

Alternative Noun Forms English has accumulated many nouns that contain the word man as a suffix or prefix: businessman, chairman, congressman, man-hours. These words can no longer be used to refer to both men and women. The following guidelines give alternatives to these . 1. Avoid using man to refer to people as a group. Use the humanity, human beings, persons, human race, or people instead.

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Avoid: Man (mankind) is at a critical point in his history. Better: Humanity (the human race) is at a critical point in its history. Avoid: Man is a gregarious creature. Better: People are gregarious creatures. 2. Use person as the suffix or prefix instead of man where the usage would not create absurd constructions (for example, personhole cover for manhole cover; use sewer cover instead). Avoid: Better: Avoid: Better:

A businessman can fly half fare. A businessperson can fly half fare. The chairman draws up the agenda. The chairperson draws up the agenda.

3. Use words other than person to replace man. Avoid: Better: Avoid: Better: Avoid: Better:

The policeman gave me a ticket. The police officer gave me a ticket. Our mailman came early today. Our mail carrier came early today. This job will require 24 man-hours. This job will require 24 staff-hours.

4. Reword the sentence to avoid using man. Avoid: Better: Avoid: Better:

Freshman students are always nervous. First-year students are always nervous. The team showed unusual gamesmanship. The team played the game shrewdly.

Suffixes ess, ette, ix, and ienne/ine In modern usage, the trend is to drop the suffixes that denote female forms of nouns: poet, poetess; usher, usherette. However, three forms are still widely used—actress, hostess, and waitress. Use the masculine and feminine forms when referring to both men and women.


Incorrect: Correct:

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Alice and Jim served as hosts. Alice and Jim served as hostess and host.

1. Omit the following suffixes, which denote female when added to words. ess Ending Avoid directress authoress sculptress

Better director author sculptor

ette Ending Avoid usherette drum majorette bachelorette

Better usher drum major single

ix Ending Avoid aviatrix executrix

Better aviator executor

ienne/ine Ending Avoid Better comedienne comedian 2. Do not mix gender-inclusive and gender-determined words when pairing men and women. Avoid: He is chairman of the Elks and she is chairwoman of the Junior League. As chairmen, they have little time at home. Better: He is chairman of the Elks, and she is chairwoman of the Junior League. As chairpersons, they have little time at home.

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Avoid: He is chairperson of the Elks, and she is chairwoman of the Junior League. Better: He is chairperson of the Elks, and she is chairperson of the Junior League. He is chairman of the Elks, and she is chairwoman of the Junior League.

Social Titles The social titles Mr., Mrs., and Ms. can also be used in ways that do not perpetuate stereotypes. Following are some guidelines. 1. Use Mr. for all men. 2. Use Ms. for all women when you do not know how they prefer to be addressed or do not know their marital status. 3. Use Miss or Mrs. when the woman herself uses these titles with her name. 4. Use a married woman’s first name, not her husband’s. For example, use Mrs. Dorothy Brandt, not Mrs. Harold Brandt, unless the woman specifies that she would like to be addressed by her husband’s name.

Salutations In writing business letters or direct mail messages, make sure the salutation includes all the readers who are likely to receive the message. Following are suggested ways to write gender-inclusive salutations. 1. Avoid using Dear Sir, Dear Gentlemen, or My Dear Sirs. Use the following variations. Ladies and Gentlemen: Gentlepersons: Dear Madames (Mesdames) and Sirs:


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My Dear Sirs and Madames (Mesdames): My Dear Sir or Madam (Madame or Sir): 2. Address individuals by title or group name. Title

Group Name

Dear Executive:

Dear Customer:

Dear Manager:

Dear Friend:

Dear Human Resources Director:

Dear Subscriber:

Dear Professor:

Dear Investor:

Dear Medical Writer:

To the Folks on Maple:

Occupational Titles The U.S. Department of Labor in its Dictionary of Occupational Titles lists gender-inclusive titles for many occupations and positions. Here are some examples: Avoid

Revised

salesman

salesperson

craftsman

craftworker

draftsman

drafter

fireman

firefighter

watchman

guard, security officer

newsman

reporter, newsperson

foreman

supervisor

repairman

repairer

mailman

mail carrier, letter carrier

policeman

police, police officer

See the Dictionary of Occupational Titles for a complete listing of titles and other business-related .


Appendix A Principal Parts of Irregular Verbs

There are no fixed rules for forming the past tense and past and present participle of irregular verbs. It is necessary to memorize the forms and to keep a good dictionary handy. For reference, some of the most commonly used irregular verbs are listed here.

Basic Form

Past Tense

Past Participle

Present Participle

be begin bite blow break bring burst buy catch come do draw drink drive eat fall fight flee

was began bit blew broke brought burst bought caught came did drew drank drove ate fell fought fled

been begun bitten blown broken brought burst bought caught come done drawn drunk driven eaten fallen fought fled

being beginning biting blowing breaking bringing bursting buying catching coming doing drawing drinking driving eating falling fighting fleeing

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Appendix A

Basic Form

Past Tense

Past Participle

Present Participle

fly forget get give go grow hang hide know lay leave lend lie lose pay ride ring rise run see set shake shine shrink sit speak steal strike take tear throw wear write

flew forgot got gave went grew hung/hanged hid knew laid left lent lay lost paid rode rang rose ran saw set shook shone shrank sat spoke stole struck took tore threw wore wrote

flown forgotten got/gotten given gone grown hung/hanged hidden known laid left lent lain lost paid ridden rung risen run seen set shaken shone shrunk sat spoken stolen struck taken torn thrown worn written

flying forgetting getting giving going growing hanging hiding knowing laying leaving lending lying losing paying riding ringing rising running seeing setting shaking shining shrinking sitting speaking stealing striking taking tearing throwing wearing writing

Appendix B Verb-Preposition Combinations

Verb-preposition combinations often defy attempts to categorize them under any logical system. As a result, the only solution is to learn through practice which prepositions are used with which verbs under what circumstances. Some of the more troublesome ones are presented here. agree with, agree to agree with—concur in opinion (agree with a person) I agree with Carl that we should operate tomorrow. agree to—give assent (agree to an idea or thing) I agree to an operation for my ulcer. angry with/at angry with/at—enraged; angry at—suggests a confrontation She was angry with herself for sleeping late. The president was angry at the board for turning down his five-year plan. answer to, answer for answer to—be able to a person; respond to You’ll have to answer to the commission for your sales record. The dog is four years old and answers to the name “Fred.” answer for—be able for actions You’ll have to answer for your decision to cancel the concert.

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Appendix B

on behalf of, in behalf of on behalf of—as someone’s representative The lawyer acted on behalf of my brother to settle the estate. in behalf of—in someone’s interest I set up a trust fund in behalf of my nephew. belong to, belong with belong to—be a member of They belong to the Secret Order of the Koala. belong with—be classified or placed among These flowers belong with the plants classified as grasses. capacity to, capacity of capacity to—capable of (used with a verb) She has the capacity to break the world’s high-jump record. capacity of—content or volume (used with a measure) This silo has a capacity of 2,400 cubic feet. compare to, compare with compare to—liken She compared my singing to Tina Turner’s. “Shall I compare thee to a summer’s day?” compare with—contrast for similarities and differences He compared the Russian military strength with that of the armed forces of the United States. concur in, concur with concur in—agree (in an opinion) The three judges concurred in their settlement of the case. concur with—agree (with another person) I must concur with the judge that the settlement is fair. connect to, connect with connect to— (one object to another) The first step is to connect the positive wire to the positive pole. connect with—make with (a person, group, idea) If we drive overnight, we can connect with the first group by dawn.

Appendix B

171

correspond to, correspond with correspond to—match The handwriting on this letter corresponds to the handwriting on the earlier document. correspond with—exchange messages Janet has corresponded with a friend in Costa Rica for three years. differ from, differ with differ from—be unlike The movie differed from the book in several ways. differ with—disagree with The figures in the government report differ with those in our study. inside, inside of inside (no preposition)—the part lying within I damaged the inside door of our house. inside of—within (also used with expressions of time) The flower shop is inside of the building. He will return inside of an hour. in the market, on the market in the market—looking to buy something We’re in the market for a great chocolate dessert. on the market—up for sale Hal put his boat on the market yesterday and hopes to sell it soon. name name (no preposition)—to appoint Paula was named editor in chief of the Los Angeles Chronicle. (never “named as” editor in chief ) outside, outside of outside (no preposition)—the part lying without I put the poster on the outside wall. outside of—outside; except, other than She went outside of the house. I can’t think of anyone in the office, outside of Julio, who knows how to program this computer.

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Appendix B

promote, promote to promote (no preposition)—to increase in rank or status (use with a title) She was promoted Lieutenant Commander. promote to—to raise to a higher rank or status She was promoted to the executive level in the sales department. reference to, reference on reference to—a pointing toward The governor made a reference to the health-care legislation, calling it “long overdue.” reference on—books or articles about Tarn’s Babylon is a scholarly reference on the downfall of the Persian Empire. report of/on report of/on—a written or verbal description (prepositions used interchangeably) He completed a 200-page report on why people prefer handheld toothbrushes to electric ones. separate from separate from (never separate out)—to divide; to distinguish We’ll have to separate the damaged phones from the working ones. Jerilyn’s bank s are separate from her brother’s. sympathy with, sympathy for sympathy with—sharing another’s feelings I can sympathize with Jack; he has to babysit tonight, and so do I. sympathy for—having comion for another I feel sympathy for anyone who has lost a job. wait for, wait on, wait out wait for—to be ready or at hand for The general waited for the signal to attack.

Appendix B

173

wait on—to serve When my father was in school, he earned money waiting on tables. wait out—colloquial expression meaning to remain inactive during the course of The fans waited out the rainstorm by taking shelter under the bleachers. write to write to—send messages to (preposition always used when direct object is missing) I will write to you when you get to Chicago. (Direct object is missing.) I will write you a note when you get to Chicago. (Direct object “note” is present.)


Appendix C Frequently Confused Words

The meaning and spelling of the following words are commonly confused. Practice using them until the correct usage is familiar to you. accept, except accept—to take, agree I accept the offer. except—excluding, omitting Everyone left except me. advice, advise advice—opinion, counsel She needs your advice. advise—to counsel Please advise him of his rights. affect, effect affect—to influence, change Inflation always affects our level of income. effect—(n.) impression, results; (v.) to cause The computer has had a profound effect on our everyday lives. It has effected a complete change in the way we do business.

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Appendix C

already, all ready already—even now We already have a robot. all ready—all prepared They’re all ready to go. assent, ascent assent—(v.) to agree; (n.) permission Did they assent to your request? The entire board gave its assent to the project. ascent—advancement On the third day, they made their ascent to the top of Mount Everest. capital, capitol capital—seat of government; wealth The nation’s capital braced itself for the holiday weekend. We need more capital to finance our new product line. capitol—government building They are putting a new roof on the capitol. cite, site, sight cite—refer to, state I cited my reasons for disagreeing. site—location The site for our home is lovely. sight—scene The city at dawn is a beautiful sight. cloths, clothes cloths—pieces of cloth Use soft cloths for polishing your silver. clothes—wearing apparel Every spring he buys new clothes and throws out the old ones. complement, compliment complement—something that completes Her humor is the perfect complement to my seriousness.

Appendix C

177

compliment—to say something good about someone; a flattering remark My father always compliments my mother on her painting. The boss’s compliment meant a lot to Carl. consul, council, counsel consul—foreign embassy official The Swedish consul threw a party for the President. council—official body The city council ed the ordinance by a three-to-one margin. counsel—(v.) to advise; (n.) legal advisor Find someone to counsel you about your accident. In fact, you should hire the company lawyer to act as counsel in this matter. dissent, descent, descend dissent—disagreement Mine was the only vote in dissent of the proposed amendment. descent—a decline, fall The road made a sharp descent and then curved dangerously to the right. descend—to come down They had to descend from the mountaintop in darkness. fewer, less fewer—used for individual units, numbers You will have to make fewer mistakes or order more erasers. We have five fewer doughnuts than we had this morning. less—used for general quantities The amount of money in our bank is less than it was last year. formerly, formally formerly—previously I was formerly a recruiter. formally—officially She was sworn in formally as the fifth member of the .

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Appendix C

imply, infer imply—to suggest Are you implying that I was at the scene of the crime? infer—to deduce from evidence Your gloves were found in the room; thus, we infer that you visited the deceased sometime last night. it’s, its it’s—contraction of it is or it has It’s [it has] been a long day. I’ve seen the play; it’s [it is] not very good. its—possessive form of the pronoun it When the ship fired its guns, the blast was deafening. later, latter later—after a time They’ll mail it later today. latter—last mentioned of the two If it’s a choice between the beach and the mountains, I’ll take the latter. lead, led, lead lead—(v.) to go before; (adj.) first The boys always lead the rush to the beach. The lead singer seems off tonight. led—(v., past tense of lead) went before They led the parade playing their kazoos. lead—(n.) heavy metal; graphite This paperweight is made of lead. lie, lay lie—to rest or recline (lie, lay, lain) The cat always lies down on my sweater. Yesterday he lay on it all day. I wish he had lain somewhere else. lay—to put or place something (lay, laid, laid) I will lay the sweater on the couch. Yesterday I laid it there without thinking about the cat. I have laid it there many times.

Appendix C

lose, loose, loss lose—misplace Don’t lose the tickets. loose—not fastened down; release The screw is loose on the showerhead. Turn the kids loose in the park. loss—deprivation His leaving was a loss to the company. past, ed past—(n., adj.) preceding The past president gave the gavel to the new president. ed—(v., past tense of ) went by; gone by We ed my cousin on the road. personal, personnel personal—individual Can I ask you a personal question? personnel—a department; workers The human resources (personnel) office keeps records on all company personnel. precede, proceed precede—to come before My older brother precedes me by one grade in school. proceed—to go ahead We can proceed with our game as soon as the weather clears. principle, principal principle—rule, standard Sound principles can help you make good decisions. principal—(adj.) main, chief; (n.) superintendent She is the state’s principal witness in this case. I’ll never forget my grade school principal, Mr. Harvey.

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Appendix C

quiet, quite quiet—silent The valley is quiet at dusk. quite—completely; to a considerable degree He was quite upset with himself for losing the race. I quite agree that the judge was unfair. rise, raise rise—(v.) to go up, to get up; (n.) reaction The moon rises later each night. Your statement to the governor certainly got a rise out of him. raise—(v.) to lift, bring up; (n.) an increase Raise the picture a little higher. After four months, he finally got a raise in pay. sit, set sit—to rest in an upright position We had to sit on the plane for three hours before we took off. set—to put or place something They set the coffee on the table. She set the files in order. stationary, stationery stationary—still, fixed The chair is stationary. stationery—letter paper He took out a sheet of stationery and wrote a letter. than, then than—after a comparison; when Vivian is taller than Kelly. I no sooner started talking than Kelly interrupted me. then—next; in that case She took Fred’s order and then mine. If you want to skip the mashed potatoes, then have the waitress mark it on the order.

Appendix C

181

that, which that—used to introduce a phrase or clause essential to the meaning of the sentence; not set off by commas The shipment that arrived yesterday had to be returned. (That arrived yesterday identifies which shipment had to be returned and is essential information.) We ate the 15 doughnuts that Jan brought to work this morning. which—used to refer to a specific noun or pronoun and to introduce a phrase or clause not essential to the meaning of the sentence; usually set off by commas We ate 15 doughnuts, which was 15 too many. (Which refers to doughnuts and adds additional information—which was 15 too many—that is not essential to the meaning of the sentence.) The shipment, which arrived yesterday, had to be returned. (Which arrived yesterday is incidental information and is set off by commas.) Exception: that or which can at times be used interchangeably to avoid too many repetitions of either word in a sentence. there, their, they’re there—a place The book has to be on the table; I saw it there just a minute ago. their—possessive form of they Why don’t they take their skateboards and go home? they’re—contraction of they are They’re upset that the watermelon fell off the table. weather, whether weather—climate The weather has been changing slowly over the past fifty years. whether—if; regardless They have to know whether you are going. You should tell them whether you feel like it or not.

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Appendix C

who’s, whose who’s—contraction of who is or who has Do you know who’s [who is] coming to the party tonight? No, I don’t know who’s [who has] been invited. whose—possessive form of who Whose purple car is parked outside our house? you’re, your you’re—contraction of you are You’re going to be late for dinner. your—possessive form of you Your dinner is cold.

Appendix D Frequently Misspelled Words

The following list contains words that are frequently misspelled. Use this list as a quick reference in addition to consulting a good dictionary. abbreviate absence abundant accessible accidentally accommodate accompanies accompaniment accumulate accuracy acknowledgment acquaintance adequately ission ittance adolescent advantageous allege alliance analysis analyze anonymous apologetically apparatus apparent

appreciate appropriate argument arrangement arrears ascertain association attendance authorize auxiliary awfully ballet bankruptcy beneficial bibliography bookkeeper boulevard brochure buffet bulletin calculation calendar camouflage

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Appendix D

canceled/cancelled cancellation catalog/catalogue catastrophe category cellar cemetery changeable choose chose colossal column commitment committed committee comparative competent competition competitor complexion comptroller conceivable concise conscience conscientious consciousness consensus consistency contingency controlling controversy correspondence correspondents criticize curriculum debacle debtor decadent deceitful deference deferred

dependent depreciation description desirable detrimental dilemma diligence disastrous disciple discrimination dissatisfied division economical ecstasy effect efficiency embarrassment emphasize endeavor enforceable enormous enthusiastically entrance espionage exaggerate excel exceptionally exhaustion exhibition exhibitor exhilaration existence exorbitant expensive extension exuberant facilitate familiar familiarize fascination

Appendix D

feasible feminine financier foreign forfeit franchise fraud fraudulent freight fulfill gauge grammar grievance guarantee guaranty guidance harassment hereditary hindrance horizontal hygiene hypocrisy hypothetical ideally idiomatic illegible immediately imperative implement incidentally inconvenience indemnity independent indispensable inevitable inflationary influential ingenious initial

initiative innocent inoculate institution intellectual interference interpretation interrupt invoice irrelevant irresistible itemize itinerary jeopardize jeopardy judgment/judgement kerosene knowledge knowledgeable labeled laborious larynx legitimate leisurely liable license likelihood livelihood liquor livable loose lose lucrative luxurious magistrate magnificence maintenance majestic

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Appendix D

malicious manageable mandatory maneuver marketable marriageable martyrdom materialism measurable mediator mediocre melancholy metaphor miniature miscellaneous mischievous misspell misstatement mortgage mosquito municipal mysterious naive necessity negligible negotiate neurotic neutral ninety ninth noticeable objectionable observant occasionally occupant occurrence omission omitting opinionated opportunity

option outrageous overrated pageant pamphlet parallel paralysis parity parliament particularly pastime pedestal penicillin permanent permissible permitted persistent personal perspiration phenomenon physician picnicking plausible pneumonia politician possession practically precede precise preference preferred prejudice presence prestige presumption prevalent privilege procedure propaganda prophesy prove

Appendix D

psychoanalysis psychology pursue qualitative quality quantitative quantity questionnaire quietly quit quite rebellion receive recommend recommendation reconciliation recurrence reducible reference referred rehearsal reimburse relieve reminiscent remittance remitted repetition representative resource respectfully responsibility returnable reveal revenue routine salable/saleable schedule scientific scrutinize

separation sergeant serviceable siege significant similar souvenir specifically specimen sponsor statistics strategic stubbornness substantial succeed succession superficial superfluous superintendent supersede supervisor suppress surroundings susceptible symbolic symmetrical synonymous tariff technician temperature tendency theoretical tolerance tomorrow traffic tragedy transcend transmit transmittal transparent tried

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Appendix D

twelfth tyranny unanimous undoubtedly uniform universal unmistakable unnatural unnecessary unscrupulous vaccine vacuum variation vehicle vengeance ventilation versatile vigilance

villain vinegar volume waive warranty welcome whisper whistle wholly withhold yacht yawn yield young youth zealous zenith

Glossary Active voice: the subject of a sentence performs an action (I delivered the book.) Adjective: word used to modify a noun, pronoun, or another adjective; answers the questions What kind? How many? Which one? How much? Adverb: word that modifies a verb, adjective, or another adverb; answers the questions When? Where? How much? In what manner? Antecedent: the word or words in a sentence to which a pronoun refers Apostrophe: punctuation mark used to show possession, to form contractions, and to form the plural of many nouns and symbols (several 8’s in this sentence) Auxiliary verb: a verb such as has, am, were used with a past or present participle to signal a change in verb tense or form (he walks; he is walking) or a change in voice (we told; we were told); also known as a helping verb Brackets: a pair of punctuation marks used to enclose additions to quoted material or additions to material already enclosed in parentheses Buzzwords: that come into fashion for a time, usually borrowed from various professions and adapted to general use (dicey, rip-off ) Case: the nominative, objective, and possessive forms of a personal pronoun (they, them, theirs) Clause: a group of words that contain a subject-verb combination; independent clauses express a complete thought (he lifted the box), while subordinate clauses are incomplete thoughts (while he lifted the box) Cliché: any trite, worn-out expression that should be avoided in writing (cold as ice) Collective noun: a word that refers to a group of people, animals, objects, or other units (family) Colon: a punctuation mark used to represent a more complete stop than a semicolon but not as complete a stop as a period; also used with the direct address in formal correspondence Comma: a punctuation mark used to separate words or groups of words in a list or parallel construction, to separate elements in a sentence, or to punctuate direct address

189

190

Glossary

Common noun: a word that refers to a general category and is not capitalized (machine) Comparative form: adding the suffix er or the word more to show the difference between persons, places, or things (taller, more quietly) Comparisons: adjectives and adverbs used to show degrees of difference among persons, places, or things; the forms are positive (tall, quietly), comparative (taller, more quietly), and superlative (tallest, most quietly) Complete subject: a noun or pronoun and all its modifiers that serve as the topic of a sentence (The rotting old willow finally split in two.) Complex sentence: a sentence that contains an independent clause and one or more subordinate clauses (While giving her speech, [subordinate clause] she knocked over the microphone.) Compound adjective: two adjectives used to modify a noun (a lens with a wide angle); if they precede the noun, they are usually hyphenated (wide-angle lens) Compound-complex sentence: a sentence that contains two or more independent clauses and one or more subordinate clauses (She’s not coming, and I don’t know why even though we’re friends. [subordinate clause]) Compound predicate: two or more verbs, objects, or complements that are ed by a coordinating conjunction (The runner started out in front but finished last.) Compound sentence: a sentence that contains two or more independent clauses but no subordinate clauses (She’s not coming, and I don’t know why.) Compound subject: two subjects ed by and, or, or nor (Pete and Vinnie drove home.) Conditional form: a verb phrase that uses may, can, will, or shall plus another verb to express intention to do or be something (I could see it if I had my glasses on; I should get them.); the conditional form can be used with all six tenses Conjunction: links words or groups of words to other parts of a sentence and shows the relationship between them; four types of conjunctions: coordinating, correlative, and subordinating, plus linking adverbs Coordinating conjunction: a word such as and, but, or, or nor that s two or more elements of equal rank in a sentence (love and hate) Correlative conjunction: coordinating conjunctions used in pairs, such as bothand, either-or, and neither-nor that two or more elements of equal rank in a sentence and emphasize the elements being ed (neither fish nor fowl) Dangling modifiers: descriptive phrases or clauses ed to the wrong words in a sentence (Holding hands, our dogs went with us as we walked to the park.) Dash: a punctuation mark longer than a hyphen used to indicate a break in thought or the addition of information Declarative sentence: a sentence that makes a statement or asks a question Definite article: limiting adjective the that refers to one or more specific items

Glossary

191

Demonstrative adjective: a word such as which, what, this, these, that, or those used to emphasize which items are being singled out and their distance from the speaker (He gave us two boxes. This one is mine.) Demonstrative pronoun: a pronoun such as here or there used to indicate nearness or distance from the speaker (He gave us two boxes. Mine is over here.) Direct object: a word, phrase, or clause that receives the action of the verb (They mailed the package.) Ellipses: a series of three periods used to indicate that material has been left out from a quotation or quoted material Exclamation point: an end mark used to express strong emotion or to catch the reader’s attention Fragment: a phrase or clause that does not express a complete thought and is missing either a subject or a verb (the shuttle on the launchpad—no verb) Future perfect tense: a verb form used to express an action, state of being, or condition that will be completed in the future (I will have seen the movie by then.) Future tense: a verb form used to express an action, state of being, or condition that will occur in the future (I will see it soon.) Gender: the masculine or feminine forms of a noun (chairman, chairwoman) or a pronoun (he, she) Gender-inclusive language: words and phrases used to create gender-neutral (fireman ⫽ firefighter) and to avoid reinforcing stereotypes of men and women in written work Gerund: a verb form ending in ing that is used as a noun (Hiking is great exercise.) Hyphen: a punctuation mark used to two or more words, names, or numbers that are used as a single unit; to some prefixes and suffixes to their nouns; and to divide words into syllables Imperative mood: used for commands or requests, usually with the subject you understood (Give me that pencil. Ron, please hand me that pencil.) Indefinite article: limiting adjectives a and an that refer to an unspecified item Indefinite pronoun: a pronoun such as all, any, or some that refers to unspecified people or things (Any clue will do.) Independent clause: a group of words that contains a subject-verb combination and expresses a complete thought (I gave at the office.) Indicative mood: used when the speaker or writer wishes to make a statement or ask a question Indirect object: a word or group of words that receives the action of the subject (Carl gave him the medals.) Infinitive: verb form used with the preposition to (to think) Infinitive phrase: a phrase that includes an infinitive and is used as a noun (To play with others is a child’s way of learning about the world.)

192

Glossary

Interjection: a word used to express strong emotion or to catch the reader’s attention Interrogative pronoun: a pronoun such as who, whom, whose, what, or which used to introduce a question (What was I thinking?) Irregular verb: a verb whose base form changes to form the past participle and/or past tense (draw, drew, drawn) Italics: a special form of type used to indicate emphasis; the names of ships, spacecraft, and other major vehicles; foreign and phrases not commonly used; and the titles of novels, plays, movies, operas, and other major works Jargon: specialized of a profession that the general reader probably doesn’t understand Limiting adjective: a word used to identify or number the noun it modifies (few apples) Linking adverb: an adverb used to two independent clauses and to show the relationship between the clauses (We didn’t like the show; however, we loved the music.) Modifier: any word or group of words used to limit, qualify, or add information to the meaning of other words or other parts of a sentence Mood: using a verb to express differences in the intention of the speaker or writer; three moods in English: indicative, imperative, and subjunctive Nonrestrictive clause: a clause that adds additional information about a person, place, or object but is not essential to the meaning of the sentence; set off by commas from the rest of the sentence (The soup, which is really spicy, is a good appetizer.) Noun: a word that refers to a person, place, or thing (wisdom) Number: the singular or plural form of a noun, pronoun, or verb (car, cars; his, theirs; she drives, we drive) Parentheses: a pair of punctuation marks used to enclose material that is an interruption of the text but adds information ive voice: the subject of a sentence receives the action (I was given a book.) Past participle: a verb form made by adding ed to the base of a regular verb (laugh, laughed) or by using the special form of an irregular verb (do, done); used in verb phrases (I have done nothing for several days.) Past perfect tense: a verb form used to express an action, state of being, or condition that was completed in the past before another past action or event (I had seen it twice before it disappeared.) Past tense: verb form used to indicate actions or states of being or conditions that have been completed in the past (I watched it.); formed by adding ed to the base form or by using the special form of an irregular verb (It went away.) Period: an end mark used at the end of a complete sentence, which can be a statement, command, or request

Glossary

193

Person: the pronoun form used to indicate the speaker (I, we), the person the speaker addresses (you), or the person or thing about whom the speaker is talking (he/him, she/her, it/they) Personal pronoun: a word that takes the place of a noun and can express person, case, and gender (Glenda is a good witch, but she has an evil sister.) Phrasal preposition: a preposition that consists of more than one word (because of, in spite of ) Phrase: group of related words that do not contain a subject-verb combination (on the sidewalk, going down the ramp) Positive form of comparison: the base adjective or adverb used to indicate a degree or quality of something in a person, place, or thing (That boy is tall.) Possessive noun: a word used to indicate ownership or relationship (company’s stock) Predicate: a group of words that includes the verb and describes or explains the subject of a sentence (The first train came around the bend much too fast.) Predicate adjective: adjective that follows a linking verb such as feel, become, seem, get, is, look, or smell that refers to the condition of the subject (He looks pale.) Prefix: a word part added to the beginning of a word that changes the word’s meaning (pre ⫹ heat ⫽ preheat) Preposition: connecting word that shows the relationship among words in a sentence Prepositional phrase: a preposition plus the nouns, pronouns, gerund phrases, or noun clauses used as an adjective or adverb (That ball on the floor is glowing; set it on the counter.) Present participle: a verb form made by adding ing to the base of a verb (do, doing); used in verb phrases (I am doing nothing right now.) Present perfect tense: a verb form used to express an action, state of being, or condition occurring at an indefinite time in the past or that continues to the present (I have seen it many times now.) Present tense: a verb used to express an action, state of being, or condition that occurs at the present time (I see it.) Progressive form: a verb form that emphasizes the continuity of an action, state of being, or condition rather than its completion (I am seeing it right now.); progressive forms can be used with all six tenses Pronoun: a word that takes the place of a noun or group of words acting as a noun (The garbage truck always arrives early. I never hear it.) Proper noun: a capitalized word that refers to a specific person, place, or thing (John Wayne) Question mark: an end mark used with a sentence that asks a direct question Quotation marks: used to indicate the titles of poems, short stories, and musical pieces and to indicate someone’s exact words

194

Glossary

Regular verb: a verb that keeps the same base regardless of changes in form or tense (work, working, worked, have been working, will work) Relative pronoun: a pronoun such as who, whom, or whose that can be used to avoid repeating the noun Restrictive clause: a clause that adds additional information about a person, place, or object and is essential to the meaning of the sentence; not set off by commas (The menu that we use on weekends has no breakfast items.) Run-on sentence: two or more complete thoughts strung together without punctuation (The shuttle is lifting off I’m getting great pictures.) Semicolon: a punctuation mark that represents a stronger break than a comma but not as complete a stop as a period or colon Sentence: a group of words that begins with a capital letter, closes with an end mark, and expresses a complete thought (The shuttle will launch tomorrow.) Simple sentence: an independent clause with no subordinate clauses; begins with a capital letter and ends with an end mark Simple subject: a noun or pronoun that serves as the topic of a sentence (The young conductor is changing the sound of the orchestra.) Subject: a noun, pronoun, phrase, or clause that is the topic of the sentence Subject-verb agreement: a subject and its verb must agree in person and number (We are leaving; he is staying.) Subjunctive mood: used with a different form of the present and past tense of a verb to express matters of urgency, formality, possibility, or speculation (If I were [not was] queen of the universe, things would be different.) Subordinate clause: a group of words with a subject-verb combination that is not a complete thought (When dinosaurs traveled in herds . . .) Subordinating conjunction: a word such as how, although, or until that s elements of unequal rank in a sentence (We played indoors until the rain stopped and the sun came out.) Suffix: a word part added to the end of a word that changes that word’s meaning (break ⫹ able ⫽ breakable) Superlative form of comparison: adding the suffix est or the word most to show the differences between or among persons, places, or things (tallest, most quietly) Tense: forms of verbs used to indicate whether an action or state of being occurs in the past, present, or future (was, is, will be) Verb: a word or group of words used to express an action, a state of being, or a condition Verb complement: a word or group of words used to complete the meaning of a sentence containing a linking verb. (They seem unhappy about the movie’s ending.)

Index a/an, 30 Abbreviations agencies and organizations, 90-91 commercial, 99-100 company names, 90 general guidelines, 86 geographic , 91-94 measures, 97-98 names and titles, 87-90 periods in, 86 scholarly, 96 science and technology, 98-99 state, 92 time, 94-95 word division, 134-35 years, 108 Abstract words, 151-52 accept/except, 175 Action verbs, 72-73 Addresses abbreviations, 91-93 commas in, 50 dividing, 135-36 numbers in, 106 Adjectives bad, 35-36 in comparisons, 31 compound, 32 defined, 29 demonstrative, 30 good, 35 limiting, 30 predicate, 32 well, 35 Adverbs badly, 35-36 in comparisons, 34 defined, 32 forming, 32-33 linking, 41-42, 52 only, 34, 153 position and meaning, 34-35 types of, 33 well, 35

affect/effect, 175 Ages, numbers for, 103 already/all ready, 176 and commas before, 48-49 compound subjects ed by, 27 as coordinating conjunction, 39 angry with/at, 169 answer to/answer for, 169 Antecedents clear, 154 defined, 7 double, 13 pronoun-antecedent agreement, 11-13 Apostrophes abbreviations of years, 108 contractions, 9-10, 59-60 defined, 57 plural of symbols, 59, 131 possessives, 57-59 units of measure, 59 Articles, 30 assent/ascent, 176 Auxiliary verbs, 15 bad/badly, 35-36 be, as linking verb, 14 belong to/belong with, 170 Brackets, 63 Brevity, 145-47 Business abbreviations, 99-100 Business letters, 54 but, as coordinating conjunction, 39 Buzzwords, 150 capacity to/capacity of, 170 capital/capitol, 176 Capitalization academic degrees, 81 astronomical , 84-85 com points, 83, 94 days, months, and seasons, 82 documents, 82 family relationships, 78

195

196

Index

first word of sentence, 77 geographic names, 83-84 historic events, 81 historical monuments and places, 82 holidays, 81 languages, 79 names, 77-78 nationalities and races, 79 numbers and, 86 proper nouns and adjectives, 77-78 quotations, 77 religious names and , 79-80 school subjects, 79 scientific , 84-85 seasons, 82 titles of people, 81 titles of publications, 82-83 Case of personal pronouns, 8 cite/site/sight, 176 Clarity, 50, 149-56 Clauses condensing, 145-46 defined, 69 independent, 41-42, 48, 52, 69, 74-75 introductory, 49 nonrestrictive, 41, 49 restrictive, 41 subordinate, 40, 69, 75 Clichés, 151 cloths/clothes, 176 Collective nouns, 4, 5, 28 Colons defined, 53 independent clauses, 54, 74 list or series, 53 quotation marks and, 55 salutations, 54 time, 54 Commas clarity and, 50 dates and addresses, 50 defined, 47-48 direct address, 49-50 independent clauses, 48-49 interjections, 43 misuse of, 51 quotation marks and, 55 salutations, 50 series comma, 48 subordinate clauses, 40 traditional uses of, 50 Common nouns, 4 Company names, 90 compare to/compare with, 170 Comparative adjectives, 31 Comparative adverbs, 34 Com points, 83, 94

complement/compliment, 176-77 Complete subjects, 71 Complex sentences, 75, 142, 143 Compound adjectives, 32, 61 Compound nouns, 129-30 Compound numbers, 60 Compound predicates, 73 Compound sentences, 74, 142, 143 Compound subjects, 27-28, 71 Compound-complex sentences, 75, 142, 143 Concrete words, 151-52 concur in/concur with, 170 Conjunctions coordinating, 39 correlative, 39-40 defined, 39 linking adverbs, 41-42 subordinating, 40-41 connect to/connect with, 170 consul/council/counsel, 177 Contractions apostrophes for, 59-60 it’s, 9-10, 178 possessive pronouns vs., 9-10 who’s, 9, 10, 182 you’re, 9, 10, 182 Correlative conjunctions, 39-40 correspond to/correspond with, 171 Dangling modifiers, 75-76 Dashes, 62 Dates commas in, 107 dividing, 136 double-checking, 157 holidays and historic events, 81 inclusive, 113 numbers in, 107-9 Definite articles, 30 Demonstrative adjectives, 30 Demonstrative pronouns, 11 Dictionary use, 3 Direct address, 49-50 Direct object, 72 dissent/descent/descend, 177 each, 27, 30 effect/affect, 175 either . . . or, 39, 40 Ellipses, 63-64 End marks, 45-47, 63 every, 27, 30 except/accept, 175 Exclamation points defined, 47 interjections and, 43 quotation marks and, 55

Index

Family relationships, 78 fewer/less, 177 Foreign words and expressions italics for, 64-65 plurals of, 130-31 formerly/formally, 177 Fractions and decimals, 60, 110-11 Fragments, sentence, 67-68 Future perfect tense, 20-21 Future tense, 16, 17, 19-20 Gender-inclusive language nouns and pronouns, 159-62 occupational titles, 165 salutations, 164-65 social titles, 164 suffixes ess, ette, ix, ienne, 162-63 Geographical abbreviating, 91-94 capitalizing, 83-84 Gerunds, 10, 15, 70-71 good/well, 35 Grammatical (parts of speech) adjectives, 29-32 adverbs, 32-36 conjunctions, 39-41 interjections, 42-43 linking adverbs, 41-42 nouns, 4-7 prepositions, 36-38 pronouns, 7-14 verbs, 14-29 Helping verbs, 15 Hyphens defined, 60 compound adjectives, 61 names, 62, 78 numbers and fractions, 60 prefixes, 61, 78, 115-16 suffixes, 61 word division, 61, 134-35 I, 8, 77 if clauses, 23 Imperative mood, 24 imply/infer, 178 Inclusive numbers, 113 Indefinite articles, 30 Indefinite pronouns defined, 8-9 possessive of, 58 Independent clauses colons and, 54 commas and, 48-49 defined, 41, 69 linking adverbs and, 41-42

semicolons and, 52 in sentence constructions, 74-75 Indicative mood, 24 Indirect object, 72 Individual possession, 6-7 Infinitive phrases, 69, 71 inside/inside of, 171 Intensive pronouns, 8 Interjections, 42-43 Interrogative pronouns, 11 in the market/on the market, 171 Irregular verbs, 21, 167-68 Italics, 64-65 its/it’s, 9-10, 178 Jargon, 149 t possession, 58 Jr. (junior), 50, 88-89 later/latter, 178 lead/led/lead, 178 less/fewer, 177 lie/lay, 178 Limiting adjectives, 30 Linking adverbs defined, 41-42 semicolons and, 52, 74 Linking verbs defined, 14 predicate with, 72, 73 lose/loose/loss, 179 Manner, adverbs of, 33 Measure, units of abbreviations, 97-98 as possessive adjectives, 59 singular verbs with, 28 Medical , 85 Metric system, 98 Misspelled words, frequently, 183-88 Modifiers commas and, 51 dangling, 75-76 defined, 75 placement of, 152-53 Money, 28, 59, 109-10 Months abbreviations, 95 capitalization, 82 numbers with, 107-8 Mood, verb, 24-25 Names of companies, 90 Names of people abbreviating, 87-89 academic degrees and titles, 81

197

198

Index

capitalizing, 77, 78 commas in, 50 dividing, 135 hyphens in, 62, 78, 135 Roman numerals with, 104 social titles, 87-88, 164 Names of ships and spacecraft, 65, 104 Nationalities, capitalization of, 79 neither . . . nor, 28, 40 Nonrestrictive clauses, 41, 49 Nouns collective, 4, 5, 28 common, 4 defined, 4-5 gender-inclusive, 159-62 plural, 5, 58, 126-31 possessive, 5-7 proper, 4, 77-78 Numbers addresses, 106 ages, 103 apostrophes with, 59, 131 Arabic numbers and Roman numerals, 100, 104, 106, 112 book parts, 86, 112-13 dates, 107-9 figures or words, 101-3 fractions and decimals, 110-11 governmental designations, 104-5 hyphens with, 60 inclusive, 113 measures, 28, 111-12 money, 109-10 names and Roman numerals, 104 names of organizations, 105-6 ordinal, 102 percentages, 110 plural of, 59, 131 round, 101 rule of ten for, 101-2 temperature, 112 time of day, 106-7 Occupational titles, 165 on behalf of/in behalf of, 170 only, 34, 153 or compound subjects ed by, 28 as coordinating conjunction, 39 Ordinal numbers, 102 outside/outside of, 171 Parallel structure, 155-56 Parentheses, 63 Parts of speech adjectives, 29-32 adverbs, 32-36 conjunctions, 39-41

interjections, 42-43 linking adverbs, 41-42, 52, 74 nouns, 4-7 prepositions, 36-38 pronouns, 7-14 verbs, 14-29 ive voice, 25-26 past/ed, 179 Past perfect tense, 20 Past tense defined, 15, 17, 19 of irregular verbs, 21, 167-68 of regular verbs, 16, 17 Percentages, 110 Perfect infinitive, 23 Perfect tenses, 20-21 Periods defined, 45-46 initials and, 87 parentheses and, 63 quotation marks and, 55 personal/personnel, 179 Personal pronouns defined, 7-8 possessive of, 58 Phrasal prepositions, 37 Phrases defined, 69 introductory, 49 prepositional, 29, 36, 37 Plural nouns apostrophes for, 59, 131 collective nouns, 4, 5, 28 compound nouns, 129-30 defined, 5 foreign words, 130-31 hyphenated compound nouns, 130 irregular nouns, 126-27 numbers, letters, and symbols, 59, 131 possessive of, 58 singular forms same as, 126-27 singular verbs with, 28 Positive adjectives, 31 Positive adverbs, 34 Possessive adjectives, 59 Possessive nouns, 5-7 Possessive pronouns, 9-10 precede/proceed, 179 Predicate, 70, 72-73 Predicate adjectives, 32 Prefixes common, 116-18 hyphens and, 61, 78, 115-16 meanings of, 116-18 spelling and, 115-16 Prepositional phrases, 29, 36, 37 Prepositions defined, 36-37

Index

misuse of, 37-38 with verbs, 38, 169-73 Present infinitive, 23 Present perfect tense, 16, 17, 20 Present tense, 16, 17, 18-19 principle/principal, 179 Progressive verb form, 16, 17, 18 promote/promote to, 172 Pronoun-antecedent agreement, 11-13 Pronouns antecedent and, 7, 11-13 defined, 7 demonstrative, 11 gender-inclusive, 159-61 indefinite, 8-9, 58 interrogative, 11 personal, 7-8, 58 possessive, 9-10 relative, 10-11 Proper adjectives, 77-78 Proper nouns, 4, 77-78 Punctuation apostrophe, 57-60 brackets, 63 colon, 53-54 comma, 47-51 dash, 62 ellipses, 63-64 end marks, 45-47 hyphen, 60-62 italics, 64-65 parentheses, 63 quotation marks, 54-57 semicolon, 51-53 Question marks defined, 46 quotation marks and, 55 series of questions, 46-47 quiet/quite, 180 Quotation marks defined, 47 punctuation with, 55 quotations, 54-55, 56 single, 56 and expressions, 57 titles, 56-57 Quotations accuracy of, 157-58 brief and long, 56 direct, 54-55 Redundancy, 146-47 reference to/reference on, 172 Reflexive pronouns, 8 Relative pronouns, 10-11 Religious names and , 79-80 report of/report on, 172

199

Restrictive clauses, 41 rise/raise, 180 Roman numerals, 100, 104, 106, 112 Run-on sentences, 68, 140 Saint, names with, 89, 94 Salutations colons in, 54 commas in, 50 gender-inclusive, 164-65 School subjects, 79 Scientific , 84-85 Seasons, 82 Semicolons defined, 51-52 independent clauses, 52, 74 quotation marks and, 55 series of items, 53 Sentence constructions complex sentence, 75, 142, 143 compound sentence, 74, 142, 143 compound-complex sentence, 75, 142, 143 simple sentence, 74, 142, 143 Sentences clauses, 69 composing, 139-43 defined, 67-68 and fragments, 67-68 modifiers, 75-76, 152-53 patterns in, 67-76 phrases, 69 predicate, 70, 72-73 run-on, 68, 140 subject, 70-71 separate from, 172 Series colons and, 53 commas in, 48 semicolons in, 53 shall/will, 15, 17, 19-20 sight/site/cite, 176 Simple sentences, 74, 142, 143 Simple subjects, 71 Single quotation marks, 56 sit/set, 180 Social titles, 87-88, 164 Spelling accuracy, 157 dictionary use, 3 ei and ie, 131 frequently misspelled words, 183-88 plurals, 126-31 prefixes, 115-18 suffixes, 118-26 Sr. (senior), 88-89 State abbreviations, 92 stationary/stationery, 180

200

Index

Style considerations accuracy, 157-58 brevity, 145-47 clarity, 50, 149-56 gender-inclusive language, 159-65 sentences, 139-43 Subject of sentence, 70-71 forms of, 70-71 placement of, 153-54 Subject-verb agreement, 26-29 Subject-verb placement, 153-54 Subjunctive mood, 24-25 Subordinate clauses, 40, 69, 75 Subordinating conjunctions, 40-41 Suffixes common, 123-26 gender-inclusive, 162-64 meanings of, 123-26 spelling and, 118-26 Superlative adjectives, 31 Superlative adverbs, 34 Syllables, 61, 132-34 sympathy with/sympathy for, 172 Temperature, and numbers, 112 Tenses defined, 16 future, 16, 17, 19-20 future perfect, 16, 18, 20-21 irregular verbs, 21, 167-68 misuse of, 21-24 past, 15, 17, 19 past perfect, 16, 18, 20 present, 16, 17, 18-19 present perfect, 16, 17, 20 regular verbs, 16-18 than/then, 180 that as demonstrative adjective, 30 which vs., 40, 41, 181 who vs., 10, 11 the, 30, 146 there/their/they’re, 9, 10, 181 there is/there are, 145 Time abbreviations, 94-95 adverbs of, 33 colons in, 54 numbers, 106-7 Titles of people abbreviations, 87-89 commas in, 50, 89 dividing names and, 135 social titles, 87-88, 164 Titles of works dates in, 113 italics for, 65 quotation marks for, 56-57

Units of measure abbreviations, 97-98 as possessive adjectives, 59 singular verbs with, 28 Vague words, 151-52 Vehicle names, 65, 104 Verbs action, 72-73 active voice, 25-26 auxiliary, 15, 16 basic verb forms, 15 defined, 14 irregular, 21, 167-68 linking, 14, 72, 73 mood, 24-25 ive voice, 25, 26 placement in sentence, 153-54 prepositions with, 38, 169-73 regular, 16-18 subject-verb agreement, 26-29 tenses, 16-24, 167-68 Voice of verb active, 25-26 ive, 25, 26 wait for/on/out, 72-73 weather/whether, 181 well, 35 well/good, 35 which as demonstrative adjective, 30 as interrogative pronoun, 11 as relative pronoun, 10-11 as subordinating conjunction, 40, 41 that vs., 181 who that vs., 10, 11 whom vs., 13-14 whose/who’s, 9, 10, 182 will/shall, 15, 17, 19-20 Word division figures and abbreviations, 135-36 final and double consonants, 134 general rules, 132 hyphens, 61, 134-35 proper names, 135 syllables, 61, 132-34 Wordiness, 146-47 would have, 23 write/write to, 173 Writing tips accuracy, 157-58 brevity, 145-47 clarity, 50, 149-56 gender-inclusive language, 159-65 sentence composition, 139-43 your/you’re, 9, 10, 182

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